Executive Assistant

SR - Extreme Reach is seeking a highly skilled and organized Executive Assistant to provide comprehensive support to our CEO and Chief Legal & People Officer. In this role, you will be responsible for managing calendars, coordinating meetings and events, arranging travel, filing expenses, handling various administrative tasks, and occasional personal assistant tasks to ensure the smooth operation of the office. You will serve as a key liaison between the executives and internal/external stakeholders, demonstrating professionalism and confidentiality in all interactions. The hired team member will thrive in an innovative, fast paced, growing organization. They will help the executives to increase their productivity and partner with them to efficiently and effectively manage their time.  

Responsibilities 

• Maintain a daily calendar of meetings and events for a team of executives; Organize complex calendars and schedules; resolve any scheduling issues 

• Arrange travel and accommodations for a team of executives 

• Tracks and submits expense reports for a team of executives 

• Screen incoming telephone calls; take and deliver accurate messages; respond to requesting by gathering and providing information and referring non-routine calls for the ELT to appropriate team members 

• Help to coordinate in-office and offsite meetings  

• Plan and arrange events including catering for in-office meetings 

• Coordinates and creates materials for company meetings and Board discussions 

• Document meeting actions and follow-up accordingly  

• Manage sensitive matters with a high level of confidentiality and discretion 

• Flexibility to manage occasional personal assistant tasks 

• Other projects and duties as assigned 

*Pursuant to New York City's Pay Transparency Law the pay range for this position is $68,000-83,000; base pay offered may vary depending on job-related knowledge, skills, and experience.

Requirements

• Bachelor’s degree is preferred 

• 5+ years’ experience as an Executive Assistant, preferably supporting the C-Suite as a team 

• Strong writing skills, ability to compose complex executive level correspondence 

• Ability to work in a fast-paced environment, while maintaining positive, team centric approach 

• Strong interpersonal skills, ability to work in high-profile environment  

• Excellent organization skills, ability to manage details accurately and multitask on a variety of assignments  

• Ability to communicate effectively with all levels of the organization 

• Ability to work flexible hours occasionally for personal assistant type task requests or events 

• Experience taking independent initiative and exercising good judgment and decision making, and maintain confidentiality  

• Strong working knowledge of the Google Suite 

• Strong working knowledge of MS Office/365 

• Intermediate to expert knowledge of Microsoft Excel preferred