Administrative Assistant I in California

Starter Staffing is currently seeking a highly motivated and organized Administrative Assistant to join our team. In this role, you will play a crucial part in supporting our day-to-day operations and ensuring the smooth running of our office. As an Administrative Assistant, you will have the opportunity to work closely with various teams and assist in a wide range of tasks.

At Starter Staffing, we are committed to excellence and delivering personalized staffing solutions to our clients. As an organization, we understand the importance of finding the right talent and creating a positive company culture. We believe that a successful Administrative Assistant should be detail-oriented, possess excellent communication skills, and be able to multitask effectively.

Responsibilities

• Provide general administrative support to the team, including managing phone calls, emails, and correspondence
• Maintain and update company databases and filing...

Administrative Assistant

Fullerton, CA (Onsite)

ODK Media, Inc. is a media group headquartered in Fullerton, CA, United States that provides access to premium international content through its owned and operated streaming platforms, including OnDemandKorea, OnDemandChina, and OnDemandViet. It also distributes content to global streaming services, cable operators, and movie theaters, serving as the Asian media hub for AAPI communities across the country.

We are currently looking for an Administrative Assistant to join our growing team, who will be responsible for coordinating the daily administrative operations and support to the HR team to ensure smooth functioning of various processes within the HR/Admin department. This will include support & involvement in office & vendor coordination, assets management, events planning, recruitment, onboarding, personnel recordkeeping, payroll, benefits, &...

Grapevine MSP Technology Services seeks a proactive and organized Administrative Assistant who will also take on purchasing responsibilities. The ideal candidate will support daily office operations while managing the procurement of office supplies, equipment, and other necessary items. This role requires a highly organized individual with excellent multitasking abilities and a solid attention to detail.

Key Responsibilities Administrative Support:

• Provide general administrative support, including answering phones, managing emails, and greeting visitors.
• Schedule meetings and appointments and maintain office calendars.
• Prepare and edit correspondence, reports, and presentations.
• Maintain organized filing systems, both physical and digital.
• Assist in coordinating office events, meetings, and training sessions.

Administrative Support:

• Direct visitors to the...

Charger Logistics is a world class asset-based carrier. We specialize in delivering assets, on time and on budget. With the diverse fleet of equipment, we can handle a range of freight, including dedicated loads, specialized hauls, temperature-controlled goods and HAZMAT cargo.

Charger logistics invests time and support into its employees to provide them with the room to learn and grow their expertise and work their way up. We are entrepreneurial-minded organization that welcomes and support individual idea and strategies. We are looking for an organized and motivated individual to join our dynamic team as an Administrative Assistant for our Fresno location.

Responsibilities:

• Maintain records of each sale, including call/contact reports, quotes, specifications, sales orders, expense reports and other required documentation.
• Call on potential customers and prospects with a focus on opportunities to develop...

Responsibilities:

• Edit and proofread routine law office correspondence and legal case matters.
• Organize and prioritize numerous tasks and complete them under time constraints.

• Professional and positive interpersonal skills necessary in order to communicate and follow instructions effectively from a diverse group of clients, attorneys and staff and provide information with ordinary courtesy and tact.
• Problem solve, use sound judgment and works well under pressure.

• Work within deadlines and effectively handle stress.

• Establish effective working relationships and appropriately interact with others.
• Complete check request forms.
• CLE tracking, renewing subscriptions/memberships, enrollment in conferences, etc.

• Make travel arrangements for attorneys; complete and submit expense reports.
• Schedule meetings, depositions and court reporters. Perform all...

Reports to: Executive Director  

Status: Part-time, Non-exempt, Hourly

Hourly Rate: $25.00 - $35.00

Schedule: 20-29 hours per week, Monday-Friday, 8 a.m. - 5 p.m. Pacific Time

Location: Veloz is based in Sacramento, California. This position is expected to be in-person in Veloz's office 1-2 days a week with the other days remote within California. Travel within California (and potentially nationwide) is expected up to 5% annually (3-4 trips a year).

Application Deadline: August 16, 2024

Opportunity and Position Description  
In this position, the Administrative Assistant is part of a passionate and collaborative organization that is changing the conversation about EVs in California and sparking a virtuous cycle of consumer awareness and demand. Veloz plays a unique and important role in the EV landscape in...

El Encanto, A Belmond Hotel, has been meticulously restored to capture all the romance and glamour that endeared it to both the local Santa Barbara community and visitors alike. Ninety-two quintessential, California-styled suites and bungalows, terraced grounds featuring seven-acres of gloriously landscaped gardens with sweeping views of Santa Barbara and the Pacific Ocean. Original architectural features have been lovingly restored, including the historic, trellis-lined Arbor and Lily Pond. Modern additions to the expansive outdoor zero-edge pool and a new beautifully appointed boutique spa enhance the journey for today’s luxury-seeking guest. With our vast offerings, the opportunities to craft a unique career here are endless. Join us and achieve the truly exceptional.

Your duties include, but are not limited to administratively supporting the Director of Sales and Marketing, Sales and Marketing Teams General Manager, and the Belmond Commercial Organization Leisure...

We're seeking a highly organized and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you'll provide administrative support to our staff, manage daily office operations, and ensure seamless customer service.

Key Responsibilities:

- Answer phone calls, direct them to the appropriate staff, and take messages.
- Greet customers, respond to their inquiries, and direct them to the sales team.
- Manage and maintain accurate records, files, and databases.
- Prepare and process documents, reports, and correspondence.
- Assist with scheduling appointments, installations, and deliveries.
- Coordinate travel arrangements and expense reports for staff.
- Maintain office supplies, inventory, and equipment.
- Provide administrative support to the sales team, installation crews, and management.
- Perform other administrative tasks as needed.

Requirements

- High school diploma or...

Pay Range: $22.00 to $28.00/hour

JOB CULTURE

The Masonic Homes of California are committed to a culture of Leadership. Our culture is to provide superior service to members, residents and staff through a sound and progressive model of service and care which aligns our mission, vision and operations. We demonstrate excellence in core services and place value on high quality job performance, professional development, effective time management, budget management, workplace safety and resident/employee satisfaction. We are dedicated to disciplined innovation and continuous quality improvement – we are a learning company. We are committed to sharing our knowledge and being an organization that attracts the best and brightest talent. We are team-oriented, caring and honest.

JOB SUMMARY

Under minimum supervision of the Director of Facility Services performs a wide variety of secretarial and accounting tasks. This...

About the Organization

The Momentus Capital branded family of organizations - which includes Capital Impact Partners, CDC Small Business Finance, and Ventures Lending Technologies - is transforming how capital and investments flow into communities to provide people access to the capital and opportunities they deserve. We are working to reinvent traditional financial systems that have failed to address systemic issues of inequality, economic empowerment, and the widening racial wealth gap by offering a continuum of financial, knowledge, and social capital to help local leaders build inclusive and equitable communities and create generational wealth. This includes a comprehensive package of loan products, impact investment opportunities, training and business advising programs, and technology services that advance locally-led solutions. Our suite of products and services, experience, and scope will foster equitable job creation, wealth building, and economic...

Tutor Me Education's office currently seeks an Administrative Assistant (Billing/AP/Payroll Clerk) to join a team of dynamic individuals vital to the daily operations of the firm.

• Supporting all billing and payroll operations
• Utilization of accounting and payables software programs to perform duties and responsibilities
• Ensuring that all tasks and duties completed are done within the firm’s set guidelines and policies
• Accurately and timely completing assignments
• Researching and responding to inquiries
• Displaying a positive, high-energy attitude within our team environment
• Reviewing and editing pre-bills in response to attorney and support staff requests
• Executing complex bills (i.e., multiple discounts, split-party billing, preparation of electronic bills)
• Creating, printing and verifying the accuracy of invoices prepared for clients
• Reviewing and verifying the accuracy of...

About EdTec:

EdTec Inc. (edtec.com) is a social enterprise committed to improving public education by supporting charter schools with business, operations, and performance services. Our work supports our vision to have the greatest positive impact on the quality of public education.

EdTec is growing on a national scale. Currently, we provide services to over 300 charter schools across seven states, many of them located in low-income, high-needs communities. We are seeking a Part Time Administrative Assistant who will share our enthusiasm to support our partner schools with high-value services, to empower the school leaders to focus their attention where it matters most – on providing an excellent education for their students. Ideal candidates will have an entrepreneurial approach, be a self-starter, and have comfort with fast-growing organizations.

We are business experts, educators, policy makers, and parents who...

ABOUT MURRAY COMPANY

At Murray Company, how we operate is defined by shared values that are 100 years in the making -Safety, Quality, Honesty, Hard Work and Pride of Ownership. These values have led to our company consistently being in the top 15% on ENRs Best Specialty Contractor’s list. Bring your enthusiasm and unique perspective to Murray Company where you will have the opportunity to grow with us professionally, personally, and financially. Join a team that cares about helping you thrive and succeed. You'll work alongside talented colleagues while establishing lifelong friendships and making a difference in our company and the specialty contracting community. As a part of Murray Company, you'll build long-term wealth by enjoying employee-ownership, great compensation, health & wellness benefits, and matched 401(k) retirement plan.

POSITION SUMMARY

Our Sacramento office is growing and in need of an Office...

ABOUT MURRAY COMPANY

At Murray Company, how we operate is defined by shared values that are 100 years in the making -Safety, Quality, Honesty, Hard Work and Pride of Ownership. These values have led to our company consistently being in the top 15% on ENRs Best Specialty Contractor’s list. Bring your enthusiasm and unique perspective to Murray Company where you will have the opportunity to grow with us professionally, personally, and financially. Join a team that cares about helping you thrive and succeed. You'll work alongside talented colleagues while establishing lifelong friendships and making a difference in our company and the specialty contracting community. As a part of Murray Company, you'll build long-term wealth by enjoying employee-ownership, great compensation, health & wellness benefits, and matched 401(k) retirement plan.

POSITION SUMMARY

The Office Administrative Assistant for Tier One Mechanical (a...

FCA Cheer is seeking a highly organized and detail-oriented individual to join our team as an Administrative Assistant. As the administrative backbone of our company, you will play a critical role in ensuring the smooth operation of daily business activities. This position requires exceptional multitasking abilities, strong communication skills, and a willingness to go above and beyond to meet deadlines and exceed expectations.

Responsibilities

• Assist with day-to-day administrative tasks, including answering phones, managing emails, and sorting mail
• Maintain and update company files, databases, and records
• Coordinate and schedule meetings, appointments, and travel arrangements for staff members
• Prepare and distribute correspondence, memos, and reports
• Assist with event planning and coordination, including booking venues, ordering supplies, and managing logistics
• Handle customer inquiries and provide outstanding...

SSCCC is seeking a highly organized and detail-oriented Administrative Assistant to join our team and support our day-to-day administrative tasks. The Administrative Assistant plays a crucial role in ensuring the smooth and efficient operation of our office. The Administrative Assistant is responsible for performing a variety of administrative and clerical tasks to support our team and facilitate the achievement of our organizational goals. Your main responsibilities will include, but are not limited to:

Key Responsibilities:

• Greet and assist visitors in a professional and courteous manner.
• Answer and direct phone calls to the appropriate parties.
• Manage incoming and outgoing correspondence, including mail, emails, and packages.
• Maintain electronic and hard copy filing systems.
• Schedule and coordinate meetings, appointments, and travel arrangements for team members.
• Prepare and distribute memos, letters, reports,...

We are seeking an experienced Executive Administrative Assistant to join our team at the Law Office of David P. Shapiro. As an Executive Administrative Assistant, you will provide high-level administrative support to our executive team and ensure the smooth operation of our office.

Responsibilities:

• Maintain executive calendars, schedule appointments, and coordinate meetings

• Manage travel arrangements and itineraries

• Prepare and edit correspondence, memos, and other documents

• Answer and direct phone calls, take messages, and handle inquiries

• Prepare and distribute meeting agendas and minutes

• Make travel arrangements and reservations

• Manage and maintain confidential files and documents

• Coordinate and schedule internal and external events and...