Executive Assistant

Flooid is a great place to work because of the people we employ and the collaborative environment we promote.  We seek to hire brilliant people who love what they do and thrive in a dynamic and customer-focused workplace.  The Executive Assistant is responsible for providing a wide range of corporate and executive support for the Chief Executive Officer (CEO). The ideal candidate will be able to work independently and effectively in a fast-paced environment. This role is critical in proactively managing the requests and needs of our CEO, in addition to managing a broad range of tactical and strategic support activities, while always professionally representing the company.

The primary duties of the Executive Assistant include the following:

• Assist with special projects and initiatives, including research, data analysis, and report preparation. 
• Manage logistics for visiting senior leadership, executive events, and larger meetings whether in person, remote, or taking place in another region
• Coordinate travel and expense reimbursement for the CEO
• Manage and maintain the CEOs calendar for travel, meetings, and other events
• Screen internal and external correspondence (email, phone calls if necessary), appropriately conserving the CEO’s time by reading, researching, and routing correspondence
• Assist with preparation for meetings as needed, including creating presentations, collating reports, or pulling together documentation
• Draft clear, professional emails and memos with careful attention to detail
• Strictly maintain confidentiality where required

Requirements

The ideal Executive Assistant candidate will have the following skills and experience:

• Five or more years of administrative or clerical experience
• Intermediate to advanced skills in Microsoft Office, primarily Word, Excel, and PowerPoint, and experience managing calendars for others
• Strong attention to detail, accuracy, and quality
• Exhibit good judgment, discretion, integrity, and responsibility
• Ability to communicate and convey information in a clear, focused, and concise manner
• Proactive and energetic with a positive attitude and the ability to create strong collaborative relationships
• Responsive to changing pace and deadlines, with the ability to increase the sense of urgency as appropriate

Benefits

Position Details: This is a full-time salaried position. It is in-office/hybrid (primary office located in Cincinnati, Ohio).  Because this role supports our CEO and reports to the Director of HR, candidates should be within easy distance of Cincinnati, OH.  This role will not be required to be in the office every day, but when the CEO is in town, it will be expected that this person will come to the Cincinnati office when possible.

Benefits: At Flooid, we promote a flexible work environment that allows you to balance your work responsibilities with other priorities, like picking up your children, caring for an aging parent, or attending important family events. Benefits start on day one – medical, dental, vision, life, and disability coverage available; competitive salary; flexible PTO policy that allows for uncapped PTO; fully paid FMLA leave comparable to company-paid short-term disability coverage; 12 weeks of fully paid parental leave; 401(k) plan with company match.

Applications: If you believe you have the skills and experience to succeed in this role, even though you do not meet 100% of the criteria, we encourage you to apply. Research suggests that certain people will apply for a position if they meet 60% of a role’s requirements, while others will only apply if they hit 100%. We encourage applications from anyone with the skills, experience, and attributes that will make you a great fit for the position and addition to the company.

Essential Duties: Work is performed in an office setting with frequent interruptions. This position requires the ability to sit or stand at a workstation for extended periods of time. The ability to communicate effectively in person, by phone, and on electronic devices is necessary to perform this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Equal Employment Opportunity: Flooid is an Equal Employment Opportunity (EEO) Employer and complies with Title VII of the Civil Rights Act of 1964 and all other applicable federal, state, and local laws and regulations pertaining to EEO as well as subsequent guidelines established by the EEO Commission.