AI savvy Executive Assistant to CEO

About Us

Expedite Commerce is a Salesforce-native Lead-to-Cash SaaS platform offering advanced Digital Engagement, Configure, Price Quote (CPQ), Contract Lifecycle Management (CLM), eCommerce and Subscription Billing. We are accelerating growth through an AI-first approach, improving both customer experience and operational productivity.

Re:them is an AI-driven software company revolutionizing the sales process by empowering buyers to make informed decisions. Our platform uses AI to guide insightful questioning, uncovering customers' needs and the impact of potential changes. We’re reshaping not only direct sales but also enhancing customer service.

We plan to spin up additional companies over time, each with its own unique impact on the technology landscape. This role offers the opportunity to be a part of multiple ventures, each poised for significant growth and success.

Role Overview

We are seeking a proactive and highly organized Executive Assistant to the CEO with aspirations to grow into a Chief of Staff role. This position goes beyond traditional administrative duties; it involves strategic planning, project management, leveraging AI for productivity, and cross-functional collaboration. You will work closely with our CEO to manage and scale our rapidly growing companies, playing a crucial role in driving strategic initiatives and optimizing operations. The ideal candidate must have experience with high-growth SaaS companies, specifically in scaling businesses through stages from 0 to 1, 1 to 10, and 10 to 100, and a strong aptitude for leveraging AI to significantly enhance productivity.

Key Responsibilities

Strategic Support

• Project Coordination: Assist the CEO in planning and executing key strategic projects, coordinating with internal and external parties ensuring alignment with company objectives and timely delivery.
• Scaling Expertise: Apply your experience in scaling SaaS companies through critical growth stages (0 to 1, 1 to 10, 10 to 100) to support business expansion and operational optimization.
• AI Integration: Leverage AI tools and technologies to enhance productivity and efficiency, aiming to 5x output in various processes.
• Research and Analysis: Conduct research on industry trends, market opportunities, and competitive landscape to support strategic decision-making.

Operational Efficiency

• Process Improvement: Identify and implement systems and processes that enhance operational efficiency and scalability across the organization.
• Metrics Tracking: Help establish and monitor key performance indicators (KPIs) to track the success of various initiatives.
• Technology Utilization: Stay at the forefront of AI advancements to continuously improve workflows and reduce manual tasks.

Administrative Excellence

• Calendar Management: Help manage the CEO's schedule, prioritizing internal meeting, and outreach for external meetings, and ensuring attendees' readiness to align with strategic goals.
• Communication Liaison: Serve as the primary point of contact between the CEO and internal/external stakeholders, ensuring clear and timely communication.
• Document Preparation: Use AI to prepare, review, and edit correspondence, presentations, and reports for accuracy and completeness.

Team Collaboration

• Cross-Functional Coordination: Facilitate communication between departments to ensure cohesive execution of company strategies.
• Talent Management: Assist in coordinating certain pre-onboarding and onboarding processes for key new hires, promoting a smooth integration into the team.
• Cultural Stewardship: Uphold and promote the company's culture and values, fostering a positive and collaborative work environment.

Professional Growth

• Development Plan: Work towards acquiring the skills and experience necessary to transition into a Chief of Staff role.
• AI Proficiency: Demonstrate a high degree of interest and aptitude in leveraging AI to enhance productivity and operational excellence.
• Continuous Learning: Stay updated on industry best practices, emerging technologies, and leadership strategies.

Requirements

Qualifications: Why Join Use?

Education: Bachelor's degree in Business Administration, Management, or a related fields or equivalant experience.

Experience:

• Must have experience with high-growth SaaS companies, particularly in scaling through stages from 0 to 1, 1 to 10, or 10 to 100.
• Minimum of 5 years supporting C-level executives in dynamic, fast-paced environments.

Skills:

• Demonstrated aptitude and experience in leveraging AI tools to enhance productivity.
• Strong organizational and multitasking abilities.
• Excellent verbal and written communication skills.
• Proficiency with Microsoft PowerPoint and collaboration tools like Jira and Salesforce.
• Analytical mindset with the ability to interpret data and provide insights.

Attributes:

• Proactive and self-motivated with a strategic mindset.
• Passionate about technology, innovation, and staying on the leading edge of AI advancements.
• High level of discretion and professionalism.
• Ability to work independently and handle multiple priorities.

Why Join Us?

• Strategic Partnership: Collaborate closely with the CEO, directly influencing the growth and success of multiple innovative companies.
• Career Advancement: Opportunity to evolve into a Chief of Staff role, taking on greater responsibilities and strategic initiatives.
• Impactful Work: Engage in projects that have a tangible impact on the future of AI-driven sales and SaaS platforms.
• AI-Driven Environment: Be part of a team that leverages cutting-edge AI technologies to significantly enhance productivity and operational efficiency.
• Professional Development: Access to continuous learning opportunities in a fast-paced, dynamic environment.
• Diverse Experience: Gain broad exposure to the tech industry and startup operations across multiple ventures.
• Collaborative Culture: Join a team that values innovation, excellence, and teamwork.
  
  

Benefits

• Health Insurance
• Company-paid accredited professional certifications that are relevant to your position
• Fully Remote work Opportunity

About Expedite Commerce

At Expedite Commerce, we believe that people achieve their best when technology enables them to build relationships and explore new ideas. So we build systems that free you up to focus on your customers and drive innovations. We have a great commerce platform that changes the way you do business!

See more about us at expeditecommerce.com. You can also read about us on https://www.g2.com/products/expedite-commerce/reviews, and on Salesforce Appexchange/ExpediteCommerce