Executive Administrative Assistant

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Executive Administrative Assistant

F.H. Paschen

Chicago, illinois

F.H. Paschen has over 110 years of experience in the construction industry. You’ve driven on highways we paved, you’ve travelled through airports we modernized, you’ve commuted through rail stations we constructed, and your children learn in schools we built. But we are MORE than that. We offer MORE Versatility—as we work in any industry, offering any delivery method and service. We operate with MORE Tenacity—as we maneuver through tight schedules, spaces, and budgets. We provide MORE Ingenuity—by creating solutions to solve your greatest challenges. And we perform with MORE Pride—in focusing on safety and quality, and in offering more opportunities for our communities and diverse populations to build with us. We deliver far more than just on time and on budget—we deliver with MORE Paschen.

If you are innovative, passionate about safety and growth, prioritize...

Full-time
Executive Administrative Assistant
Hope House, Inc.
Albany, new york
If you are looking for a challenging and rewarding career, Hope House is the place for you! If you are seeking a fulfilling career, with numerous opportunities to make a REAL difference in the lives of people, we want YOU!
Hope House is a substance abuse treatment provider who strives to save lives, recover hope and restore families to those suffering from Substance Abuse Disorder. We are committed to making sure that all staff members feel like they make a difference and are a part of our team!
Hope House Inc. has a reputation as one of the top employers in the Greater Capital Region of New York.
Schedule: This a full-time position, Monday through Friday 8am to 4pm.
Job Status: Full-Time, Non-Exempt / Hourly
Compensation: up to $25.963/hour
Job Duties Include:

Act as primary liaison...

Full-time
Executive Administrative Assistant / Office Secretary - US REMOTE
Pro Tech Audio Visual Security
Baltimore, maryland
Bank of America Financial Center is looking for a highly organized and proactive Executive Administrative Assistant / Office Secretary to join our remote team. In this role, you will provide comprehensive administrative support to executives and assist with the smooth operation of daily activities. You will be responsible for managing schedules, organizing meetings, and handling correspondence. Your keen attention to detail and ability to multitask will be essential in ensuring that executive operations run efficiently and effectively.
Responsibilities

Manage executive calendars, schedule appointments, and coordinate meetings, ensuring all necessary materials are prepared in advance.

Draft, review, and edit correspondence, reports, and presentations, maintaining a high standard of professionalism.

Assist in the organization and execution of special projects and company events as needed.

Respond to inquiries and communicate with...

Full-time
Executive Administrative Assistant to CEO
Sepulveda Sanchez Law
Los Angeles, california
Executive Admin to CEO
Sepulveda Sanchez Accident Lawyers
*IMPORTANT INFORMATION TO APPLY*
You will be evaluated and vetted based on your ability to follow instructions. DO NOT apply through this posting, or the contact information on our website. If you do, you will not be considered.
TO APPLY: Call us at 213-289-0619 and follow the instructions given.
What We Do
At Sepulveda Sanchez Law, we bring the fight to the insurance companies and corporations who cause harm to our clients. We are an award-winning personal injury law firm, committed to taking on cases for all people who have suffered injustice at the hands of an individual, insurance company or large corporation. We are not afraid to take our cases to trial when a fair settlement cannot be reached. Our mission is to help our clients recover financially, emotionally and physically from the tragic events they have experienced.
Join Our Team
Sepulveda...

Full-time
Executive Administrative Assistant
A Bit Of Alexandria
Falls Church, virginia
A Bit Of Alexandria is seeking a dedicated and highly organized Executive Administrative Assistant to join our dynamic team. In this role, you will provide essential support to our executives and help streamline operations, ensuring that all administrative tasks are handled efficiently and professionally. Your responsibilities will encompass a diverse array of functions, from managing schedules and coordinating meetings to preparing reports and handling correspondence. The ideal candidate will possess excellent communication and interpersonal skills, demonstrating a proactive approach to problem-solving and prioritizing tasks. As an integral part of our organization, you will have the opportunity to contribute to the overall success of our team while also enhancing your own professional development. We value a culture of collaboration and innovation, and we are committed to fostering a positive work environment. As we continue to grow and evolve, we are looking for someone who is...

Full-time
Executive Administrative Assistant
F.H. Paschen
Chicago, illinois
F.H. Paschen has over 110 years of experience in the construction industry. You’ve driven on highways we paved, you’ve travelled through airports we modernized, you’ve commuted through rail stations we constructed, and your children learn in schools we built. But we are MORE than that. We offer MORE Versatility—as we work in any industry, offering any delivery method and service. We operate with MORE Tenacity—as we maneuver through tight schedules, spaces, and budgets. We provide MORE Ingenuity—by creating solutions to solve your greatest challenges. And we perform with MORE Pride—in focusing on safety and quality, and in offering more opportunities for our communities and diverse populations to build with us. We deliver far more than just on time and on budget—we deliver with MORE Paschen.
If you are innovative, passionate about safety and growth, prioritize...

Not Specified
Executive Administrative Assistant - Healthcare
Tiburcio Vasquez Health Center
Hayward, california
The Executive Administrative Assistant will provide operational and administrative support to the Chief Executive Officer (CEO), and Executives on various programs and projects, and manage calendars. This role requires operating with strategic thinking, exceptional communication, and the distinct ability to drive projects forward through detailed organization and proactivity.
Successful performance in this role requires a self-managed and detail-oriented person and organizational skills, including the ability to interact and communicate successfully with people of all organizational levels, maintaining professionalism and confidentiality and exercising good judgment.
Tiburcio Vasquez Health Center is a non-profit community health center that is dedicated to promoting the health and well-being of our community by providing accessible, high quality care by integrating primary care, dental care, WIC support, mental health counseling, community health...

Full-time
Executive Administrative Assistant
Path Construction
Arlington Heights, illinois
Path Construction is a growing commercial general contracting firm, located in Arlington Heights, IL. We are looking for an experienced, reliable and dynamic Executive Administrative Assistant. The Executive Assistant will work directly with the executive team and will be performing a number of administrative duties. The ideal candidate is highly skilled, professional, and capable of managing their work load and prioritizing tasks in a corporate environment. This is an excellent opportunity to join a growth driven leader in the commercial construction sector.
Founded in 2008, Path Construction is a general contractor providing a vast array of construction services to multiple regions throughout the country. We have offices in Arlington Heights, IL; Charlotte, NC; Knoxville, TN; Tampa, FL; Dallas, TX; and Scottsdale, AZ. Our expertise is very diverse and includes experience on small and large projects of many different types, including but not...

Not Specified
Executive Administrative Assistant
Tiburcio Vasquez Health Center
Hayward, california
The Executive Administrative Assistant will provide operational and administrative support to the Chief Executive Officer (CEO), and Executives on various programs and projects, and manage calendars. This role requires operating with strategic thinking, exceptional communication, and the distinct ability to drive projects forward through detailed organization and proactivity.
Successful performance in this role requires a self-managed and detail-oriented person and organizational skills, including the ability to interact and communicate successfully with people of all organizational levels, maintaining professionalism and confidentiality and exercising good judgment.
Tiburcio Vasquez Health Center is a non-profit community health center that is dedicated to promoting the health and well-being of our community by providing accessible, high quality care by integrating primary care, dental care, WIC support, mental health counseling, community health...

Full-time
Executive Administrative Assistant
Taber Owens Construction Group
Washington, indiana
Responsibilities

Provide high-level administrative support to the executive team, including managing calendars, scheduling meetings, and arranging travel itineraries.

Prepare and organize documents, reports, and presentations for executive meetings.

Act as a liaison between executives and internal/external stakeholders.

Maintain confidentiality and handle sensitive information with discretion.

Assist with project management tasks as needed, ensuring timely follow-up and completion.

Perform general office duties such as filing, data entry, and maintaining office supplies.

Requirements

Proven experience as an executive administrative assistant or similar role.

Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).

Strong organizational skills with the ability to prioritize tasks effectively.

Excellent verbal and written communication...

Full-time
Executive Administrative Assistant
Elite Home Inspections
Dallas, texas
Elite Home Inspections is a dynamic and growing company dedicated to providing comprehensive home inspection services with excellence and integrity. We are currently seeking an Executive Administrative Assistant to join our team and support our executive staff in a fast-paced and rewarding environment. This role requires an individual who is not only organized and detail-oriented but also possesses strong communication and interpersonal skills. As the Executive Administrative Assistant, you will play a crucial role in maintaining operational efficiency and enhancing productivity within the organization. You will manage schedules, assist with project coordination, and handle correspondence with clients and vendors alike. The ideal candidate must thrive in a collaborative environment, demonstrating professionalism and a proactive attitude while juggling multiple tasks. If you are looking for an opportunity to advance your administrative skills and contribute to a team that values...

Full-time
Executive Administrative Assistant
The Willows Communications
N/AN/A
The Executive Administrative Assistant at The Willows Communications plays a vital role in supporting the organization's executive team by providing high-level administrative assistance. This position involves managing schedules, coordinating meetings, and facilitating communication to ensure the smooth operation of executive functions.
Responsibilities
Manages the executive's calendar, scheduling appointments, and prioritizing tasks to ensure efficient time management.
Coordinates travel arrangements and itineraries for executive team members, ensuring all logistics are handled seamlessly.
Prepares and organizes meeting agendas, notes, and follow-up actions, ensuring executives are adequately prepared.
Acts as a liaison between executives and internal/external stakeholders, managing communication with professionalism and discretion.
Handles sensitive and confidential information with the...

Not Specified
Executive Administrative Assistant
RoseRyan
San Jose, california
RoseRyan, a trusted finance and accounting consulting firm, is looking for an Executive Administrative Assistant to provide high-level support to our executive team. In this role, you will be an integral part of our organization, ensuring smooth operations and facilitating communication within the company. Your professionalism and organizational skills will contribute significantly to our team's success.
Responsibilities:

Manage and maintain executive schedules, including arranging meetings, appointments, and travel itineraries

Prepare and edit correspondence, reports, and presentations for executive leadership

Coordinate logistics for meetings and events, ensuring all details are handled efficiently

Serve as a point of contact for internal and external stakeholders, handling inquiries and requests professionally

Assist in the preparation of meeting materials and follow-up on action items as needed
...

Full-time
M/I Financial Executive Administrative Assistant
M/I Homes
Columbus, ohio
M/I Homes has been building new homes of outstanding quality and superior design for more than 40 years. Founded in 1976 by Irving and Melvin Schottenstein and guided by Irving’s drive to always “treat the customer right,” we have fulfilled the dreams of over 140,000 homeowners and grown to become one of the nation’s leading homebuilders. M/I Homes started as a family business and grew into a national leader in a single generation with divisions in 17 markets, including Austin, Charlotte, Chicago, Cincinnati, Columbus, Dallas, Detroit, Ft. Myers/Naples, Houston, Indianapolis, Minneapolis, Nashville, Orlando, Raleigh, San Antonio, Sarasota, and Tampa.
Job Summary
Provides administrative support for senior level executives, including, but not limited to, word processing, scheduling, and special projects to assist in daily operational functions and ensure accurate and efficient workflow.
Duties and...

Not Specified
Executive Assistant, Operations & Office Administrator
Oura
San Diego, california
Our mission at Oura is to empower every person to own their inner potential. Our award-winning products help our global community gain a deeper knowledge of their readiness, activity, and sleep quality by using their Oura Ring and its connected app. We've helped 2.5 million people understand and improve their health by providing daily insights and practical steps to inspire healthy lifestyles.
Empowering the world starts with living our values and empowering our team. As a quickly growing company focused on helping people live healthier and happier lives, we ensure that our team members have what they need to do their best work — both in and out of the office.
We're on the lookout for a dynamic and highly organized Executive Assistant to join our vibrant team! This person will play an exciting, multifaceted role, providing crucial administrative support to our legal, supply chain and people team while spearheading special projects under the guidance of our...

Full-time
Executive Administrative Assistant
Sullivan Solutions LLC
Dublin, ohio
Sullivan Solutions LLC is seeking an experienced and highly organized Executive Administrative Assistant to join our dynamic team. As an Executive Administrative Assistant, you will play a crucial role in supporting our executive team and ensuring the efficient operation of our business. This is an exceptional opportunity for someone who thrives in a fast-paced environment and enjoys handling a wide variety of administrative tasks.
As an Executive Administrative Assistant, you will be responsible for managing calendars, arranging travel and accommodations, organizing meetings, and coordinating logistics for various events. Additionally, you will handle sensitive and confidential information with integrity and discretion. To succeed in this role, you must be able to prioritize and multitask, possess excellent verbal and written communication skills, and have a strong attention to detail.

Responsibilities

Manage executives' calendars and schedule...

Other
Executive Administrative Assistant
Apollo Safety, Inc.
Fall River, massachusetts
Apollo Safety, an electronic equipment sales and service firm, needs an Executive Assistant for the corporate CEO in its Fall River offices with occasional work / travel to our Boston, Rhode Island & Connecticut offices.
This is an On-Call Position to the President & CEO, employees who work on-call are expected to be available at any time of day or night, usually with short notice, to carry out their working duties.
This position is primarily responsible for providing day to day administrative and project tracking support to the President & CEO, and serving as a critical information link between the CEO and internal / external employees & customers to ensure the CEO receives timely, effective and efficient support and information.
We are looking for a competent Executive Administrative Assistant to the President & CEO to provide personalized secretarial and administrative support in a well-organized and timely manner. You...

Full-time
Executive Administrative Assistant.
RP Pro Services
Washington, district of columbia
RP Professional Services is a rapidly growing Technology consulting firm headquartered in Virginia. We’re an 8a and Service-Disabled Veteran-Owned Small Business (SDVOSB) serving both federal and commercial customers. At RP, we help our clients achieve their mission by developing value driven, customized solutions that are executed by the best people. Our dedication to our employees and clients is driven by our promise to deliver Excellence, Value, and Flexibility. "People, not just Resources" is more than our motto; it's the foundation on which we are built!
RP is seeking an Executive Administrative Assistant to support a federal agency. The Executive Administrative Assistant will support the Board of Directors and other agency executives, delegates, and key points of contact. The candidate should demonstrate true organizational skills, and the ability to work in a fast-paced environment. This position will be hybrid in Washington D.C
This...

Contract
Executive Administrative Assistant (Contractual)
University System of Maryland Office
Adelphi, maryland
BEST CONSIDERATION DATE FOR APPLICATIONS: August 14, 2024
PURPOSE OF POSITION:
The Executive Administrative Assistant plays a crucial role in facilitating the smooth execution of the University System of Maryland Office's (USMO) Budget office activities as well as the activities of the Vice Chancellor for Administration and Finance (VCAF) Office. This position contributes to the overall effectiveness of the Budget team. This is a contractual, Contingent II position. The contract will run for one year with the option for renewal.
RESPONSIBILITIES:
Budget and VCAF Office Organization, Coordination, and General Office Support:

Manages the Budget Officer portal and listserv and maintains budget contacts lists.

Manages routine and ad-hoc requests from internal and external sources, ensuring timely and accurate responses.

Acts as the administrative lead for...

Full-time
Executive Administrative Assistant
Cruise Control Auto Transport
Libertyville, illinois
Cruise Control Auto Transport is a well-established company in the automotive transportation industry. We are known for our exceptional service and commitment to providing reliable vehicle transport solutions. We are currently seeking an experienced and highly organized Executive Administrative Assistant to join our team. In this role, you will provide high-level administrative support to our executive team and help ensure the smooth operation of our day-to-day business activities. The ideal candidate will have strong organizational skills, excellent attention to detail, and the ability to handle multiple tasks with efficiency and professionalism.
Job Type: Full Time and Salary: $30-45 /hour
Responsibilities

Manage complex calendars, schedule appointments, and coordinate meetings for the executive team.

Prepare and proofread correspondence, reports, and...

Full-time
Executive Administrative Assistant
Wayfinder
Bend, oregon
The Organization
What if K-12 education were designed to help all students develop lives of meaning and purpose? Wayfinder was founded at the Stanford d.school to answer this question. Our goal is to double our impact each year for the coming years. Our vision is to become the preeminent SEL curriculum company in the world — leading the global movement of purpose, meaning, and belonging-based education worldwide.
What We Value
You’ll be joining a team of incredibly motivated and dedicated staff members committed to living our organization's values. We work collaboratively across teams, and we feel and act like a purpose-driven organization. To the best of our abilities, each person’s role aligns with their own sense of purpose, which feeds into Wayfinder’s larger sense of purpose.
Read this article about our workplace culture in Conscious Company.
We value access, equity, diversity, and belonging, and these values are represented in our...

Full-time
Executive Administrative Assistant
Resource Management Concepts, Inc.
Indian Head, maryland
Resource Management Concepts, Inc. (RMC) provides high-quality, professional services to government and commercial sectors. Our mission is to deliver exceptional management and technology solutions supporting the protection and preservation of the people and environment of the United States of America.
RMC is hiring an Executive Administrative Assistant in Indian Head, MD. The selected applicant will be responsible for providing clerical/administrative support and will be working with and providing guidance to personnel throughout the Naval Surface Warfare Center Indian Head Division (NSWC IHD). This position will require the candidate to perform a variety of clerical and administrative duties, which are auxiliary to the work of the organization.
Duties may include:

Provide multi-tasking and organization skills as they establish priorities, meet deadlines and disseminate information as necessary

Execute general...

Full-time
Executive Administrative Assistant
Jammer Door
Trenton, new jersey
The Executive Administrative Assistant will provide high-level administrative support to the executives of Jammer Door. This role requires excellent organizational and communication skills, as well as the ability to handle confidential information with discretion and professionalism.
Key Responsibilities:
• Manage executive calendars, including scheduling meetings and appointments
• Coordinate travel arrangements and itineraries
• Prepare and edit correspondence, reports, and presentations
• Screen and direct phone calls and emails
• Maintain and organize executive files and documents
• Arrange logistics for meetings, conferences, and special events
• Assist with preparing and monitoring budgets and expense reports
• Conduct research and compile data for various...

Full-time
Executive Administrative Assistant
Law Office of David P. Shapiro
San Diego, california
We are seeking an experienced Executive Administrative Assistant to join our team at the Law Office of David P. Shapiro. As an Executive Administrative Assistant, you will provide high-level administrative support to our executive team and ensure the smooth operation of our office.
Responsibilities:
• Maintain executive calendars, schedule appointments, and coordinate meetings
• Manage travel arrangements and itineraries
• Prepare and edit correspondence, memos, and other documents
• Answer and direct phone calls, take messages, and handle inquiries
• Prepare and distribute meeting agendas and minutes
• Make travel arrangements and reservations
• Manage and maintain confidential files and documents
• Coordinate and schedule internal and external events and...

Full-time
Executive Administrative Assistant
Resource Management Concepts, Inc.
Indian Head, maryland
Resource Management Concepts, Inc. (RMC) provides high-quality, professional services to government and commercial sectors. Our mission is to deliver exceptional management and technology solutions supporting the protection and preservation of the people and environment of the United States of America.
RMC is hiring an Executive Administrative Assistant in Indian Head, MD. The selected applicant will be responsible for providing clerical/administrative support and will be working with and providing technical guidance to personnel throughout the Naval Surface Warfare Center Indian Head Division (NSWC IHD). This position will require the candidate to perform a variety of clerical and administrative duties, which are auxiliary to the work of the organization.
Duties may include:

Supporting, tracking and reporting on technical evaluation board activities

Working with Cooperative Research and Development Agreements (CRADAs)...

Full-time
Executive Administrative Assistant (24-054)
CTI
California, maryland
CTI is a leading defense and space industry corporation seeking an experienced Executive Administrative Assistant to support our executive team. As an Executive Administrative Assistant, you will play a critical role in ensuring the smooth operation of our organization by providing comprehensive administrative support to our executives.
Responsibilities include but are not limited to:

Entering data into our database system with a high level of accuracy and attention to detail

Coordinating travel arrangements and accommodations for executives

Preparing and editing correspondence, reports, and travel accounts

Handling sensitive and confidential information with discretion

Managing various administrative tasks such as filing, scanning, and document organization

Reviewing data for errors or discrepancies and providing support during annual audits

Performing data cleanup and analysis tasks...

Full-time
Executive Administrative Assistant
Reno Behavioral Healthcare Hospital
Reno, nevada
The Executive Administrative Assistant provides high-level independent administrative support to the Chief Executive Officer (CEO) in meeting external and internal organizational needs that would otherwise require the CEO's time.

Manages extremely active calendar of appointments for the CEO.

Assists with the MD calendar, coordinating meetings, drafting routine correspondence.

Acts as department resource in answering questions or directing concerns to the appropriate person.

Coordinates and attends meetings.

Prepares agenda and minutes for scheduled meetings.

Answers phone calls and screens calls for the CEO and sets up appointments as needed.

Makes travel arrangements when needed.

Assists other leadership as necessary.

Resolves issues relevant to job functions, office procedures and work flow to ensure efficiency in the administration office.

Manages special projects as designated...

Full-time
Executive Administrative Assistant
HR Rethought
Overland Park, kansas
HR-Rethought is a growing fractional HR and Recruiting company based in south Overland Park, KS with clients across the country. We partner with small to midsize businesses – providing as little or as much HR/Recruiting support as needed! Our diverse portfolio of clients cross all industries - from manufacturing to engineering to retail services and beyond!
We are growing and are seeking an Administrative Assistant to join our fun and “get it done” driven team. Our ideal candidate is self-motivated, extremely organized, and experienced in providing C-level support.
Our business thrives on our unique set of Core Values, are we are looking for the same in our Administrative Assistant:

Positive Energy

Swiss Chameleon

Humble Hustler

Fearless Winner

Others First

We are looking for the following team member:
As an Administrative Assistant for HR-Rethought your role...

Full-time
Executive Administrative Assistant to the Chief Officer
Henry J Austin
Trenton, new jersey
MAJOR FUNCTION
The Executive Administrative Assistant provides direct administrative assistance for the CEO. The Executive Administrative Assistant performs complex administrative work, such as report and presentation material preparation, function planning and scheduling, development and distribution of meeting agendas and minutes, and assistance with functional operations as required. The Executive Administrative Assistant interacts with both internal and external individuals and ensures accurate dissemination of information on behalf of the CEO. This position may also have administrative responsibilities for the organizational Board of directors or a Board Sub-committee. The Executive Administrative Assistant also develops and implements office procedures and processes that support operations and changing business needs. This position supports organizational goals by providing quality customer service and demonstrating a commitment to...

Full-time
Executive Administrative Assistant
Prominence Advisors
Chicago, illinois
Prominence Advisors is actively seeking a 100% remote Full-Time Executive Administrative Assistant. Reporting directly to the CEO, the Executive Administrative Assistant provides support for the Executive Staff.
Who We Are
Prominence is a healthcare technology strategy and implementation firm, focused on helping the nation’s leading healthcare organizations to do more with their data. Founded by former Epic managers, we understand the technology landscape in healthcare and provide IT staffing, advisory services, and analytics solutions to create robust data ecosystems that support clinical workflows, automate operational processes, and expedite research. Whether it’s guiding a technology implementation, establishing governance principles, or developing leading edge analytics, we help our customers make sense out of the mountain of data at their fingertips in order to deliver higher quality care at a lower cost.
Ranked as a best place to work over 27...

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