Executive Administrative Assistant

Elite Home Inspections is a dynamic and growing company dedicated to providing comprehensive home inspection services with excellence and integrity. We are currently seeking an Executive Administrative Assistant to join our team and support our executive staff in a fast-paced and rewarding environment. This role requires an individual who is not only organized and detail-oriented but also possesses strong communication and interpersonal skills. As the Executive Administrative Assistant, you will play a crucial role in maintaining operational efficiency and enhancing productivity within the organization. You will manage schedules, assist with project coordination, and handle correspondence with clients and vendors alike. The ideal candidate must thrive in a collaborative environment, demonstrating professionalism and a proactive attitude while juggling multiple tasks. If you are looking for an opportunity to advance your administrative skills and contribute to a team that values exceptional service and teamwork, we encourage you to apply for this exciting position at Elite Home Inspections. You will become an integral part of our mission to ensure clients receive the highest quality of service and support throughout their home inspection experience.

Responsibilities

• Manage executive schedules, including appointments, meetings, and travel arrangements.
• Coordinate communication between executives and staff, clients, and vendors.
• Prepare and manage documents, reports, and presentations for executive meetings.
• Assist in project management tasks, ensuring deadlines are met and resources are allocated appropriately.
• Maintain a well-organized filing system, both electronic and physical, for easy access to important documents.
• Handle phone calls, emails, and other correspondence with professionalism and discretion.
• Support the team with administrative duties as needed, ensuring smooth operations across the board.

Requirements

• Proven experience as an administrative assistant or in a similar role supporting senior management.
• Exceptional organizational skills and attention to detail, with the ability to prioritize workload effectively.
• Strong written and verbal communication skills, capable of interacting with diverse individuals.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office management software.
• Ability to maintain confidentiality and exercise discretion with sensitive information.
• Excellent problem-solving skills and a proactive approach to addressing issues as they arise.
• A high school diploma is required; an associate degree or higher in business administration or a related field is preferred.

Benefits

• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401k, IRA)
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off (Vacation, Sick & Public Holidays)
• Family Leave (Maternity, Paternity)
• Short Term & Long Term Disability
• Training & Development
• Work From Home
• Wellness Resources