Administrative Assistant

The Administrative Assistant in International Programs and Off Campus Study is a part-time position that provides administrative support to the Dean and staff of International Programs. This position also serves as the first point of contact for prospective students, parents, and study abroad offices at sending institutions.

This is a part-time, benefit eligible, hourly position with a hiring range of $20.57-$25.72 per hour. Typical hours per week for this position is 19.

Core Responsibilities:

• Provides support to the Dean including scheduling and handling confidential communications; also provides administrative support to the International Programs staff.
• Performs a number of critical tasks (i.e. incoming application management, compiling billing and transcript information for sending schools, launching/tracking evaluations) in support of enrolling students in study abroad/off-campus programs.
• Monitors International Programs inbox daily, responding and forwarding, as necessary.
• Hires, trains, and supervises student Office Assistant(s).
• Plans and executes summer Schools Abroad directors’ conference logistics.
• Coordinates annual special events.
• Provides financial administrative support through processing vendor invoices; depositing application fees and other miscellaneous revenue; budget tracking.
• Support general office operations, including answering the main phone line, managing mail, ordering supplies, overseeing maintenance of equipment, and ensuring general office tidiness and organization.

Requirements

• Bachelor’s degree required.

• 1-3 years’ experience working in an office environment, preferably in higher education, using a variety of computer applications, including Microsoft Office, Google Drive products, and student application and student record software.
• The job requires a commitment to diversity and inclusivity, strong oral and written communication skills, and the ability to handle sensitive information with discretion. Candidates must be organized, proactive, and capable of prioritizing tasks, making decisions, and working independently in a fast-paced environment. Effective teamwork, adaptability to supervision, and clear, concise writing skills are also essential.

Physical Demands and Working Conditions:

• Occasional evening and weekend work for special events.
• Work is performed in an office environment and requires the ability to operate standard office equipment and keyboards.
  

Other:

Offer is contingent upon successful completion of a criminal background check.

Middlebury College is an equal-opportunity employer where diversity, equity, and inclusion are core values. To this end, the College recruits talented and diverse faculty, staff, and students from across the United States and around the world. Middlebury College encourages applications from women, people of color, people with disabilities, and members of other protected classes and historically underrepresented communities. The College also invites applications from individuals who demonstrate an ongoing commitment to advancing diversity, equity, and inclusion in the workplace.

Benefits

As an employee of Middlebury College, you will enjoy being part of a vibrant supportive community. Middlebury Colleges offers its employees excellent compensation and competitive health, dental, life, disability, generous retirement matching, and vision benefits, Middlebury offers a generous time-away program - up to 34 days per year during the first two years of service, increasing as the term of service lengthens. Middlebury employees are eligible for robust educational assistance programs as well as free or reduced rates for cultural events and use of sporting facilities (including the College's golf course and Nordic and alpine ski area). The result is a very high quality-of-life in a gorgeous setting. Middlebury Colleges offers its employees excellent compensation and other perks of employment including:

• MiddCard Privileges: access to athletic facilities, discounts at the College store, library privileges, and discounts at cultural and sporting events. In addition, the card allows door access to certain campus buildings. Spouses or domestic partners of benefits-eligible employees are eligible to receive a Spouse/Partner card with the same privileges as the employee card (except door access).
• Discounts on season passes at Middlebury College Snow Bowl, the Ralph Myhre Golf Course and the Rikert Ski Touring Center.
• Access to our Partner Inclusion Program that provides comprehensive support services to the spouses and partners of Middlebury employees.
• A full listing of our benefit offerings can be found on our website by following this web link: https://www.middlebury.edu/office/human-resources/...
• Or click see some of the other fun perks of working at Middlebury, whether in Vermont or Monterey!