Administrative Assistant

Come be a part of the vibrant Fred Astaire Dance Studios® team as we grow our Arizona and Nevada Regional HQ!

We are seeking a dedicated individual who thrives on focusing on specifics, ensuring accuracy, correctness, and thorough completion of tasks. The ideal candidate is a perfectionist who needs to have all the information before proceeding, follows processes meticulously, and works with precision. In this role, you'll support our events department, focusing on maintaining high-quality customer communication, utilizing your strong administrative skills, and delivering consistent, top-level customer service. If you are thorough, accurate, and driven to meet deadlines while maintaining exceptional attention to detail, we encourage you to apply.

Excited to apply? We’d love to learn more about you! Please take a moment to complete a brief two-question survey that will help us understand your work preferences and communication style. Remember to have your resume handy to attach at the end.

The survey is available in several languages, so feel free to choose your preferred language as you begin. To ensure the best results, please allocate around 15 focused minutes to complete it on a computer.

Start your journey here: https://go.cultureindex.com/p/uqQZWH0bk8kF

IMPORTANT: Please note that applicants who do not finish the survey and attach their resumes will not be considered for any positions.

Key Responsibilities:

On-site Events Duties:

• Be present at events to offer on-site support, assist with registrations, and ensure everything runs smoothly.
• Help with both setup and teardown, which includes arranging registration desks, venue decorations, logistics, and chair covers.
• Oversee the registration process, facilitate check-ins, and resolve any issues alongside the events team.
• Engage in physical tasks such as lifting boxes (up to 50 lbs.) and setting up event materials and decorations.
• Maintain an inventory of office supplies and materials needed for event production.
• Provide hands-on support for the CEO and Events Coordinator, including handling errands and pickups.

Administrative Duties:

• Organize and manage files, storage solutions, and oversee shredding tasks.
• Help prepare for seminars and update templates in Asana.
• Dispatch reminder emails for upcoming events and registrations.
• Generate AMP notifications to keep everyone informed about event deadlines.
• Provide support for the Annual Awards gala, including calculations and gathering photos.
• Procure medals, trophies, and other awards.
• Maintain the master seating chart while overseeing table assignments.
• Prepare and print vouchers for prize money, scholarships, and ticket labels.
• Collaborate with the Marketing team to disseminate ADSS information.
• Create detailed Event Page Information sheets for dedicated events.

Who We Are:

Fred Astaire Dance Studios® isn't just an international franchise; we're a global family committed to enhancing lives through the art of dance since 1947. With more than 250 locations around the world, we proudly lead the way in ballroom dance instruction, honoring the legacy of Mr. Fred Astaire by striving for excellence in every movement. Our studios are celebrated for their inviting community, filled with warmth, kindness, and a nurturing environment that transforms newcomers into passionate dance enthusiasts for life.

Requirements

Essential Skills & Qualifications:

• Experience as an Administrative Assistant supporting multiple managers
• Proficient in Microsoft Office, particularly Excel; quick to master new technologies
• Ability to stand for extended periods of up to 8 hours and lift items weighing up to 50 lbs
• Open to working flexible hours, including evenings and weekends
• Exceptional multi-tasking skills and adaptability in a dynamic environment
• Outstanding verbal and written communication skills for effective interactions with vendors and clients

Desired Qualifications:

• Relevant college coursework or a degree in Event Management, Business Administration, or a related field
• Experience in event coordination or the hospitality industry
• Familiarity with tools such as Microsoft Teams, Excel, and Asana for project management purposes

Benefits

• Company Equipment Provided
• A hybrid work setting
• Paid Time Off (Vacation, Sick (AZ only) & Holiday)
• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401 k with match)
• Group & Voluntary Life AD&D Insurance
• Short Term & Long-Term Disability (Voluntary)
• Flexible Spending Account