Executive Assistant

The Kestra team has over 400 years of experience in the external and internal cardiac medical device markets. The company was founded in 2014 by industry leaders inspired by the opportunity to unite modern wearable technologies with proven device therapies. Kestra’s solutions combine high quality and technical performance with a wearable design that provides the greatest regard for patient comfort and dignity. Innovating versatile new ways to deliver care, Kestra is helping patients and their care teams harmoniously monitor, manage and protect life.

The Executive Assistant will provide high-level support to the C-Suite. This position requires the ability to execute duties both independently and collaboratively with the appropriate sense of urgency. This position requires exceptional planning, time management, and organizational skills with a superior attention to detail while handlings multiple competing deadlines. This position is responsible for the project management of all executive-related events.

This role is required to be in the Greater Seattle area and report to Kirkland a minimum of 4 days a week.

ESSENTIAL DUTIES:

• Maintain Executive calendars by coordinating and rescheduling meetings both internal and external
• Schedule complex travel arrangements for the Executive team.
• Gather needed data and submit executive expense reports
• Compose and maintain important and confidential communication of the Board of Directors, Kestra Executive Team, and other external high-level executives
• Coordinate Board of Directors and other important meetings, including scheduling, agenda creation, logistics, catering, and any other related material
• Event Planning
• Facilitate key projects, often of confidential nature and requiring independent research
• Other duties as assigned

Requirements

QUALIFICATIONS

Education/Experience Required:

• Minimum 3 years supporting senior level management in an administrative capacity
• Minimum 1 year experience coordinating domestic and foreign business travel
• Outstanding verbal and written communication skills, including experience creating executive-level communications
• Demonstrated ability to effectively communicate with senior executives, internal and external, and the Kestra Team
• Exceptional organizational skills
• Advanced skills in Excel, Word, Outlook with a particular proficiency in PowerPoint
• Strong computer, application, and web skills
• Position may require coordination of and attendance at events outside normal business hours

Preferred:

• Background working in a legal office or supporting attorneys
• Experience with Concur
• Knowledge of Microsoft Teams
• Experience working in a start-up environment
• Experience in healthcare or medical device industry

Work ENVIRONMENT:

• Indoor open office environment
• Minimal noise volume typical to an open office environment
• Drug-free
• Frequent repetitive motions that may include wrists, hands and/or fingers, such as keyboard and mouse usage
• Frequent stationary position, often standing or sitting for prolonged periods of time
• Frequent assessment of the accuracy, neatness and thoroughness of work assigned
• Frequent computer use
• Occasional phone and other business machine use
• Occasional lifting required, typically between 2-15 pounds

PHYSICAL DEMANDS:

TRAVEL:

• Occasional travel may be required, less than 5%

OTHER DUTIES:

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the Team Member. Duties, responsibilities and activities may change or new ones may be assigned at any time with or without notice.

Benefits

Kestra offers a very competitive benefit package including Medical, Dental, 401K with Match, etc.

Pay equity is an important part of Kestra’s Culture. Our compensation ranges are guided by national and local salary surveys and take into consideration experience level and internal equity. Each role is benchmarked based on the job description provided. If your qualifications and/or experience level are outside of the posted position, we encourage you to apply as we are growing fast and roles that are coming soon may not be posted.

Salary: Annualized between $85,000 and $105,000. Depending on experience and location.

Kestra Medical Technologies is an equal opportunity employer. Kestra Medical Technologies does not discriminate on the basis of race, color, religion, national origin, veteran status, disability, age, sexual orientation, gender identity and/or expression, marital status, or any other characteristic protected by law.

We are unable to sponsor or take over sponsorship of employment visas at this time. Applicants must be eligible to work for any employer in the U.S.

Kestra manufactures and provides life-saving products regulated by the Federal Food and Drug Administration and under contract with Medicare.  Kestra maintains a drug free workplace and testing is a condition of employment.