Administrative Assistant I

LB Taxes, LB Taxes, is seeking an Administrative Assistant who can join our team.

 LB Taxes & Consulting Group is an expert in all areas of tax preparation, tax planning, and consulting services.

OVERVIEW AND ESSENTIAL JOB FUNCTION

• Conducts thorough and accurate review of applicable paperwork.
• Responsible for overall document organization including scanning and storage.
• Perform clerical duties, including answering phone calls, responding to emails, and maintaining files and documents along with greeting clients.
• Provide support to the Tax Department team as needed, including assisting with the tax process.
• Prepare ad hoc reports and complete special projects as needed.
• Manage calendars and schedule appointments and meetings.
• Works well independently with limited supervision.
• Uses strategic thinking to complete multiple...

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. This position will work closely with our Office Manager, machinists and engineers.

Full Time: 40 Hours per week. This is an in-person position only. Hours Monday through Friday 8:00 – 4:30.

The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel, QuickBooks and other office equipment. Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.

Responsibilities

• Answer and direct phone calls
• Carries out administrative duties such as filing, copying, scanning etc.
• Exhibits polite and professional communications via phone and e-mail with customers.
• Supports and assists engineering team by performing tasks to include but not limited to quoting, incoming orders, job entry and...

The Administrative Assistant provides key support to the Bethel Senior Leader over Advancement, Capital Projects, Human Resources, Kitchen, and Commerce. Reporting directly to the Chief of Staff, the Assistant ensures seamless communication and workflow in support of the Senior Leader's responsibilities. This role demands a proactive and adaptable approach to efficiently manage various administrative tasks, streamline communication, and maintain the Senior Leader's daily operations. Responsibilities include managing projects, scheduling, and addressing diverse needs, from basic errands to complex tasks. The ideal candidate is hardworking, organized, and capable of coordinating multiple projects simultaneously. Additionally, the Assistant may undertake additional projects as requested by the Senior Leader or Chief of Staff.

Salary Range : $35,360.00 - $43,680.00 per...

• Performs varied administrative and support tasks required for executive management.

• Responsibilities may include screening calls; managing calendars; making travel, meetings and event arrangements; conducting research; preparing reports and data; customer relations; special projects.

• Requires strong computer and Internet research skills, project coordination experience, and the ability to work well with all levels of management and staff, outside clients and vendors. Sensitivity to confidential matters may be required.

Requirements

Advanced experience with general office software programs and standard office equipment.

• Create a collaborative environment as a liaison between Agents and Departments within the organization, including Accounting, Marketing, Human Resources, etc.
• Accurately prepare and copy board packages as instructed by Agents.
• Provide administrative support to Agents, which includes generating letters, copying, faxing, assisting with mailings, etc.
• Assist Agents with uploading photos for their listings, running credit reports, and responding to general client inquiries.
• Run daily listings search for Agents and email to all daily, by 9:00am.
• Order/track business cards and name plates for all Agents.
• Coordinate and track all advertising loans between Agents and Marketing.
• Process mail, and create the mailing tracker to be sent to Marketing
• Proof read all deliverables, communications, etc.
• Ensure consistency and standards are met on all work products.
• Maintains the Agent mailbox...

• Create a collaborative environment as a liaison between Agents and Departments within the organization, including Accounting, Marketing, Human Resources, etc.
• Accurately prepare and copy board packages as instructed by Agents.
• Provide administrative support to Agents, which includes generating letters, copying, faxing, assisting with mailings, etc.
• Assist Agents with uploading photos for their listings, running credit reports, and responding to general client inquiries.
• Run daily listings search for Agents and email to all daily, by 9:00am.
• Order/track business cards and name plates for all Agents.
• Coordinate and track all advertising loans between Agents and Marketing.
• Process mail, and create the mailing tracker to be sent to Marketing
• Proof read all deliverables, communications, etc.
• Ensure consistency and standards are met on all work products.
• Maintains the Agent mailbox...

We are looking for an Front Desk Administrative Assistant for our growing outpatient mental health facility. It is a full time position (40 hours a weeks. Benefits include PTO, health and dental and a 401K). The position is for the night shift, which is flexible with the office closing at 8:00pm. No weekends or holidays! We promote from within and provide growth. The practice is located in Phoenixville, PA.

Duties include:
- Providing word processing, general clerical and receptionist support to the Administrative Office.
- Greet and interact with clients appropriately, demonstrating a welcoming attitude, through phone or direct contact.
- Answer phones and route messages promptly and appropriately.
- Schedule, reschedule, and cancel appointments using electronic medical records system.
- Reconcile cash and credit card copayments daily.
- Process mail, faxes and maintain confidentiality and follow HIPAA requirements.
- Interact with...

We are currently seeking an individual with excellent administrative/organizational skills who can thrive in a fast-paced environment for a full-time role working as part of our Operations team.

Whether you come in as a newbie or we train you from the ground up, Operations team members are exceptional at assisting multiple client accounts with day-to-day activities like internal training, hit tracking, report building, incoming/outgoing shipment logistics, and other miscellaneous agency support tasks.

Responsibilities

• Work out of Downtown Miami offices approximately once per week.
• Assist in the preparation of regularly scheduled reports for several client accounts across the agency.
• Update and maintain office policies and procedures.
• Order office supplies and research new deals and suppliers.
• Coordinate incoming/outgoing shipments.
• Submit and reconcile expense reports.
• Provide...

As an Administrative Assistant at Firetrol Protection Systems, you will work under the direction of the General Manager and Office Manager, performing various administrative functions to support the department's operations. Your responsibilities will include:

• Answering phones and providing exceptional customer service to both technicians and customers
• Reviewing vendor A/P invoices for accuracy, coding, and approvals, and entering them into the payables module
• Scanning invoices and emailing them to the corporate office for payment
• Resolving A/P issues and addressing reconciliation errors and omissions
• Working with Microsoft Excel, Word, Great Plains software, and Service Trade
• Assisting with maintaining inventory and performing other duties as assigned

Requirements

• High School diploma or equivalent
• Previous accounting experience preferred
• Excellent organizational...

This is a part-time position, estimated at 20-25 hours per week, with the potential for full-time work for the right candidate.

Are you passionate about merging creativity with strategic business development? If so, Project Support Services (PSS) is looking for you! Based in sunny Corona, CA, PSS is a dynamic project management firm specializing in the construction industry. As we continue to grow, we're on the hunt for a skilled Sales and Marketing Assistant to join our energetic team. You’ll play a pivotal role in maintaining smooth office operations and supporting the team in various capacities. Your dedication to organization, communication, and problem-solving will contribute to the overall success of the company. Join us in contributing your unique strengths to our collective success!

Position Overview:

• Location: Corona, CA (Part-time on-site, potential for full-time)
• ...

Vector Atomic is building quantum devices for applications including GPS-free navigation and timing, geophysical exploration, and telecommunications. We are focused on delivering near-term products that take advantage of the exquisite properties of quantum systems. Our devices are designed with the form, fit, function, and cost for the real world.

We are seeking an Administrative Assistant to join our growing Operations Team, This position will primarily provide assistance to the Operations Department with conference and meeting set-ups and catering orders, as well as reception coverage, stocking, organization and clean-up of kitchens, supply rooms, conference rooms. This role will report to the Senior Executive Assistant.

Our rapidly growing team of 50 plus brings an innovative but practical approach to developing quantum devices. If you'd like to work on transformational technologies in a dynamic, team-oriented environment, come join our...

At Grapevine MSP, we have the vision to partner with businesses to help them make sound technological decisions by promoting efficiency, security, and innovation. Our team takes pride in its hard work and dedication; we are excited to support the community and existing customers. We are the Central Valley's largest managed service IT firm, based in Bakersfield, CA. Starting in 2009, owner and CEO Joe Gregory started the company in the middle of a recession with the vision to partner with small businesses to provide innovative technology solutions. Our team at Grapevine MSP has grown exponentially; we serve small to enterprise businesses throughout the Central Valley. Services include proactive IT support, infrastructure management, strategic IT consulting services, phone system solutions, 24×7 help desk services, staff augmentation, managed cloud services, cybersecurity, and more. We attribute much of our success to our fantastic team. We are looking for new members passionate...

Global Dimensions LLC is seeking a highly organized and professional Executive Administrative Assistant to provide comprehensive administrative support to the Command Digital and Artificial Intelligence Office (CDAO) of USSOCOM (United States Special Operations Command). The successful candidate will play a pivotal role in ensuring the efficient operation of the CDAO office, managing communication flows, coordinating schedules, and managing confidential information with the utmost discretion. This is an exceptional opportunity for a detail-oriented individual to contribute to the success of a dynamic and critical command within the United States military.

The Executive Administrative Assistant supports SOCS-CDAO primarily focused on coordinating, tracking and handling the day-to-day management and administration of the CDAO office. Supports the CDAO office on all matters relative to the coordination, integration and synchronization of staff actions, events, and activities....