Executive Administrative Assistant

The Executive Administrative Assistant at The Willows Communications plays a vital role in supporting the organization's executive team by providing high-level administrative assistance. This position involves managing schedules, coordinating meetings, and facilitating communication to ensure the smooth operation of executive functions.

Responsibilities

• Manages the executive's calendar, scheduling appointments, and prioritizing tasks to ensure efficient time management.

• Coordinates travel arrangements and itineraries for executive team members, ensuring all logistics are handled seamlessly.

• Prepares and organizes meeting agendas, notes, and follow-up actions, ensuring executives are adequately prepared.

• Acts as a liaison between executives and internal/external stakeholders, managing communication with professionalism and discretion.

• Handles sensitive and confidential information with the highest level of integrity and confidentiality.

• Maintains organized filing systems and records for important documents, correspondence, and reports.

• Assists in the preparation of presentations, reports, and documents needed for meetings and projects.

• Monitors and addresses inquiries and requests related to the executive office, ensuring timely responses.

• Facilitates effective communication across departments to enhance collaboration and operational efficiency.

• Supports special projects as directed by executives and contributes to overall workplace efficiency.

Embodies the organization's values by maintaining a positive and professional demeanor in all interactions.

Requirements

• Associate's Degree in Business Administration, Management, or a related field; Bachelor's Degree preferred.
• A minimum of 3 years of experience in an executive administrative support role or similar position.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with office management tools.

QUALIFICATIONS:

• Exceptional organizational skills, with the ability to multitask and prioritize effectively.
• Excellent verbal and written communication skills, able to interact professionally with stakeholders at all levels.
• Strong problem-solving abilities and a proactive approach to tasks and challenges.
• Ability to work independently and collaboratively in a fast-paced environment.
• Detail-oriented mindset, ensuring accuracy and high-quality outcomes in all tasks.
• Strong discretion and judgement when handling sensitive and confidential information.
• Adaptability and flexibility to meet changing demands and priorities.
• Commitment to fostering a positive and supportive workplace culture.

Benefits

• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401k, IRA)
• Life Insurance (Basic, Voluntary & AD&D)
• Family Leave (Maternity, Paternity)
• Training & Development