Administrative Assistant I in California

PRIMARY FUNCTION: Provides regular clerical and administrative support to the Chief Executive Office (CEO), Vice President of Advancement, or other administrative staff as necessary. Prepares correspondence, reports, electronic and hard files. Maintains donor database, schedule, calendar and office supplies. Set up and prepares meetings. Answers inquiries regarding donations or organization information.

RESPONSIBILITIES:

• Perform regular administrative duties, prepare correspondence and reports, as request by supervisor.
• Compose draft letters following established formats and proofread all materials for accuracy.
• Answer telephones in English/Spanish to provide general information, refer callers to other staff, or take messages as necessary.
• Maintain electronic and physical copy filing system; ensuring accuracy and easy accessibility.
• Monitor office supplies; order inventory as...

OPPO U.S. Research Center is looking for a responsible and reliable Bilingual Mandarin Administrative Assistant to ensure the efficient and smooth day-to-day operation of our office. This person will be responsible to perform a variety of administrative and clerical tasks.

Looking for a person of good character that chooses to do the right thing. Someone with a positive attitude to endure difficult challenges and customers. Seeking process improvements to enhance user experience. Teachable and willingness to learn new things. Able to be very detailed, but has a long term vision and big picture thinking.

Previous Executive Assistant or Administrative Assistant experience highly preferred.

Requirements

Duties and Responsibilities:

• Provide support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities.

• Perform receptionist duties:...

We are looking for a detail-oriented and organized Administrative Assistant to provide administrative support to our team. The ideal candidate will be proficient in handling various tasks, ranging from general office duties to assisting with specific projects. This role requires strong communication skills, the ability to multitask effectively, and a proactive approach to problem-solving. 

Responsibilities: 

• Scanning and Filing: Manage digital and physical filing systems, ensuring documents are organized and easily accessible. 
• Calendar Management: Schedule appointments, meetings, and events; coordinate travel arrangements as needed. 
• Email and Task Monitoring: Monitor and respond to emails, prioritize tasks, and ensure timely follow-up. 
• Meeting Support: Assist with meeting preparations, including setting up conference calls, arranging catering, and taking meeting minutes. 
• Document Creation:...

San Diego International Airport is built upon the vision that every team member has a stake in bringing our “Good Feelings, Nonstop” brand to life for every passenger and fellow employee. Here at the Airport Authority, we love San Diego as much as we love flying, and we see our airport as an extension of the always friendly and sunny city we call home. If you are looking for a team that values each other, does great work, and most importantly, has a lot of fun along the way, we invite you to apply today.

The Ground Transportation department is looking for an Administrative Assistant II to join their dynamic team. The ideal candidate will provide a range of administrative support to the Ground Transportation department and will be detail-oriented and a self-driven individual.

Essential Functions:

1. Completes activities to deliver customer services to team members, customers, public and third-party partners; engages service providers on commercial...

Role

Reporting to the Division Manager, the Administrative Assistant is responsible for duties surrounding efficient operation of the office as well as supporting the projects team on clerical and administrative duties to ensure the effective delivery of projects. The Administrative Assistant performs reception, clerical and administrative duties and may also correspond with stakeholders internal and external to the organization and process data that further supports the initiation, execution, and closing of project cost and schedule tracking. The Administrative Assistant is also responsible for providing support for other employees in the office.

Responsibilities

• Greet and welcome all clients and visitors

• Coordinate and obtain pertinent information of office visitors and inform appropriate personnel
• Assist with daily office maintenance (order office, kitchen, janitorial and shop...

administrative asst for vocal coach

Needs to be professional

Schedule clients, word press, Dropbox

Part time but needs to be available on and off through the day.

needs to be able to send professional emails , correspond with managers, clients , other assistants.

Keep tract of new clients and make phone calls back assigning them to other associate teachers.

Make sure studio is taken care of or stocked with supplies

Must be able to help with some travel, booking car service , keeping tract of flight miles.

Communicative and very personable with clients and their teams and help with tasks booking public speaking events and more…

Requirements

Word press, organized, professional that can schedule clients, email groups and coordinate new clients. organize some travel. Social media skills

LB Taxes, LB Taxes, is seeking an Administrative Assistant who can join our team.

 LB Taxes & Consulting Group is an expert in all areas of tax preparation, tax planning, and consulting services.

OVERVIEW AND ESSENTIAL JOB FUNCTION

• Conducts thorough and accurate review of applicable paperwork.
• Responsible for overall document organization including scanning and storage.
• Perform clerical duties, including answering phone calls, responding to emails, and maintaining files and documents along with greeting clients.
• Provide support to the Tax Department team as needed, including assisting with the tax process.
• Prepare ad hoc reports and complete special projects as needed.
• Manage calendars and schedule appointments and meetings.
• Works well independently with limited supervision.
• Uses strategic thinking to complete multiple...

The Administrative Assistant provides key support to the Bethel Senior Leader over Advancement, Capital Projects, Human Resources, Kitchen, and Commerce. Reporting directly to the Chief of Staff, the Assistant ensures seamless communication and workflow in support of the Senior Leader's responsibilities. This role demands a proactive and adaptable approach to efficiently manage various administrative tasks, streamline communication, and maintain the Senior Leader's daily operations. Responsibilities include managing projects, scheduling, and addressing diverse needs, from basic errands to complex tasks. The ideal candidate is hardworking, organized, and capable of coordinating multiple projects simultaneously. Additionally, the Assistant may undertake additional projects as requested by the Senior Leader or Chief of Staff.

Salary Range : $35,360.00 - $43,680.00 per...