Executive Administrative Assistant

Sullivan Solutions LLC is seeking an experienced and highly organized Executive Administrative Assistant to join our dynamic team. As an Executive Administrative Assistant, you will play a crucial role in supporting our executive team and ensuring the efficient operation of our business. This is an exceptional opportunity for someone who thrives in a fast-paced environment and enjoys handling a wide variety of administrative tasks.

As an Executive Administrative Assistant, you will be responsible for managing calendars, arranging travel and accommodations, organizing meetings, and coordinating logistics for various events. Additionally, you will handle sensitive and confidential information with integrity and discretion. To succeed in this role, you must be able to prioritize and multitask, possess excellent verbal and written communication skills, and have a strong attention to detail.

Responsibilities

• Manage executives' calendars and schedule appointments
• Coordinate travel arrangements and prepare itineraries
• Organize and facilitate meetings, including preparing meeting materials and taking minutes
• Coordinate logistics for company events, conferences, and trade shows
• Handle sensitive and confidential information with discretion
• Assist with the preparation of reports, presentations, and correspondence
• Perform general administrative tasks, such as answering phone calls, filing documents, and managing office supplies

Requirements

• Proven experience as an executive administrative assistant or similar role
• Excellent organizational and time management skills
• Strong attention to detail and accuracy
• Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook)
• Excellent written and verbal communication skills
• Ability to handle multiple tasks and prioritize workload effectively
• Discretion and integrity when handling confidential information