IT Administrator in California

The Momentus Capital branded family of organizations - which includes Capital Impact Partners, CDC Small Business Finance, and Ventures Lending Technologies - is transforming how capital and investments flow into communities to provide people access to the capital and opportunities they deserve. We are working to reinvent traditional financial systems that have failed to address systemic issues of inequality, economic empowerment, and the widening racial wealth gap by offering a continuum of financial, knowledge, and social capital to help local leaders build inclusive and equitable communities and create generational wealth. This includes a comprehensive package of loan products, impact investment opportunities, training, and business advising programs, and technology services that advance locally-led solutions. Our suite of products and services, experience, and scope will foster equitable job creation, wealth building, and economic...

Location: Los Angeles

Salary: $90,000/yr

Organization Overview

Founded in 2004, Brilliant Corners provides innovative housing and housing-related services to those transitioning from or at risk of homelessness or institutionalization. We develop, own, and manage multi-family supportive housing and licensed residential care homes. Additionally, we implement a broad array of scattered-site, one-on-one supportive housing, and clinical case management programs through partnerships with developmental services, homeless services, veteran services, and health care sectors. 

In short, we do good work.

We have offices statewide...

PRIMARY FUNCTION: Provides regular clerical and administrative support to the Chief Executive Office (CEO), Vice President of Advancement, or other administrative staff as necessary. Prepares correspondence, reports, electronic and hard files. Maintains donor database, schedule, calendar and office supplies. Set up and prepares meetings. Answers inquiries regarding donations or organization information.

RESPONSIBILITIES:

• Perform regular administrative duties, prepare correspondence and reports, as request by supervisor.
• Compose draft letters following established formats and proofread all materials for accuracy.
• Answer telephones in English/Spanish to provide general information, refer callers to other staff, or take messages as necessary.
• Maintain electronic and physical copy filing system; ensuring accuracy and easy accessibility.
• Monitor office supplies; order inventory as...

OPPO U.S. Research Center is looking for a responsible and reliable Bilingual Mandarin Administrative Assistant to ensure the efficient and smooth day-to-day operation of our office. This person will be responsible to perform a variety of administrative and clerical tasks.

Looking for a person of good character that chooses to do the right thing. Someone with a positive attitude to endure difficult challenges and customers. Seeking process improvements to enhance user experience. Teachable and willingness to learn new things. Able to be very detailed, but has a long term vision and big picture thinking.

Previous Executive Assistant or Administrative Assistant experience highly preferred.

Requirements

Duties and Responsibilities:

• Provide support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities.

• Perform receptionist duties:...

We're currently looking for an Administrator for a Design Sudio in Irvine, CA that will support operational and transactional performance under the direction by operation manager as it is listed below:

• Support and tracks GDC’s budget spending to implement budget controls.
• Assist financial reports and report to Operation Manager and Head of GDC.
• Support tracking all the project budgets together into a consolidated GDC’s budget and review all funding requests.
• Share information for funding requests to others in the organization.
• Administers all incoming invoices, obtains management approval and processes for payment.
• Support resolving any budget issues regarding open purchase orders, committed and actual funds.
• Perform operational and transactional support in creating and tracking budget detail reports for GDC department budgets.
• Data Entry in various system for purchase purposes such as...

Quadric.io is seeking a highly organized and efficient Office Manager & General Administrator to join our team. In this role, you will be responsible for managing the day-to-day operations of our office, as well as providing general administrative support to the team. The Office Manager & General Administrator will play a key role in creating a positive and productive work environment for our employees.

Responsibilities:

• Manage office supplies and equipment, including ordering and restocking as needed
• Coordinate and schedule meetings and appointments
• Assist with travel arrangements and accommodations
• Manage and maintain office calendars and schedules
• Handle incoming and outgoing mail, including shipping and receiving packages
• Coordinate with building management for office facilities and maintenance
• Assist with onboarding and offboarding processes for new and departing...

IHDLab is seeking a highly organized and detail-oriented Administrative Coordinator to join our team. As an Administrative Coordinator, you will play a crucial role in ensuring the smooth and efficient operation of our office. You will be responsible for coordinating administrative tasks, managing schedules, and providing support to various departments within the organization.

Responsibilities

• Coordinate and manage administrative tasks, including scheduling appointments, managing calendars, and maintaining office supplies
• Assist with the preparation and distribution of internal communications, reports, and presentations
• Handle incoming calls and emails, providing assistance or redirecting inquiries as necessary
• Manage and maintain records and databases, ensuring accuracy and confidentiality
• Coordinate travel arrangements and accommodations for staff members
• Assist with organizing and coordinating meetings and...

Discover a career of innovation and impact at ARServices, Limited (ARServices). With decades of excellence in tackling complex challenges in defense, security, and national intelligence, we're leading the way forward. Join our dynamic team of experts, where Agility, Reliability, and Success are not just values but a way of life. As a graduated 8(a) company and Small Disadvantaged Business headquartered in Falls Church, VA, with a national presence, ARServices offers an exciting opportunity to shape the future while advancing your career. Join us and be part of something extraordinary.

ARServices is seeking a Program Manager (NAVWAR Pacific Administrative Support Services) to work in the San Diego, CA area.

An IDIQ Program Manager for an upcoming and potential effort located in San Diego, CA. We are seeking an IDIQ Program Manager who can lead a team providing administrative support services while also managing multiple task...

Primary responsibilities include administrative support for the Edward Dean Museum as needed.  Administrative support may include:  records maintenance, reports, bookkeeping, accounting, etc. 

For this position you will be required to work three days a week on site at the Edward Dean Museum; Thursday, Friday, and Saturday from 8:45-5:15 with a half hour lunch.

Essential Duties/Responsibilities: 

An individual must be able to perform each essential duty and responsibility satisfactorily. 

• Assist and provide administrative services such as attending meetings, coordinating preparation of administrative materials and procedures, and coordinating training
• Maintain records, files and calendars
• ·Prepare correspondence and reports such as monthly statistics
• Collect and organize data for grants and projects, as required
...

We are looking for a detail-oriented and organized Administrative Assistant to provide administrative support to our team. The ideal candidate will be proficient in handling various tasks, ranging from general office duties to assisting with specific projects. This role requires strong communication skills, the ability to multitask effectively, and a proactive approach to problem-solving. 

Responsibilities: 

• Scanning and Filing: Manage digital and physical filing systems, ensuring documents are organized and easily accessible. 
• Calendar Management: Schedule appointments, meetings, and events; coordinate travel arrangements as needed. 
• Email and Task Monitoring: Monitor and respond to emails, prioritize tasks, and ensure timely follow-up. 
• Meeting Support: Assist with meeting preparations, including setting up conference calls, arranging catering, and taking meeting minutes. 
• Document Creation:...

San Diego International Airport is built upon the vision that every team member has a stake in bringing our “Good Feelings, Nonstop” brand to life for every passenger and fellow employee. Here at the Airport Authority, we love San Diego as much as we love flying, and we see our airport as an extension of the always friendly and sunny city we call home. If you are looking for a team that values each other, does great work, and most importantly, has a lot of fun along the way, we invite you to apply today.

The Ground Transportation department is looking for an Administrative Assistant II to join their dynamic team. The ideal candidate will provide a range of administrative support to the Ground Transportation department and will be detail-oriented and a self-driven individual.

Essential Functions:

1. Completes activities to deliver customer services to team members, customers, public and third-party partners; engages service providers on commercial...

Essential Duties and Responsibilities

• Provide excellent customer service, communication, decision making and support to all employees at all levels
• Conducting detailed expense report transaction and record reviews, effectively document findings, and assist in identifying and following up on remediation activities to address such findings, including escalating compliance issues for management review
• Serve as a...

Job Description: 

Are you ready to embark on an exhilarating journey into the world of payroll processing? Join our team and become a champion of accuracy and integrity in ensuring every employee receives fair and timely compensation. As a Payroll Processing Specialist, you will be at the forefront of safeguarding payroll precision, adhering to legal requirements and company policies while mastering deadlines with finesse. 

Responsibilities: 

- Precision Guardianship:  Ensure accurate and timely payroll processing, meticulously adhering to legal requirements and company policies to guarantee fair compensation for all employees. 

- Excel Wizardry: Utilize your expertise to audit and input time data from various sources, including OTL and spreadsheets, making data entry an engaging and efficient process. 

- Data Flow Mastery:...

The Program Administrator will be a lead role in the administrative department of the center. This role will support center operations and the team to ensure families receive the best introduction in the center and customer service experience daily. The Program Administrator is a committed and passionate community advocate with a dedication to children ages 0-5 and their families. A friendly, warm approach is essential in creating a welcoming environment.

****Hiring Bonus $400 after 30 days****

Benefits:

• Pay rate: $19 - $21 an hour based on experience
• Full Time 40 hours - Monday through Friday 8am-4:30pm (some weekend and evenings may be required but only occasionally and with notice)
• Agency and Federal Holiday pay
• Employee assistance program, dental, vision, wellness program, life insurance, pet insurance, flexible spending account, commuter benefits, 403b, and Gympass.
...

kglobal is looking for a SharePoint User Administrator interested in playing an integral role to help our customers tell an impactful and cohesive story.

This person will work on an award-winning team with a US Federal Government agency based in Coronado, CA.

A successful candidate is creative, fast on their feet, and self-driven.

Candidates must also have an active SECRET security clearance and previous experience in developing SharePoint for the federal government.

Requirements

Duties include:

• Receive, curate, and manage content from ships and commands in the Pacific Fleet and publish it to individual sites and libraries
• Provide strategic and tactical execution for all SharePoint needs
• Provide upkeep and maintenance on an existing Content Management System and SharePoint site collection
• Support new and custom Section 508 compliant websites, document libraries, workflows, lists,...

For 55 years, Action Day Schools have proven to be steadfast leaders in the Bay Area’s childcare and education industry. We pride ourselves on providing each child with quality care rooted in dedication and enthusiasm for their individual growth and development. We recognize the essential foundation of any school is its staff. To accommodate our thriving centers, we are seeking an Administrative Specialist to join our growing team!

The position of Executive Administrative Support will be based out of the Action Day Schools Corporate office in San Jose, working directly for the President of the company and her senior staff. The ideal candidate is a proactive individual to takes initiative and has excellent judgment while balancing multiple priorities. The Administrative Specialist should have the ability to work independently on projects from conception to completion, work with poise under pressure, and handle a wide variety of...

Role

Reporting to the Division Manager, the Administrative Assistant is responsible for duties surrounding efficient operation of the office as well as supporting the projects team on clerical and administrative duties to ensure the effective delivery of projects. The Administrative Assistant performs reception, clerical and administrative duties and may also correspond with stakeholders internal and external to the organization and process data that further supports the initiation, execution, and closing of project cost and schedule tracking. The Administrative Assistant is also responsible for providing support for other employees in the office.

Responsibilities

• Greet and welcome all clients and visitors

• Coordinate and obtain pertinent information of office visitors and inform appropriate personnel
• Assist with daily office maintenance (order office, kitchen, janitorial and shop...

administrative asst for vocal coach

Needs to be professional

Schedule clients, word press, Dropbox

Part time but needs to be available on and off through the day.

needs to be able to send professional emails , correspond with managers, clients , other assistants.

Keep tract of new clients and make phone calls back assigning them to other associate teachers.

Make sure studio is taken care of or stocked with supplies

Must be able to help with some travel, booking car service , keeping tract of flight miles.

Communicative and very personable with clients and their teams and help with tasks booking public speaking events and more…

Requirements

Word press, organized, professional that can schedule clients, email groups and coordinate new clients. organize some travel. Social media skills

Encodia is a rapidly growing platform company that is developing a new generation of protein analysis tools based on single-molecule protein sequencing. Our goal is to make protein sequencing easy and ubiquitous by using a novel reverse-translation technology that turns peptide sequences into DNA. The DNA can be read by a DNA sequencer, providing a path to breakthrough proteomics research at a scale that is not practical or cost-effective using current technologies.

We are seeking a skilled Linux System Administrator to optimize and maintain our Linux cluster infrastructure, ensuring its reliability, security, and performance. This position will maintain, upgrade, and provide support for Encodia’s back-end systems and data analysis pipelines.

Requirements

Your Responsibilities

• Manage and optimize Linux cluster infrastructure, ensuring reliability and security, while promptly resolving system issues.
• Install, configure,...

An on-demand, autonomous ride-hailing company is hiring an experienced Business Intelligence Administrator to manage and maintain company data stack tools.

In this role, you will be responsible for various duties that will include user management, data modeling/ETL, building pipelines, system configuration, security and providing support to the users.

The ideal candidate has 5+ years of experience working with business intelligence tools. Specifically, you have experience working with Looker and Databricks.

As a Business Intelligence Administrator, you'll:

• Perform system configuration and maintenance that includes upgrades and patching.
• Build scalable and maintainable data pipelines and ETL’s.
• Perform data source integration and model development using LookML.
• Monitor and manage the following:
• Scaling and performance
• User access/license 
• Databricks...

The Capital Projects Financial Analyst plays a crucial role in ensuring accurate financial records, managing project budgets, and providing essential financial insights to support the Capital Projects team at Bethel. They will be responsible for keeping track of financial records within numerous projects taking place at Bethel Church that pertain to expansion. Within the position, the Capital Projects Financial Analyst will be  a liaison between the Capital Projects Team and Finance Department within Bethel Church and will directly report to the Capital Projects Overseer as well as his Chief of Staff. This role offers flexible work locations, allowing remote work, with a requirement for up to four hours per week onsite.

Financial Analysis and Planning:

• Conduct comprehensive financial cost analyses for recurring growth expenses.
• Develop and manage construction budget projections.
• Utilize financial modeling techniques to optimize...

Job Summary:
We are seeking a highly organized and detail-oriented Project Administrator to join our team. The Project Administrator will be responsible for providing administrative support to ensure the smooth operation of projects. This role requires excellent organizational skills, attention to detail, and the ability to multitask effectively.

Duties:
- Assist in the coordination and management of project activities
- Prepare and distribute project-related documents, reports, and correspondence
- Maintain project files and documentation
- Schedule meetings and appointments, and coordinate project-related events
- Monitor project timelines and deadlines
- Communicate with team members and stakeholders to ensure project progress
- Provide administrative support to project managers as needed
- Perform general clerical duties such as filing, typing, and data entry

Requirements

Skills:
- Previous experience in a...

The Executive and Administrative Assistant at Umoja plays a crucial role in supporting executive leadership by serving as the primary liaison between executives, employees, clients, and external partners, with a specific focus on our collaboration with the statewide Community College Chancellor’s Office (CCCCO). This role revolves around providing comprehensive support to the Executive Director/CEO, managing administrative tasks, coordinating schedules, and facilitating effective communication between management and staff. The ideal candidate should possess experience in diverse communities, as Umoja's college programs cater to a wide-ranging student population.

Key skills and characteristics for the EAA role are high-level leadership and project management experience, able to take initiative, resourcefulness, attention to detail, troubleshooting and problem solving, quick execution, and time management. The EAA should have strong business acumen and possess high standards....

This position is responsible for managing the company’s operations to provide an optimally functioning and efficient office environment in which the departments can effectively execute programs. This individual manages administrative and financial systems including, accounting, human resources, information technology (IT), and physical infrastructure for the Downtown Sacramento Partnership. This also includes management of employees and contractors engaged in accounting, administration, HR, and IT functions. Reports to the Deputy Director.

Duties include, but are not limited to:

Administrative Management:

• Manage the organization’s administrative processes – including HR, payroll, hiring, and benefits functions – with an eye to continuously develop and improve systems.
• Manage the organization’s physical assets and any associated leases, physical infrastructure, and systems maintenance (phone system,...

About Born in June Creative 

Born In June is a Latinx-founded, LA-based-  forward-thinking creative and communications consultancy committed to fostering transformation. Our focus lies at the crossroads of innovation and impact, collaborating with like-minded causes and clients dedicated to driving progress. We specialize in developing strategic amplification plans and crafting visually compelling content that goes beyond traditional limits. This ensures that our messages resonate powerfully and inspire change. Born in June, Creative seeks a highly organized Administrative Assistant passionate about digital media and social justice to join our small, highly collaborative team. In this role, you will support the CEO, our clients, and business operations. 

About the Role:

You will be responsible for various administrative tasks, including scheduling meetings with internal and external audiences, invoicing and expense reimbursements, and...

LB Taxes, LB Taxes, is seeking an Administrative Assistant who can join our team.

 LB Taxes & Consulting Group is an expert in all areas of tax preparation, tax planning, and consulting services.

OVERVIEW AND ESSENTIAL JOB FUNCTION

• Conducts thorough and accurate review of applicable paperwork.
• Responsible for overall document organization including scanning and storage.
• Perform clerical duties, including answering phone calls, responding to emails, and maintaining files and documents along with greeting clients.
• Provide support to the Tax Department team as needed, including assisting with the tax process.
• Prepare ad hoc reports and complete special projects as needed.
• Manage calendars and schedule appointments and meetings.
• Works well independently with limited supervision.
• Uses strategic thinking to complete multiple...

The Administrative Assistant provides key support to the Bethel Senior Leader over Advancement, Capital Projects, Human Resources, Kitchen, and Commerce. Reporting directly to the Chief of Staff, the Assistant ensures seamless communication and workflow in support of the Senior Leader's responsibilities. This role demands a proactive and adaptable approach to efficiently manage various administrative tasks, streamline communication, and maintain the Senior Leader's daily operations. Responsibilities include managing projects, scheduling, and addressing diverse needs, from basic errands to complex tasks. The ideal candidate is hardworking, organized, and capable of coordinating multiple projects simultaneously. Additionally, the Assistant may undertake additional projects as requested by the Senior Leader or Chief of Staff.

Salary Range : $35,360.00 - $43,680.00 per...