Administrative Assistant (3060)

Navarro Research and Engineering is recruiting for an Administrative Assistant in Richland, WA.

Navarro Research & Engineering is an award-winning federal contractor dedicated to partnering with clients to advance clean energy and deliver effective solutions for complex challenges in the nuclear and environmental fields. Joining Navarro means being a part of an exceptional team committed to quality and safety while also looking for innovative strategies to create value for the client’s success. Headquartered in Oak Ridge, Tennessee, Navarro has active programs in place across the nation for DOE/NNSA, NASA, and the Department of Defense.

This position will support Navarro-ATL. Navarro-ATL is located in Richland, WA, and operates, manages, and maintains the 222-S Laboratory Complex for the Department of Energy. The Navarro-ATL members are Navarro Research and Engineering, Inc. (Oak Ridge, TN), and Advanced Technologies and Laboratories International (Gaithersburg, MD).

Performs a variety of routine to complex secretarial and administrative functions in accordance with company and departmental policies and procedures in support of management and staff in Operations to include, but not limited to: collects, analyzes, and compiles data and information from various sources; tracks and monitors data, and maintains hardcopy/electronic files; composes, prepares, and types a variety of correspondence, memos, reports and other materials; creates and/or updates spreadsheets. Responds to inquiries from internal and external contacts regarding general business operations and policies and/or procedures. Maintains professional, effective communication and works cooperatively with management and staff to ensure smooth and effective operations. Maintains sensitivity of confidential business or personal information.

Responsibilities:

Under general supervision, perform a variety of complex secretarial and administrative functions in support of management and staff:

• Act as the point of contact by receiving, screening, and providing assistance to 222-S Laboratory visitors and project personnel; provide a safety briefing of hazards and points of contact when necessary.
• Control visitor process and logbook.
• Work with the SOM as the 222-S Complex Key Custodian; provide keys, Omni & Proxy access, documentation, assessments, and KOLTS database updates.
• Provide administrative support to site/department programs and groups, ensuring proper tracking, posting, completion, timeliness of responses, and electronic maintenance, including but not limited to: Operator Aids, Standing Orders, Conduct of Operations Matrix, Employee Accident Prevention Council, Voluntary Protection Program, and Overtime Administration for Craft.
• Provide information and handle issues that may require sensitivity and the use of sound judgment.
• Assist with causal analysis and root cause analysis, as needed. Assist with Action Tracking administrative support.
• Establish and maintain department and/or project files (i.e., training program files, materials, tracking of qualification card completion, required training and attendance).
• Perform various administrative support functions; program compliance, planning and scheduling, developing training/vacation calendars, and other functions for the Facility Operations Department.
• Support managers with tracking completion of employee requirements such as Employee Job Task Analysis (EJTA) forms, timesheets, required training, etc.
• Refer matters to appropriate staff and/or management for further resolution and follow up as appropriate.
• Act as an accountability aid and/or an ICP Scribe for emergency preparedness.
• Act as Records liaison, and maintain and update documents; proofing, scanning, filing, and sending to the Records department.
• Compile data and prepare weekly resource availability reports to different departments.
• Review daily report packets, obtain corrections, and send to records.
• Maintain Vehicle Utilization program; keep Monthly Logs, schedule maintenance, verify vehicles stay fueled, plan vehicle washing, and manage key distribution to staff.

Requirements

Minimum Qualifications:

• High school diploma and 8 years of relevant work experience, or an equivalent combination of education, training, and experience.
• Proficient in Microsoft Office Suite and Adobe Acrobat.

Due to the nature of the government contract requirements and/or clearances requirements, US citizenship is required.

Navarro is an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, gender, age, sexual orientation, gender identity, status as a protected veteran, or status as a qualified individual with a disability.

EEO Employer/Vet/Disabled

Annual Salary Range (based on full-time 40 hours per week)

Grade 6: $52,150 - $65,750

In accordance with the Navarro Research and Engineering, Inc (Navarro) salary determination process, Navarro takes into consideration the level of assigned job duties and responsibilities and the candidate’s education, training, and/or experience relative to internal peers and the external labor market. A candidate's salary history will not be used in compensation decisions.

Benefits

Benefits include medical, dental, and vision insurance; short- and long-term disability insurance; pension benefits*; 401(k) retirement savings plan with employer match; life and accidental death and dismemberment (AD&D) insurance; vacation/sick/holiday pay*.

*Based on eligibility rules