Administrative Assistant

Responsibilities:

• Edit and proofread routine law office correspondence and legal case matters.
• Organize and prioritize numerous tasks and complete them under time constraints.

• Professional and positive interpersonal skills necessary in order to communicate and follow instructions effectively from a diverse group of clients, attorneys and staff and provide information with ordinary courtesy and tact.
• Problem solve, use sound judgment and works well under pressure.

• Work within deadlines and effectively handle stress.

• Establish effective working relationships and appropriately interact with others.
• Complete check request forms.
• CLE tracking, renewing subscriptions/memberships, enrollment in conferences, etc.

• Make travel arrangements for attorneys; complete and submit expense reports.
• Schedule meetings, depositions and court reporters. Perform all planning (shared responsibility with Legal Secretary) including; scheduling, reserving conference rooms, arranging video and teleconferencing support, ordering food and beverages, and provides reference materials to the attendees.

• Submits marketing expense requests/sponsorship forms.
• Enters new contacts into CRM system and adds contacts to relevant mailing lists.
• Receives, screens and transmits telephone calls to attorneys and takes messages as necessary, with recognition of and attention to the particular needs of clients. Schedules conference calls for attorneys (shared responsibility with Legal Secretary).
• Enters Intapp Time Entry reporting.

Requirements

• 1+ year of prior law firm or other professional service administrative experience.
• A minimum of 50 wpm typing.
• Proficiency in Windows operating systems and Microsoft Office Suite and/or related software as well as using databases.
• Excellent administrative skills.
• Ability to work in a fast-paced environment while exhibiting a strong attention to detail.
• Ability to make sound decisions and demonstrate a high degree of trustworthiness in handling confidential and sensitive information.