Administrative/ Personal Assistant

prosource.it is a global IT Managed Service provider working with Medium to Enterprise level, global clients and looking for an Administrative / Personal Assistant who is interested in joining a global, enterprise level team who are delivering technical solutions to our internal business partners to drive processes and meet business requirements.

We understand that we need exceptional talent to accomplish our mission - therefore we place great emphasis on the people component of IT, and we strive constantly to attract, develop, and retain the best people. We cultivate an ethos and environment within which our people are focused, nurtured, and continually challenged to develop and improve their competencies in a fun and rewarding culture. 

OVERVIEW:

We are looking to hire a skilled Administrative / Personal Assistant to join an established team for an oil and gas customer. The individual in this role will be responsible for accurate record keeping and updating of inventory in excel, as well as following technical documented processes to company requirements. The successful candidate will be expected to join the team onsite at the Houston office.

Administrative Assistant: Outline objectives but not limited to:

•       Assist and follow guidance from the executive in relation to day-to-day activities

•       Attend meetings as directed and capture, document and share professional meeting minutes

•       Manage and update all Salesforce Data

•       Arrange travel, hotels and rental vehicles

•       Manage and manipulate the calendar

•       Manage and submit expenses

Travel and Work Location

•       The successful candidate will be required to attend remote meetings throughout the region of North America

•       Onsite attendance within the Houston office will be required

Essential Deliverables:

1.      Salesforce Data accuracy

2.      Calendar Management

3.      Expense Management

4.      Meeting Minute capture and distribution

5.      Travel planning and booking

EMPLOYMENT DETAILS

Location:                   Houston, Texas

Hours:                        40 hours per week (minimum)

Model:                        Required to be onsite

Duration:                   On going

Start Date:                 October 2024

Engagement:           W2

Salary:                         $45-50k depending on experience

Requirements

·       Attention to detail

·       Onsite 5 days a week

·       Skilled in Excel 

·       Experience with Salesforce, planning travel and managing calendar

·       Strong written and verbal communication skills

·       Excellent organization

·       Self-Starter, comfortable working independently reporting to executive

·       Bachelors Degree or equivalent

·       Minimum 2 years administrative experience

Benefits

To all our fulltime staff members, we provide an exceptional benefits package, including:

• medical plans
• 3 PPO plans, including HSA plan with significant employer contribution
• dental
• vision
• company paid short term disability
• company paid life insurance of $100k
• long term disability
• 401k company contribution of 3%
• 9 company paid holidays
• Generous PTO package
• discretionary employee stock option plan

Applicants for employment in the US must have work authorization that does not, now or in the future, require sponsorship of a visa for employment authorization in the United States. Applicants are also expected to provide references upon request.