Administrative Assistant I

Responsibilities

• Provide high-level administrative support to the executive team, including managing calendars, scheduling meetings, and arranging travel itineraries.
• Prepare and organize documents, reports, and presentations for executive meetings.
• Act as a liaison between executives and internal/external stakeholders.
• Maintain confidentiality and handle sensitive information with discretion.
• Assist with project management tasks as needed, ensuring timely follow-up and completion.
• Perform general office duties such as filing, data entry, and maintaining office supplies.

Requirements

• Proven experience as an executive administrative assistant or similar role.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational skills with the ability to prioritize tasks effectively.
• Excellent verbal and written communication...

Stage 3 Separation is a dynamic and innovative company dedicated to providing efficient and environmentally friendly solids control solutions.  We are seeking a highly organized and proactive Administrative Assistant to join our team and ensure our office operations run smoothly.

Position Overview: Our Administrative Assistant will be responsible for overseeing the day-to-day administrative duties of our headquarters office, including ordering supplies and lunches, and greeting visitors.  The ideal candidate will have exceptional organizational skills, a friendly customer services attitude and a proactive approach to everything relating to administration. This position will work Monday through Friday - 8:30am - 5:00pm and will report to the Executive VP of Administration.

Essential Functions:

• Oversee and coordinate office activities and operations to ensure efficiency and...

Administration File Manager, Internal MRP Administrative Assistant

Review files, identify updates needed, request updates and update TPA.  

Tasks will be assigned and hours will be tracked and submitted to manager for approval.

Requirements

Apply for further details on requirements for this position with Apple Roofing, previous experience with a similar role required.

Administration File Manager, Internal MRP Administrative Assistant

Review files, identify updates needed, request updates and update TPA.  

Tasks will be assigned and hours will be tracked and submitted to manager for approval.

Benefits

1099 Contract Agreement, hours to be submitted and reviewed

Hourly contract pay position

The Administrative Assistant will provide operational and administrative support to the Chief Executive Officer (CEO), and Executives on various programs and projects, and manage calendars. This role requires operating with strategic thinking, exceptional communication, and the distinct ability to drive projects forward through detailed organization and proactivity.

Successful performance in this role requires a self-managed and detail-oriented person and organizational skills, including the ability to interact and communicate successfully with people of all organizational levels, maintaining professionalism and confidentiality and exercising good judgment.

Tiburcio Vasquez Health Center is a non-profit community health center that is dedicated to promoting the health and well-being of our community by providing accessible, high quality care by integrating primary care, dental care, WIC support, mental health counseling, community health education and...

MHA is seeking an organized, innovative administrative professional to ensure the smooth operation of quality services. A successful candidate will have proven administrative experience with a background in human services, case management, basic data entry and analysis, and electronic health records.  A qualified candidate will be highly organized with a passion for strengthening systems and working alongside a highly productive team. Efficiency and the ability to work with others is paramount.  This part time 25-hour position is a great opportunity for someone looking to give back to their community through the use of the professional administrative skills.

Hours: (9a-2p, 25 hours per week)

Position’s Essential Functions

·         Creation of forms and worksheets

·         Maintain medical records in physical and...

prosource.it is a global IT Managed Service provider working with Medium to Enterprise level, global clients and looking for an Administrative / Personal Assistant who is interested in joining a global, enterprise level team who are delivering technical solutions to our internal business partners to drive processes and meet business requirements.

We understand that we need exceptional talent to accomplish our mission - therefore we place great emphasis on the people component of IT, and we strive constantly to attract, develop, and retain the best people. We cultivate an ethos and environment within which our people are focused, nurtured, and continually challenged to develop and improve their competencies in a fun and rewarding culture. 

OVERVIEW:

We are looking to hire a skilled Administrative / Personal Assistant to join an...

This position can work remote from anywhere in the USA

SUMMARY

Provide day to day administrative support for Service Delivery functions and Team Members in addition to overall corporate tasks, as needed.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following.

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• Managing and processing data entry of incoming relocation Authorizations from clients, with attention to detail.

• Maintaining data integrity, completion of required data and clear communication with Bristol’s clients and internal teams.

• Answering incoming calls and route appropriately to the correct person; be the voice of Bristol for all customers, clients, partners and employees.

• Tracking and documenting real estate transactions as needed

• Conducting audits of data and general reporting and distribution responsibilities for Operational...

At City Wide Facility Solutions, we’re always looking for A-level talent. Imagine an organization where people wake up every morning inspired to grow, be excellent and make an impact. Our passionately engaged A-Team works collaboratively in a fast-paced culture that emphasizes a dedication to serving others with excellence in all we do. Here you will find a high-energy work environment that balances high expectations with coaching, group support, and fun!

City Wide is looking for an Accounting & Administrative Assistant who will be responsible for accurately maintaining financial records related to accounts payable and general accounting while supporting our Operations team with vendor management.  You will ensure efficient invoice processing, timely payments and accurate recording of financial transactions while keeping detailed and organized records of customers and vendors. The ideal...

About Sunnyside Nursing Post-Acute Care

Centrally located in Torrance, California, Sunnyside Nursing and Post-Acute Care provides sub-acute nursing care, rehabilitation services, skilled nursing, and long-term care. Our compassionate staff offers individualized care plans for each resident to ensure personalized care is provided to all our patients with a goal to return home.

Our team of qualified professionals provides compassionate care by:

• Maintaining high medical integrity
• Fostering a team spirit among staff
• Creating friendly, beautiful surroundings for our residents and their visitors

We understand the importance of creating a comfortable and nurturing atmosphere, whether residents stay for short-term treatment or long-term care.

Assistant Administrator reports to Executive Director and provides support in daily and overall operation of the skilled nursing facility; steps in...

Stanbridge University is a vibrant academic community composed of California's most brilliant thinkers, gifted leaders, and creative problem solvers. At Stanbridge, we are more than just a job - we are committed to each other and to our students, working together to achieve great things. As a Scheduling Coordinator, you will play a crucial role in supporting the smooth administrative operations of our higher education institution. You will be responsible for coordinating schedules and ensuring the efficient use of time and resources. Join our team and help us make a positive impact on the lives of our students.

Essential Functions:

• Coordinate and manage schedules for faculty, staff, and students.
• Schedule and monitor classrooms, labs, and meeting spaces to maximize usage.
• Collaborate with academic departments to determine scheduling needs.
• Resolve scheduling conflicts and adjust as necessary.
• Maintain accurate...

Administrative Assistant (Full Time)

Location: Tallahassee, FL (in-office)

Schedule: Monday - Thursday 9:00am - 5:00pm; Friday 9:00am – 4:00pm

Compensation: $36,000 - $40,000 annual salary plus benefits package (see below for details)

Summary of Qualifications:

• High school degree or equivalent
• 2+ years of professional administrative experience OR Bachelor’s degree in a relevant field
• 1+ years of professional experience with the Microsoft Office suite of products
• Ability to commute to our Tallahassee office Monday - Friday

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About Us: FUBA Workers’ Comp is a Tallahassee-based managing general agent for workers’ compensation insurance. Since 1989, we’ve been providing exemplary customer service and industry expertise to thousands of small businesses in Florida. Our family-friendly...

Greetings from Computech Corporation!

Title: Administrative Assistant

Location: Coral Springs, FL

Qualifications / Requirements:

•       2+ years’ experience Administrative Support

•       Detailed knowledge and experience in Microsoft Outlook, Word, Power Point, Excel

•       Knowledge of SAP software preferred.

•       Ability to become proficient in multiple IT applications

•       Experience in prioritizing work and multi-tasking - Strong sense of urgency

•       Outstanding organizational and follow-up skills — Discretion with sensitive information

•       Excellent written and verbal communication...

The Tsui Group is seeking a qualified and experienced candidate to join our aviation team as a BIM Administrative Assistant I in Los Angeles County with the following duties:

Key Responsibilities:

• Opening and evaluating 3D models in either Revit, Civil 3D, Navisworks and ACC
• Administration of Autodesk BIM360 Design environment
• Administration of ACC project environment
• Maintain digital library of BIM models on ACC or another platform 
• Implement new BIM tools, select innovative solutions for automating repetitive tasks or introduce new plug-ins for existing programs 
• Ensure BIM models remain up to date throughout the course of a project 
• Verify that exported data from the BIM is accurate and complete 
• Participate in meetings with project teams to ensure everyone understands how to adhere to the BIM process 
• Review...

Hybrid - 2-3x a week in Mason Office

Work hours: 8:30AM – 4:30PM ( Flexible)

Start: immediately

GENERAL FUNCTION:

Fix excel membership files, Group Portal client setup and email transition letters. This includes a significant level of interaction with our external customers. Other responsibilities include routine and advanced administrative support as well as project/process management. This position is expected to be a team player who acts as a role model for other staff by demonstrating high-level performance, taking a leadership role and maintain the utmost professional demeanor and highest level of confidentiality and trust.

SUMMARY OF KEY ROLE(S) AND ESSENTIAL JOB FUNCTIONS:

• Provide support to the Client Service Team to create client presentations, industry events/conferences, etc.
• This will include the coordination of client...

Almstead Tree and Shrub Care is a second-generation, family-owned arboriculture firm that has been offering environmentally conscious services the NY, NJ, and CT tri-state area since 1964. We are a TCIA accredited company that values our employee’s professional aspirations, career development, safety and quality of life.

We are looking for passionate professionals who want to enhance their career! We offer generous compensation, year-round work, paid time off, health and retirement benefits, inclusive company culture and so much more! If you are ready to enjoy going to work every day, come grow with us!

We are looking for a bright, organized individual to provide sales support, customer relationship management, administrative and scheduling support. Join a team of highly dedicated professionals who are focused on providing quality, customized services to our clients!

Requirements

• Customer service: heavy phone work including...

Care With a Scare This October as a Part Time Administrative Assistant  with AdvisaCare!🎃

About AdvisaCare:

We are AdvisaCare, and we’re more than a Medicare Certified Home Health and Hospice Agency. We are a group of people who invest daily in our patients and their care. We accomplish this by having a blend of integrated services designed to maximize the health, happiness, and independence. We strive to learn and grow from our clients and to provide a caring, passionate, and proven healthcare.

We are "GROWING" fast and our top-flight care team needs your help! As an Administrative Assistant & On Call Scheduling Coordinator your work will have a real - world impact with a unique opportunity to make a difference each and every day. If you believe each patient is as unique as the care they need – strive to offer the right care customized to...

Almstead Tree and Shrub Care is a second-generation, family-owned arboriculture firm that has been offering environmentally conscious services in the NY, NJ, and CT tri-state area since 1964. We offer generous compensation, year-round work, paid time off, health and retirement benefits, inclusive company culture and so much more!

We are seeking a results-oriented, detail-driven Administrative Assistant to join our headquarters team. The ideal candidate will be responsible for ensuring the accurate and timely processing of receivables, payment application, and account reconciliation.

• Prepare itemized statements, bills, or invoices and record amounts due for services rendered.
• Process incoming payments, including checks, electronic transfers, and credit card transactions.
• Apply payments to customer accounts timely and accurately.
• Create deposit slips and reconcile accounts on a daily basis.
• Work closely with Sales and...

John Deere-1 year contract role. W2

This is an onsite position in Moline, IL - candidates looking for remote work should not be submitted to this requisition.

Your Responsibilities:

• Directly support 4 Global Supply Management and Logistics Directors

• Act as a support resource for all employees in the Global Supply Management and Logistics organization.

• Perform a full range of administrative support duties including but not limited to scheduling meetings, coordinating travel arrangements, and maintaining appointment calendars on behalf of managers.

• Gather, create, and maintain sensitive and/or confidential information.

• Update and maintain databases.

• Support project work as needed.

• Ability to work onsite in Moline, IL.

Requirements

What Skills You Need:

• 3 or more years of demonstrated experience...

Greetings from Computech Corporation!

Title: Administrative Assistant

Location: Coral Springs, FL

Qualifications / Requirements:

•       2+ years’ experience Administrative Support

•       Detailed knowledge and experience in Microsoft Outlook, Word, Power Point, Excel

•       Knowledge of SAP software preferred.

•       Ability to become proficient in multiple IT applications

•       Experience in prioritizing work and multi-tasking - Strong sense of urgency

•       Outstanding organizational and follow-up skills — Discretion with sensitive information

•       Excellent written and verbal communication...

The Tsui Group is seeking a qualified and experienced candidate to join our aviation team as an Administrative Assistant I in Los Angeles County with the following duties:

Key Responsibilities:

• In accordance with established procedures, perform a variety of routine and non-routine administrative, clerical, and data collection tasks for supervisor
• Maintain executive appointment schedule by planning and scheduling meetings, conferences, teleconferences.
• Perform various administrative, clerical, data collection, data entry, and report writing tasks
• Receive direction from immediate supervisor in completing non-routine assignments
• Scan, fax and bind documents, reports, and proposals as required
• May develop new reports or revise existing reports, as directed. Such reports may be in spreadsheet or graphical formats, or narrative-style word processing
• Distribute reports as...

The Law Offices of Samer Habbas & Associates, PC is looking for a detail-oriented Administrative Assistant to join our team. The ideal candidate will be responsible for providing administrative and clerical support to the Director of Operations to help ensure the efficient operation of the firm.

Key Responsibilities:

• Order office supplies and maintain supply inventory for all locations.
• Help create and maintain a protocol and procedures manual for office operations.
• Perform general office duties such as data entry and digital file organization.
• Light recruitment duties such as scheduling interviews and conducting phone screens.
• Manage schedules, appointments and meetings for senior leaders.
• Assist with travel arrangements.
• Provide coverage for reception desk, if needed.
• Coordinate repairs to office equipment.

Requirements

• Bachelor’s...

InProduction is the leading provider of temporary seating, staging, structures, and scenic production for the U.S. live events industry. The Company is a valuable partner to event organizers throughout the entire venue transformation process, with core services including design and fabrication, delivery and installation, on-site execution, and tear down. These services span a variety of end verticals including golf, motorsports, music festivals, other sports & entertainment, and corporate events. InProduction maintains a total commitment to excellence for an exceptional outcome at every event.

The Company is backed by ZMC. ZMC is a leading private equity firm comprised of experienced investors and executives who invest in, and manage, a diverse group of media and communications enterprises. Founded in 2001, ZMC’s investment philosophy centers on operational value creation driven by targeted investment themes, deep sector expertise, and strong partnerships with industry...

InProduction is the leading provider of temporary seating, staging, structures, and scenic production for the U.S. live events industry. The Company is a valuable partner to event organizers throughout the entire venue transformation process, with core services including design and fabrication, delivery and installation, on-site execution, and tear down. These services span a variety of end verticals including golf, motorsports, music festivals, other sports & entertainment, and corporate events. InProduction maintains a total commitment to excellence for an exceptional outcome at every event.

The Company is backed by ZMC. ZMC is a leading private equity firm comprised of experienced investors and executives who invest in, and manage, a diverse group of media and communications enterprises. Founded in 2001, ZMC’s investment philosophy centers on operational value creation driven by targeted investment themes, deep sector expertise, and strong partnerships with industry...

InProduction is the leading provider of temporary seating, staging, structures, and scenic production for the U.S. live events industry. The Company is a valuable partner to event organizers throughout the entire venue transformation process, with core services including design and fabrication, delivery and installation, on-site execution, and tear down. These services span a variety of end verticals including golf, motorsports, music festivals, other sports & entertainment, and corporate events. InProduction maintains a total commitment to excellence for an exceptional outcome at every event.

The Company is backed by ZMC. ZMC is a leading private equity firm comprised of experienced investors and executives who invest in, and manage, a diverse group of media and communications enterprises. Founded in 2001, ZMC’s investment philosophy centers on operational value creation driven by targeted investment themes, deep sector expertise, and strong partnerships with industry...

InProduction is the leading provider of temporary seating, staging, structures, and scenic production for the U.S. live events industry. The Company is a valuable partner to event organizers throughout the entire venue transformation process, with core services including design and fabrication, delivery and installation, on-site execution, and tear down. These services span a variety of end verticals including golf, motorsports, music festivals, other sports & entertainment, and corporate events. InProduction maintains a total commitment to excellence for an exceptional outcome at every event.

The Company is backed by ZMC. ZMC is a leading private equity firm comprised of experienced investors and executives who invest in, and manage, a diverse group of media and communications enterprises. Founded in 2001, ZMC’s investment philosophy centers on operational value creation driven by targeted investment themes, deep sector expertise, and strong partnerships with industry...

We are seeking an Administrative Assistant who will perform complex administrative functions across multiple levels of management including external business partners. The successful Administrative Assistant will be confident, extremely detail-oriented and organized. They will manage procurement of good and services including computer equipment, office supplies, reference materials, and vendor relationships.

**This is a contract role through June 30, 20234 with possibility of extension. Must be located in the greater Seattle area and willing to work onsite**

Responsibilities:

• Calendar support and management
• Coordinate travel arrangements
• Process business expenses
• Prepare expense reports
• Coordinates Meetings and Events
• Processing vendors (onboarding/offboarding)
• Purchase orders and invoices
• Organizing team meetings and morale events
...

Join our Family as a Weekend On- Call Scheduler this fall! 🍂

About AdvisaCare:

We are AdvisaCare, and we’re more than a Medicare Certified Home Health and Hospice Agency. We are a group of people who invest daily in our patients and their care. We accomplish this by having a blend of integrated services designed to maximize the health, happiness, and independence. We strive to learn and grow from our clients and to provide a caring, passionate, and proven healthcare.

We are "GROWING" fast and our top-flight care team needs your help! As an Administrative Assistant & On Call Scheduling Coordinator your work will have a real - world impact with a unique opportunity to make a difference each and every day. If you believe each patient is as unique as the care they need – strive to offer the right care customized to everyone all while honoring...

About Baird & Warner

Over the last decade, Baird & Warner was named a Chicago Tribune Top Workplace eight times in a row. But we didn’t get there by accident — behind every great company is a culture created by the professionals who work there. Throughout our rich history, one thing has remained true: we believe that when you give people the support they need, amazing things can happen. That’s why at Baird & Warner we empower you to be independent, to grow in your career, to do the right thing by your colleagues and your community, and to have a true work/life balance. We truly care about making our team feel part of something bigger by sharing a single purpose — making it easier for homebuyers and sellers to realize their real estate dreams.

Job Summary

1. Leading, training, performance accountability and ensuring proper staffing levels of any and all sales support team.
2. Developing and delivering...

Who We Are

At Amare Global, we are on a mission to lead the global mental wellness revolution. We believe in transforming lives by inspiring individuals to love and believe in themselves, promoting extraordinary living, and making meaningful differences in others' lives. Our team is committed to providing impactful mental wellness solutions through innovative products and a supportive culture.

Job Summary

We are seeking a highly organized and detail-oriented Office and Legal Administrative Support professional to join our team. The ideal candidate will possess strong administrative skills, a keen understanding of legal procedures, and the ability to handle a variety of tasks with efficiency, confidentiality and professionalism. This role is crucial in ensuring the smooth operation of our office and supporting our legal team.

Duties & Responsibilities

• Provide comprehensive...