Executive Administrative Assistant (New Jersey, USA)

Position: Administrative Assistant
Location: On-site (Bergenfield, NJ) with potential for hybrid work in the future
Schedule: Monday – Friday, 9:00 AM – 6:00 PM EST (flexibility required)
Compensation: $20 - $25 per hour, based on experience

About Graphic Makers & Printers:
Graphic Makers & Printers is a leading design and printing company based in Bergenfield, New Jersey. We specialize in providing custom print solutions for a variety of industries, including logo design, business cards, brochures, signage, and restaurant menus.

Position Overview:
We are looking for a detail-oriented and highly organized Administrative Assistant to join our team. In this role, you will support daily office operations, manage schedules, handle client communications, and assist in project management. This position is ideal for someone who thrives in a fast-paced environment and has a passion for customer service and operational efficiency.

Key Responsibilities:

• Answer phone calls, respond to client inquiries, and direct communication to the appropriate departments.
• Manage office supplies, ensuring inventory is stocked and well-maintained.
• Schedule meetings and appointments for the team, ensuring timely coordination.
• Assist with managing client orders, from intake to delivery.
• Help prepare reports, presentations, and marketing materials as needed.
• Maintain and organize company records, including both physical and digital files.
• Assist with invoicing, billing, and payment processing for clients.
• Coordinate between departments to ensure timely project completion and customer satisfaction.
• Provide general office support to senior staff and project teams as needed.

Requirements

• Previous administrative or office experience preferred.
• Excellent communication skills, both written and verbal.
• Strong problem-solving skills and ability to adapt to changing needs.
• Professional demeanor with a customer-service focus.
• Ability to handle multiple tasks simultaneously while maintaining accuracy.
• Discretion and Reliability: Handle sensitive information with confidentiality and professionalism.
• Driver’s License: Must have a valid driver’s license and a clean driving record.

Benefits

• Competitive salary based on experience.
• Flexible work environment with opportunities for personal growth.
• Potential for bonuses based on performance.