Financial Administrative Assistant

Founded at Stanford University, Walaris develops autonomous AI-based solutions focused on enhancing situational awareness. Our AirScout software platform uses artificial intelligence, sensor fusion, and edge computing to detect threats in the air, at sea, or on the ground. Our cutting-edge technology is used by commercial, government, and military users to protect human lives and critical infrastructure.

At our headquarters in Peachtree Corners, we are looking for a Financial Administrative Assistant starting in January of 2025. This will be a full- or part-time position, 30-40 hours per week. In this role, the employee will perform a variety of financial and administrative tasks requiring independent judgment and resourcefulness:

Responsibilities

• Ensure effective and standardized processing of commercial tasks within the organization and communicate relevant information to the accounting and controlling teams.
• Assist with monitoring daily cashflow and streamline receipt approval processes, ensuring all information required by accounting is included.
• Manage travel documentation and facilitate travel expense reimbursements.
• Track and collect incoming invoices; conduct formal checks of all invoices to ensure compliance with legal requirements, including verification of cost center allocation.
• Support order processing: preparing offers, creating invoices, and tracking incoming payments, as well as maintaining order status in CRM.
• Record inventory and verify its completeness and accuracy; prepare quarterly reports for the accounting team regarding inventory status.
• Conduct research, gather data, and compile relevant information for reports, summaries, and responses to management and controlling inquiries.
• Assist with general business functions such as the management of software licenses and office-related responsibilities, such as janitorial services and office supplies.
• Provide recommendations for improving operations and standardizing commercial processes.

Requirements

Job Requirements:

• Excellent office and administrative skills with at least 3 years of relevant professional experience.
• Finance background with a general knowledge of accounting principles and practices.
• Proficiency with Microsoft Office Suite and ability to learn new software packages.
• Excellent organizational and planning abilities, as well as problem-solving skills.
• Experience in development and implementation of commercial processes preferred.
• High degree of initiative, as well as detail-oriented and reliable working style.
• Strong communication and interpersonal skills.
• Excellent written and spoken English language skills.
• Experience working with QuickBooks, ERP systems, and/or inventory management systems preferred.

Export Control Requirements:

• To conform to U.S. Government export regulations, including the International Traffic in Arms Regulations (ITAR) you must be a U.S. citizen, lawful permanent resident of the U.S., protected individual as defined by 8 U.S.C. 1324b(a)(3), or eligible to obtain the required authorizations from the U.S. Department of State.

Benefits

Walaris is a rapidly growing company building complex software systems for defense, national security, government, and critical infrastructure customers worldwide. We offer:

• Competitive starting salary
• Unlimited PTO
• Health benefits usable for medical, dental, and vision insurance
• 401K
• Hybrid-friendly work environment
• Paid parental leave