Executive Assistant

Mize CPAs Inc. was recently named a Top 200 Workplace for 2024 by USA Today! We are a leading regional accounting and IT firm with offices in Topeka and Overland Park, Kansas. Our firm works with clients in a number of industries and has a rapidly growing restaurant and hospitality division that serves clients nationwide.

We are looking for an in-person only Quick Service Restaurant (QSR) Executive Assistant in the Topeka office. Full-time availability is needed, 40 hours per week. After initial training of approximately 3 - 6 months, a hybrid-remote work schedule can be discussed.

If you are the right person for this opportunity, you will have experience providing high level administrative and confidential support to leaders of the organization. You will also be organized, detail oriented, and self-motivated with superb professionalism and collaborative skills.

Essential Functions and Responsibilities:

• Provide administrative...

Our mission at Rezilient Health is simple: to make access to primary and multispeciality care convenient, timely and seamless. We beam our remote physicians and specialist consults into our world-first CloudClinics to collaborate with an onsite medic during patient appointments. That means a shorter time to diagnosis and more timely treatment for our members, plus a model that actually helps physicians to deliver better care.

Our tech-forward approach streamlines the primary care experience so our doctors have the time to treat our members as a whole person, not just a collection of symptoms. And we’re continuing to add specialty services and technology to offer the most comprehensive, convenient care possible.

Where others started with a legacy services model and slapped technology onto it to say they were tech enabled, we've developed a novel, digital physical infrastructure and built a new service model around it. We've built our scheduling, messaging, and video...

Association Hero provides Careerplex, a career center platform that boosts member engagement and generates non-dues revenue for trade and professional associations. We transform associations into go-to sources for industry-specific job opportunities while delivering a modern experience with advanced features like real-time chat and applicant tracking.

We’re a startup providing a better solution in an established space — this allows us to be bolder with select long-term bets, but we still iterate quickly. We’re also fully remote and have minimal work-related travel, so the position is geared towards operational excellence, stakeholder management, and strategic input rather than traditional calendar management.

This role is ideal for a proactive, tech-savvy professional who thrives in a dynamic environment and is eager to take on challenges and grow.

Responsibilities

• Maintain a comprehensive understanding of our evolving business model, product,...

The Opportunity

The Executive Assistant supports one or more consultant(s) by providing ongoing assistance in all aspects of client engagements and playing an ownership role in the oversight of administrative tasks. The role requires an individual capable of planning, executing and finalizing projects according to strict deadlines. This includes acquiring resources and coordinating the efforts of team members and clients in order to deliver projects according to plan. The Executive Assistant must proactively manage changes in project scope, identify potential crises and devise contingency plans on a regular basis.

The successful candidate will be highly flexible, a strong multitasker on many levels and relish the variety and unpredictability of juggling multiple assignments and changing priorities. The Executive Assistant is expected to feel a sense of ownership and involvement in the process, so as to be able to stage-manage all the...

Position Summary

The Bilingual Executive Assistant provides high-level administrative support to the executive team at 33 USA Inc. This role requires fluency in both Japanese and English, as well as excellent organizational skills, attention to detail, and the ability to prioritize tasks. The Bilingual Executive Assistant is responsible for managing calendars, coordinating meetings and travel arrangements, preparing correspondence, attending the sales/consulting meeting with the clients and assisting with special projects as needed.

Requirements

Essential Job Functions & Responsibilities:

Communication Support:

- Draft and edit emails, memos, PPTs, any kind of documentation and other correspondence in both Japanese and English

- Translate documents from Japanese to English and vice versa as necessary

Meeting Coordination:

- Coordinate and...

The Executive/Personal Assistant will provide administrative and operational support to an Executive/Owner, serving as the primary business contact for communication, calendar management and daily business and personal operations. The team member we are looking for is business savvy, professional, can effectively handle a variety of tasks, troubleshoots quickly and professionally, and works independently and jointly in a fast-paced environment to advance goals. 

Please Note: This position is not affiliated with Martin Management Goup. This is a freelance opportunity with a contract offered by a separate entity.

Compensation: $20-$30 per hour

RESPONSIBILITIES: 

• Provide high-level administrative support to the Executive/Owner, executing a multi-company strategy to support business workflow and goals. 
• Manage and prioritize the...

The Executive/Personal Assistant will provide administrative and operational support to an Executive/Owner, serving as the primary business contact for communication, calendar management and daily business and personal operations. The team member we are looking for is business savvy, professional, can effectively handle a variety of tasks, troubleshoots quickly and professionally, and works independently and jointly in a fast-paced environment to advance goals. 

Please Note: This position is not affiliated with Martin Management Goup. This is a freelance opportunity with a contract offered by a separate entity.

Compensation: $20-$30 per hour

10 hours - 30 hours per week

RESPONSIBILITIES: 

• Provide high-level administrative support to the Executive/Owner, executing a multi-company strategy to support business workflow...

Laxxon Medical, a prominent pharmatechnology company, is seeking a proactive and organized Senior Executive Assistant to support our Marketing Department. In this role, you will provide high-level administrative support to senior executives, ensuring the smooth operation of the marketing team. This is a fantastic opportunity to be part of a forward-thinking company that is making strides in the biotech industry.

Local preferred, but remote work is possible for the right candidate - NY, NY
EST TIME ZONE ONLY

Responsibilities

• Work closely with the leadership team and our business partners.
• Provide a high level of customer service to all C-level executives, business associates and external customers.
• Organize travel arrangements and detailed trip itineraries involving flights, hotels and ground transport. This will include domestic and international travel which may require visas.
• Schedule...

Reporting directly to the CEO, the Executive Assistant provides executive support in a one-on-one working relationship. The Executive Assistant serves as the primary point of contact for internal and external stakeholders on all matters pertaining to the Office of the CEO. The Executive Assistant also serves as a liaison to investors and senior management teams; organizes and coordinates executive outreach and external relations efforts; and oversees special projects. The Executive Assistant must be creative and enjoy working within a fast-paced, entrepreneurial environment that is mission-driven, results-driven and community oriented. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The Executive Assistant will have the ability to work independently on projects, from...

About Us

Egon Zehnder is the world’s preeminent executive search and leadership advisory firm, inspiring leaders to navigate complex questions with human answers. We help organizations get to the heart of their leadership challenges and offer honest feedback and insights to help leaders realize their true being and purpose.  We believe that together we can transform people, organizations and the world through leadership.

The Opportunity

The Executive Assistant supports one or more consultants by providing ongoing assistance in all aspects of client engagements and playing an ownership role in the oversight of administrative tasks. The role requires an individual capable of planning, executing and finalizing projects according to strict deadlines. This includes acquiring resources and coordinating the efforts of team members and clients in order to deliver projects according to plan. The Executive...

Why We're Here:

• Industrial facilities around the world are facing unprecedented energy challenges around rising energy costs and carbon reduction goals. We help our customers measure and improve their carbon footprint, energy spend, and profitability in terms of their production. We call this Energy Intensity, and we do it with a "production first" mindset for maximum impact. That's why at Ndustrial our mission is "to accelerate the optimization of energy intensity in industrial facilities." We live out this mission every day from our software development teams to our go-to-market teams.

• Our Nsight Energy Intensity Platform is a market-leading SaaS solution which integrates IoT devices and control systems in the field with cloud-based systems. Nsight brings together all of this data to accelerate the energy transition for our industrial customers.

More About Us:

• We live our values everyday:...

At Yoakum Community Hospital, we are dedicated to providing exceptional healthcare to our community since 1922. As a not-for-profit hospital managed by Community Hospital Corporation of Plano, Texas, we are focused on innovation, compassion, and a commitment to service.

We are seeking a highly organized and proactive Executive Assistant to support our executive team in delivering the best possible healthcare services. In this full-time role, you will be instrumental in ensuring that operations run smoothly, and communications flow efficiently. This is a fantastic opportunity for a detail-oriented professional who thrives in a fast-paced environment!

Key Responsibilities:

• Manage the executive's calendar, scheduling meetings and appointments efficiently.
• Prepare and edit correspondence, reports, and presentations as needed.
• Coordinate travel arrangements and itineraries for the executive team.
• Assist with the...

We are in the process of staffing an Executive Assistant for a financial firm in the Jackson, Mississippi metro area. The client needs someone to handle the following responsibilities. If you are interested, please complete the application.

NEEDS

• Interact daily with clients in a professional and personable manner
• Manage various administrative tasks
• Coordinate development of financial plans for individuals and businesses
• Monitor plan performance
• Platforms: Microsoft, RedTail

Requirements

• Excellent communication skills - time management, prioritizing tasks, working with deadlines
• Strong organization skills - time management, prioritizing tasks, working within deadlines, even if ambiguous environments
• Proactive, take initiative, exercise good judgement, discretion and confidentiality in all tasks
• Adaptable,...

Executive Assistant

RTM Business Group

Hybrid in NY

Full-time

51-200 employees · Market Research

Originally posted November 2024; this is a 100% hybrid, part-time role

Who We Are

RTM Business Group is a professional development conferences and events company working in EdTech, Healthcare, Government, Medical and Banking sectors. We partner with Fortune 1000 companies, catering specifically to the C-suite, providing curated content and peer-to-peer collaboration.

Our events are located in major cities throughout the country – LA, Austin, San Diego, Miami, Chicago, DC, etc.. Our team travels together which is a truly unique experience, different from “traditional” work travel, which in turn cultivates interdepartmental relationships and friendships that drive our collaborative culture.

About the Role

RTM is looking for a proactive and organized Executive Assistant to support our...

Executive Assistant (15.18)

OCT Consulting, LLC is an SBA-certified, 8(a) small business management and technology consulting firm that provides support to Federal Government clients. We provide consulting services in the areas of Strategy, Process Improvement, Change Management, Program and Project Management, Acquisition/Procurement, and Information Technology.

Responsibilities and Duties

OCT currently has an opening for an Executive Assistant to work with our federal client, the U.S. Customs and Border Protection (CBP) Office of Acquisition (OA). This position reports to the Mission Support Directorate Lead and Customer Service Support Project Manager. This position is contingent upon contract award. 

Day to day responsibilities will include: 

• Providing operational support to the Assistant Commissioner, Deputy Assistant Commissioner, Executive Directors (XDs) of Acquisition...

Ultimate Knowledge Corporation (UKI) is a rapidly growing company in the tech sector looking for an Executive Assistant to the CEO. The ideal candidate for this position will excel if they can keep their calm in a high pressure environment coordinating and managing the logistics, schedule, travel, and administrative duties of the CEO of UKI. The candidate should have some relevant experience to the role that highlights their capability to conduct all administrative work, making sure the CEO's operations run smoothly.

Responsibilities:

• Manage the CEO's calendar, including scheduling meetings, conference calls, and travel arrangements
• Prepare and edit correspondence, reports, and presentations
• Coordinate and manage projects, including researching and gathering information
• Prepare and submit expense reports
• Monitor and respond to emails and phone calls
• Prepare agendas and take detailed minutes at...

We’re a small and nimble product design agency looking for an Executive Assistant to join our team. This is a part time contract position with potential to grow.

If you’re organized, proactive, have excellent writing skills, feel comfortable explaining things virtually, and have remote work experience, this might be the perfect role for you!

As our Executive Assistant, you’ll be a key player in helping our product design studio grow by assisting the leadership team with growth tasks. You’ll also directly contribute to the efficiency of our day-to-day operations, freeing up time for strategic decision making for leadership. By keeping things organized you'll ensure everything behind the scenes runs smoothly and efficiently.

You’ll collaborate with a talented team working on cutting-edge projects that transform user experiences and make life better in healthcare, education and other industries. We're also dedicate to helping our team members grow. You'll have...

About Palm Venture Studios

Palm Venture Studios (PVS) is a single-family-office-backed venture studio with a national footprint, headquartered in Greenwich CT. As a venture studio we both acquire early stage distressed companies or assets and seed new startup companies that will be both good businesses and create positive impact for society. We are a team of entrepreneurs and operators that partner with mission-driven founders to give their companies rescue capital and expertise, and build new companies from scratch.

About the Role

As Executive Assistant you will support Daniela Plattner, Co-Founding Partner of Palm Venture Studios (PVS). 

You will support her in leading the organization, including managing her calendar, note taking, meeting prep, research support, coordinating travel & logistics for her dynamic schedule, drafting executive and internal communications, liaising with...

Beck Interactive Partners - Executive Assistant + SDR 

Reports To: Founding Partner

Location: Plano / Dallas, TX

Job Type: Full-Time

Onsite in Plano (Not Remote)

We’re looking for an Executive Assistant / Sales Development Rep - someone who’s a rock start at client service, can level up our operational excellence, and has a passion for the video game space..

About Beck Interactive Partners:

Beck Interactive Partners is an agency that helps video game developers secure publisher funding deals, connects gaming content creators, Hollywood personalities/entities  with those developers to form strategic partnerships, to create even better games. . 

Our mission is to bridge the gap between game development, content creation, and linear entertainment, ensuring that our clients achieve their goals - creating the games of their dreams - alongside top-tier support and representation. We are...

The Executive Administrative Assistant at The Willows Communications plays a vital role in supporting the organization's executive team by providing high-level administrative assistance. This position involves managing schedules, coordinating meetings, and facilitating communication to ensure the smooth operation of executive functions.

Responsibilities

• Manages the executive's calendar, scheduling appointments, and prioritizing tasks to ensure efficient time management.

• Coordinates travel arrangements and itineraries for executive team members, ensuring all logistics are handled seamlessly.

• Prepares and organizes meeting agendas, notes, and follow-up actions, ensuring executives are adequately prepared.

• Acts as a liaison between executives and internal/external stakeholders, managing communication with professionalism and discretion.

• Handles sensitive and confidential information with the...

Global Dimensions is a HUBZone, service disabled, veteran-owned small business based in Fredericksburg, VA. We are a dynamic, expanding company with exciting opportunities in language/culture, training/education/instruction, IT, cyber security, and intelligence (analysts, CI, HUMINT, SIGINT, etc.). 

We are looking for an experienced Executive Assistant to support the CEO/President.

Executive Assistant’s responsibilities include managing calendars, making travel arrangements and preparing expense reports. To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance.

Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support.

Responsibilities

• Act as the point of contact among executives, employees, clients and other external partners
• Manage information flow in a timely and accurate...

Snipebridge, a strategic talent solutions company specializing in connecting exceptional talent to great career opportunities in the Architecture & Planning industry, is seeking an Executive Assistant.

Our client is an award winning design practice founded on the idea that buildings can serve as a bridge between nature, culture, and people and that inspiring surroundings positively affect people’s lives. The firm’s work can be found across the globe with projects as wide-ranging as huts to high rises, homes—often for art collectors—to academic, cultural and civic projects, museums and exhibition design, places of worship, creative production, urban design, and interior design.

POSITION SUMMARY

The primary responsibilities of this Executive Assistant role are to maintain the Principal’s schedule, coordinate with internal stakeholders and external clients, provide logistical and travel support, and work on...

Job Description:

DrBalcony is a team of passionate civil engineers dedicated to making California balconies safer. We specialize exclusively in SB 326 and SB 721 inspections and compliance, with over 515 SB 326 inspections completed. Our team understands the complexities of these regulations and is committed to providing tailored solutions for homeowners, HOAs, and property managers. As the CEO's Assistant, you will play a crucial role in ensuring the smooth operation of the CEO's day-to-day activities and, by extension, the success of our mission.

Key Responsibilities:

• Email Management: Monitor, prioritize, and respond to emails on behalf of the CEO, ensuring timely and professional communication.
• Scheduling: Coordinate and manage the CEO’s calendar, including meetings, appointments, and travel arrangements.
• Document Handling: Assist in...

Adriana's Insurance is looking for a highly organized and proactive Executive Assistant to support our CEO. In this influential role, you will serve as the primary point of contact between the CEO and internal/external stakeholders. You will manage a variety of administrative tasks that ensure the CEO can focus on strategic decisions and organizational growth. Your responsibilities will include scheduling meetings, preparing briefing materials, managing correspondence, and coordinating special projects as needed. As the Executive Assistant, you will also handle sensitive information with the utmost confidentiality and professionalism. Our ideal candidate is someone who demonstrates exceptional communication skills, thrives in a fast-paced environment, and has a keen attention to detail. Bring your skills to Adriana's Insurance, where you will play an integral role in our leadership team.

Responsibilities

• Manage and maintain the CEO’s calendar, including...

Dilijent Systems is seeking an experienced and detail-oriented Senior Executive Assistant to support our executive team. This vital role requires a proactive individual with exceptional organizational skills and the ability to multitask in a fast-paced environment. As a Senior Executive Assistant, you will play a key role in ensuring the efficiency and effectiveness of our senior leadership's day-to-day operations.

In this position, you will manage scheduling, correspondence, and communication on behalf of executives, as well as organizing meetings and events. Your strong administrative skills and discretion in handling sensitive information will be essential in facilitating smooth operations within the company. If you have a strong ability to manage priorities and deliver exceptional administrative support, we would love to meet you!

Responsibilities

• Manage and coordinate the executive's calendar, scheduling meetings and appointments
• Draft...