Administrative Assistant

Tablet Command, a leading provider of incident management software for the fire service industry, is seeking an Administrative Assistant to join our dynamic team and provide support the the company's CEO and Co-Founder.

Key Responsibilities

Executive Support:

• Provide high-level administrative support to the CEO, including managing calendars, scheduling meetings, and arranging travel.
• Prepare and edit correspondence, communications, presentations, and other documents.

Office Management:

• Oversee general office operations to ensure efficiency and productivity.
• Handle incoming and outgoing mail, including making bank deposits.
• Maintain office supplies and equipment.

Meeting Coordination:

• Organize and coordinate executive meetings, including preparing agendas, taking minutes, and following up on action items.
• Assist in preparing materials for presentations and reports.

Communication:

• Act as a point of contact between the CEO and internal/external stakeholders.
• Handle incoming and outgoing communications on behalf of the CEO.

Confidentiality:

• Maintain the highest level of confidentiality concerning company matters.
• Handle sensitive information with discretion.

Special Projects:

• Assist the CEO with special projects and initiatives as needed.
• Conduct research and gather information to support decision-making.

Personal Attributes:

Professionalism:

• Demonstrates a high level of professionalism in appearance and demeanor.
• Maintains a positive and approachable attitude.

Dependability:

• Reliable and punctual with a strong work ethic.
• Ability to work independently and as part of a team.

Attention to Detail:

• Meticulous attention to detail in all aspects of work.
• Ensures accuracy and completeness of work.

Resourcefulness:

• Proactive in identifying and solving problems.
• Ability to find efficient solutions and streamline processes.

Requirements

Education and Experience:

Education:

• Bachelor’s degree in Business Administration, Communications, or a related field preferred.
• Equivalent work experience may be considered.

Experience:

• Minimum of 3-5 years of experience as an administrative assistant or in a related role, preferably in the tech or SaaS industry.
• Experience supporting C-level executives is highly desirable.

Skills and Competencies:

Technical Proficiency:

• Proficiency with Google Suite (Mail, Calendar, Doc, Sheets, Slides, etc).
• Familiarity with project management.
• Basic understanding of SaaS industry tools and platforms.

Communication Skills:

• Excellent written and verbal communication skills.
• Ability to draft professional correspondence and reports.

Organizational Skills:

• Exceptional organizational and time management skills.
• Ability to manage multiple tasks and projects with attention to detail and accuracy.

Interpersonal Skills:

• Strong interpersonal skills with the ability to build relationships with stakeholders, including staff, board members, external partners, and clients.
• High level of professionalism and confidentiality.

Problem-Solving Abilities:

• Strong problem-solving skills with a proactive approach to anticipating needs and issues.

Flexibility and Adaptability:

• Ability to adapt to a fast-paced and rapidly changing work environment.
• Willingness to take on new tasks and adjust priorities as needed.

Project Management:

• Experience in managing small to medium-sized projects.
• Ability to coordinate events and meetings efficiently.

Benefits

1. Flexible Work Arrangements

• Flexible work environment that empowers you to balance your work and personal life
• Hybrid work options with flexible hours, allowing you to work from home periodically and adjust your schedule as needed

2. Competitive salary and benefits package

• Starting salary will be based on candidate's years of experience, job-relevant education, and any special skills/certifications/expertise.

• Comprehensive medical, dental, and vision insurance plans for full time employees
• Employer-sponsored life insurance and short-term and long-term disability coverage for added peace of mind

3. Vacation Policy - 15 days for full time employees

4. Collaborative and supportive team environment