Administrative Assistant

Bane Machinery has an immediate need for a reliable, experienced front office Administrative Assistant. This role is responsible for greeting walk in customers, answering the phone, performing data entry and supporting various managers. The ideal candidate will be competent in prioritizing and working with little supervision. They will be friendly, self-motivated, and trustworthy. The office administrator ensures smooth running of our company office and contributes in driving excellent customer service.

Responsibilities

• Answering phone calls, taking messages, and transferring calls as appropriate
• Greeting customers and visitors to the office, ensuring guests are comfortable and are connected with the right office personnel
• Managing schedules for shared calendar
• Assist in the preparation, completion, editing, and formatting of Word and Excel files for the Sales, Rental, Service, Parts and Accounting departments as needed. This includes working directly with various Managers to maintain spreadsheets and subsystems dealing with equipment status, service and rental activity.
• Monitoring and ordering inventory for office and break room supplies
• Managing incoming and outgoing correspondence, including emails, faxes, mail and packages
• Filing and organizing records, invoices and other important documentation
• Submitting work orders and scheduling repairs for general office space and equipment
• Ordering repairs for office equipment and maintenance, connecting with and escorting vendors
• Perform minor periodic surface cleaning of general office equipment and counters
• Assisting colleagues as necessary

Requirements

• Ability to communicate effectively, utilizing both verbal and writing skills.
• Demonstrates effective communication, interpersonal skills, organizational ability
• Proficiency in Microsoft Office and ability to use and adapt to new technology systems and tools
• Familiarity with office management procedures and basic accounting principles
• Excellent organizational and decision-making skills
• Front office or office coordinator: 1 year (preferred)
• High School Diploma or GED (required)

Benefits

• Vacation, Holiday and Paid time off
• Medical, Dental & Vision, 401(k)
• Training and development
• Career growth opportunities

Bane Machinery, Inc. is an Equal Employment Opportunity employer. We do not discriminate based upon race, religion, color, national origin, gender, sexual orientation, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.