Administrative officer

O'Hara Consulting Group, Inc. is searching for an organized and energetic Office Administrator / Front Desk to be the face of our office in the USA. This role is integral to the smooth operation of our business and involves handling various administrative tasks while providing excellent customer service. As the first point of contact, you will greet visitors, answer phone calls, manage correspondence, and ensure that all office operations run efficiently. Your responsibilities will also include coordinating schedules, managing office supplies, and assisting team members with various administrative duties. The ideal candidate will be a motivated self-starter with strong communication skills, capable of multitasking in a fast-paced environment. If you are looking for a rewarding role where you can contribute to a positive work environment while enhancing your administrative skillset, we invite you to apply and join O'Hara Consulting Group, Inc.

Responsibilities

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LendingOne is a direct private lender for real estate professionals headquartered in Boca Raton, FL with additional offices in North Carolina & New York.  LendingOne made the Inc. 500 list of the fastest-growing private companies in America in 2019. Along with being rated one of the Top Workplaces in 2024 - for the third consecutive year - by Sun Sentinel!

We specialize in providing business-purpose mortgage loans for non-owner-occupied investment properties. We offer fix/flip bridge loans and long-term rental financing. Not a broker nor a bank, but a fully funded lending partner that can close consistently. LendingOne and its affiliates have extensive real estate experience and have provided over $5 Billion in real estate capital.

We are not your typical corporate environment. We are a group of entrepreneurial self-starters, working together to redefine the private lending world, one investment at a time. We focus on providing excellent client...

Bank of America Financial Center is looking for a highly organized and proactive Executive Administrative Assistant / Office Secretary to join our remote team. In this role, you will provide comprehensive administrative support to executives and assist with the smooth operation of daily activities. You will be responsible for managing schedules, organizing meetings, and handling correspondence. Your keen attention to detail and ability to multitask will be essential in ensuring that executive operations run efficiently and effectively.

Responsibilities

• Manage executive calendars, schedule appointments, and coordinate meetings, ensuring all necessary materials are prepared in advance.
• Draft, review, and edit correspondence, reports, and presentations, maintaining a high standard of professionalism.
• Assist in the organization and execution of special projects and company events as needed.
• Respond to inquiries and communicate with...

Founded in 1956, the Jacuzzi® Brand has grown to become the modern-day Jacuzzi Group, the premier manufacturer of functional products for the home and outdoor space found in more than 60 countries. Jacuzzi Bath Remodel is the fastest growing business unit of Jacuzzi Group with 8 successful locations launched nationwide in under 2 years. Jacuzzi Bath Remodel combines our premium materials, knowledgeable sales team, experienced in-house certified installers and over 60 years of proven excellence to deliver the highest standard of customer satisfaction.

Due to a recent promotion, we are looking for a motivated Business Administration Manager, with a great personality, to manage the day to day operations of our office.

Key responsibilities of a Business Administration Manager:

• Business Administration Manager will supervise all office operations such as; Payment Reconciliation, Accounts Receivables, Customer communication...

NorthStar Regional is looking for a detail-oriented and organized Administrative Officer to join our team. In this pivotal role, you will provide essential administrative support to ensure the smooth operation of our organization. The Administrative Officer will be responsible for managing office procedures, coordinating schedules, handling communications, and providing basic financial and clerical support. An integral part of our team, you will contribute to the efficiency of our programs by streamlining processes and supporting staff in various administrative tasks. Your organizational skills and proactive approach will be key in maintaining a positive work environment and ensuring that all administrative functions are carried out effectively. If you are a motivated individual with a strong work ethic and a passion for supporting community services, we invite you to apply and make a meaningful impact at NorthStar Regional.

Responsibilities

• Manage office...

Midwest Healthcare Services, is currently recruiting qualified office personnel to join an award winning team of professional. We are a growing health care company that is looking for an outgoing, reliable office assistant to join a winning team. If you are interested in joining a team of professionals that are dedicated to providing outstanding services and improving the lives of our clients then Midwest Healthcare Services is the company for you. We offer you an opportunity to use your office and customer service skills in a nurturing environment with competitive pay. A rewarding career waits for you if you are dependable, friendly and able to multi task.

Requirements

Office Assistant

Home Health Experience
Great customer service skills 
Basic computer skills 
Professional phone skills
Ability to multi task
Positive personality

Must maintain high ethical standards and integrity, as well as be...

Heetwaveproperties, a leader in the commercial real estate industry, is seeking a dedicated and organized Office Administrator to join our dynamic team. This role is pivotal in ensuring that our office runs smoothly and efficiently, providing crucial support to all departments within the organization. The ideal candidate will possess a proactive attitude, exceptional organizational skills, and the ability to multi-task in a fast-paced environment. As an Office Administrator, you will be responsible for managing office operations, facilitating communication between departments, and ensuring that our team has the resources they need to succeed in their roles. Your contributions will directly impact the productivity and effectiveness of our office, helping to maintain an environment that fosters collaboration and innovation. This position offers a unique opportunity to be part of a dedicated team in a growing company that values excellence and professional development. If you are...

Net Communications is seeking a detail-oriented and highly organized Medical Secretary / Office Administrator to join our team in a remote capacity. In this essential role, you will be the backbone of our administrative operations, supporting healthcare professionals and ensuring efficient office functionality. Your responsibilities will include managing patient records, scheduling appointments, coordinating communications, and performing various clerical tasks. The ideal candidate will have a strong understanding of medical terminology, excellent communication skills, and a commitment to maintaining the highest standards of confidentiality and professionalism. If you are proactive and thrive in a dynamic environment, we invite you to apply.

Responsibilities

• Manage patient records and ensure accurate and timely documentation.
• Schedule and coordinate patient appointments and follow-up communications.
• Assist in processing patient insurance...

The Service-Office Administrator position is part of a team based in Salina, Kansas that strives to stand out in the drilling industry by providing top service both for sales and repair throughout the environmental, geotechnical, and water well industries. The successful candidate will begin learning our systems and technology aiming to grow in knowledge, capability and responsibility in this position by leveraging personal strengths and abilities. This individual will be involved in a wide range of service activities including customer interaction, data entry, data analysis, and reporting. This position will strive to support our vision while working to be an asset to internal and external customers. Individuals who have a high degree of integrity and humility with a strong desire to serve  others are encouraged to apply. 

Responsibilities 

• Support the service team with planning and implementing team objectives 
• Collaborate with...

HealingUS Centers is currently seeking a highly organized and detail-oriented Office Administrator to join our team. As an Office Administrator, you will play a crucial role in ensuring the smooth operation of our office and providing support to our staff and clients.

Your responsibilities will include:

• Managing office operations, including maintaining supplies, coordinating appointments, and managing incoming and outgoing mail
• Assisting with administrative tasks such as data entry, filing, and document preparation
• Book, coordinate, and prepare rooms for consultations and meetings, and maintain calendars
• Answering phone calls and responding to inquiries in a professional and courteous manner
• Greeting and assisting clients and visitors
• Keep waiting areas and front offices clean and presentable
• Coordinating meetings and events
• Perform receptionist, clerical and administrative duties as...

Are you a detail-oriented administrative professional with experience in insurance billing and a passion for supporting mental health services? Join our team as an Administrative Assistant in a busy mental health practice, where your skills will make a meaningful impact.

Key Responsibilities:

• Process insurance claims, verifying coverage and managing denials.
• Accurately track and follow up on outstanding payments.
• Reconcile payments and ensure timely invoicing.
• Maintain patient accounts and manage billing records.
• Utilize specialized billing software for data entry and reporting.
• Collaborate with the front office team and practice owner to ensure smooth operations.
  
  
  
  

Requirements

Skills & Qualifications:

• Disciplined attention to detail is a must
• Previous experience in insurance billing and accounts receivable, preferably in a healthcare or...

Fly Ace Corporation is looking for a meticulous and efficient Data Entry Operator / Office Administrator to join our remote team in the United States. In this dual-role position, you will be responsible for accurate data entry, database management, and administrative support to ensure smooth office operations. Your expertise will help maintain essential records, assist in processing information, and improve organizational workflows. If you are detail-oriented, tech-savvy, and thrive in a remote work environment, this opportunity is perfect for you.

Key Responsibilities

• Enter, update, and maintain accurate data in company databases and spreadsheets.
• Assist in the coordination of office administrative tasks and support various teams.
• Perform regular data audits to ensure accuracy and compliance.
• Assist in generating reports and summaries as required by management.
• Manage and organize digital files and documents...

Green Bear Solutions is seeking a highly organized and efficient Office Administrator to join our growing team. In this role, you will be responsible for managing day-to-day administrative tasks and ensuring smooth office operations. The ideal candidate will have strong multitasking abilities, excellent communication skills, and a keen attention to detail.

Your primary responsibilities will include managing correspondence, maintaining files, and supporting various departments within the organization. You will be the first point of contact for clients and employees, ensuring a welcoming and professional office environment.

Responsibilities

• Manage daily office operations and ensure a clean, organized workspace
• Handle incoming and outgoing correspondence, including emails and phone calls
• Schedule appointments, meetings, and maintain calendars for team members
• Maintain filing systems and ensure accurate record-keeping
...

Stanbridge University is a vibrant academic community composed of California's most brilliant thinkers, gifted leaders, and creative problem solvers. At Stanbridge, we are more than just a job - we are committed to each other and to our students, working together to achieve great things. As a Scheduling Coordinator, you will play a crucial role in supporting the smooth administrative operations of our higher education institution. You will be responsible for coordinating schedules and ensuring the efficient use of time and resources. Join our team and help us make a positive impact on the lives of our students.

Essential Functions:

• Coordinate and manage schedules for faculty, staff, and students.
• Schedule and monitor classrooms, labs, and meeting spaces to maximize usage.
• Collaborate with academic departments to determine scheduling needs.
• Resolve scheduling conflicts and adjust as necessary.
• Maintain accurate...

Who We Are

At Amare Global, we are on a mission to lead the global mental wellness revolution. We believe in transforming lives by inspiring individuals to love and believe in themselves, promoting extraordinary living, and making meaningful differences in others' lives. Our team is committed to providing impactful mental wellness solutions through innovative products and a supportive culture.

Job Summary

We are seeking a highly organized and detail-oriented Office and Legal Administrative Support professional to join our team. The ideal candidate will possess strong administrative skills, a keen understanding of legal procedures, and the ability to handle a variety of tasks with efficiency, confidentiality and professionalism. This role is crucial in ensuring the smooth operation of our office and supporting our legal team.

Duties & Responsibilities

• Provide comprehensive...

Founded in 1956, the Jacuzzi® Brand has grown to become the modern-day Jacuzzi Group, the premier manufacturer of functional products for the home and outdoor space found in more than 60 countries. Jacuzzi Bath Remodel is the fastest growing business unit of Jacuzzi Group with 7 successful locations launched nationwide in under 2 years. Our BRAND NEW Miami, Florida location will make 8 total locations Nationwide. Jacuzzi Bath Remodel combines our premium materials, knowledgeable sales team, experienced in-house certified installers and over 60 years of proven excellence to deliver the highest standard of customer satisfaction.

We are looking for a motivated Business Administration Manager, with a great personality, to help build and manage the day to day operations of our office.

Key responsibilities of a Business Administration Manager:

• Business Administration Manager will supervise all office...

Job Description: Office Administrator (Construction)

We are seeking a skilled Office Administrator to join our construction company. The ideal candidate will have experience in administrative support, including answering phones, handling invoices, and conducting research on the cost of materials. You will assist with day-to-day office operations, maintain accurate records, and ensure effective communication between clients, vendors, and project teams.  

Key Responsibilities:

- Answer and direct phone calls in a professional manner. 

- Process and manage invoices, ensuring timely payments. 

- Research and compare prices for materials and supplies. 

- Maintain organized records and filing systems. 

- Provide general administrative support to the construction team. 

-Some Travel to Client Sites

Qualifications:

 - Previous experience in an...

Enjoy researching, organizing, and entering data? As the part-time office administrator on the marketing team, you’ll be generating and managing customer records as our company expands to serve more customers in more industries. Not only are you collaborating with the marketing and sales teams to keep information up-to-date, but your work means other departments across the company access accurate information. You also will be one of the first voices our customers calling in will hear – helping them connect with the team member who can best answer their question.  

A successful office admin possesses excellent attention to detail and organization, time management skills, the ability to multitask, a friendly attitude both in-person and over the phone, the ability to see things through customers’ eyes, and an appreciation of a manufacturing environment. 

Responsibilities   

• Research and enter qualified prospective customers into our...

We are Assembly, a leading global omnichannel media agency that merges data, talent, and technology to catalyze growth for the world's most esteemed brands. Our holistic approach weaves together compelling brand narratives with a comprehensive suite of global media capabilities, driving performance and fostering significant business expansion. Our initiatives are powered by STAGE, our proprietary operating system, and executed by a dedicated global team of over 2,300 professionals across 35 offices worldwide. Committed to purposeful action, we lead the way in social and environmental impact within the agency realm. As a proud member of Stagwell, the challenger network designed to revolutionize marketing, Assembly continues to set new standards of excellence.

ICYMI: Assembly was named Campaign US 2024 Media Agency of the Year, and our North America CEO, Valerie Davis, was recognized as Adweek’s Media All-Stars Executive of the Year. Our innovative work...

Join our Administration team, create & advance an efficient & sustainable office environment, strive for world-class customer services by ensuring day-to-day operations with strategic cost optimization and innovative solutions.

Our team is looking for an Office Administrator. The successful candidate will have the opportunity to work in a global environment. 

Admin services(70%) 

• Assist in the planning and logistic preparations of meetings and conferences (meeting room booking, flower ordering, etc.)
• Manage the office supplies such as stationeries and printings on demand
• Ensure the office area is neat and clean, especially the reception area and common space
• Support business with shipping, receiving goods
• Work with vendors to handle monthly office flowers and plant services
• Stock up snacks and drinks and order tea breaks for office events
• Perform other related duties as requested.
...

About Us: At Krugler Law, we are dedicated to providing exceptional legal services in the areas of estate planning and elder law. Our commitment to our clients is unmatched, and we pride ourselves on delivering high-quality work and exceptional customer service. We are currently seeking a dedicated and detail-oriented Legal Office Administrator to join our team and help us maintain our high standards of excellence.

Position Overview: The Legal Office Administrator will be responsible for overseeing the daily operations of our estate planning and elder law practice. This role requires a proactive individual with strong organizational skills, a commitment to exceptional customer service, and a dedication to producing quality work products. The ideal candidate will have experience in legal office administration and a passion for assisting clients in the sensitive areas of estate planning and elder law.

Key Responsibilities:

• Office Management: Oversee the daily...

THE ROLE:

As a vital part of our global business support team, you’ll provide administrative assistance across various regions. As the go-to person in the office, you’ll always be ready to help, no matter the question. Your commitment is to seek answers and support colleagues in achieving business objectives. 

Key Responsibilities

1. Document Production and Quality Assurance: 

o    Create, amend, and format reports, presentations, proposals, graphics materials, and other relevant business documents. 

o    Review documents for accuracy, completeness, and consistency. 

o    Ensure proper spelling, grammar, and formatting. 

1. Project and Administrative Assistance: 

o    Provide support for administrative...

Want a challenging, inclusive work culture that emphasizes personal development and recognition? Are you a motivated, goal-oriented professional looking to take an exciting and rewarding step towards greatness in your career? New Home Star may be the place for you!

Our company is looking for a New Home Sales Assistant with experience in sales, customer service, and/or real estate to add to our nationwide team. As a New Home Sales Assistant, you have the opportunity to participate in the building of the American Dream. New Home Star is the largest privately owned seller of new homes in America. You can join us in a role in assisting the sales team for a division in the capacity of staffing the model, administrative tasks, and marketing assistance. Your role in this process is crucial, as you will act as a resource to the sales team. This role is located in Lady Lake, FL with our builder partner, Sun Communities.

Why New Home Star?

At New Home...

Want a challenging, inclusive work culture that emphasizes personal development and recognition? Are you a motivated, goal-oriented professional looking to take an exciting and rewarding step towards greatness in your career? New Home Star may be the place for you!

Our company is looking for a New Home Sales Assistant with experience in sales, customer service, and/or real estate to add to our nationwide team. As a New Home Sales Assistant, you have the opportunity to participate in the building of the American Dream. New Home Star is the largest privately owned seller of new homes in America. You can join us in a role in assisting the sales team for a division in the capacity of staffing the model, administrative tasks, and marketing assistance. Your role in this process is crucial, as you will act as a resource to the sales team. This role is located in Lady Lake, FL with our builder partner, Sun Communities.

Why New Home Star?

At New Home...

Want a challenging, inclusive work culture that emphasizes personal development and recognition? Are you a motivated, goal-oriented professional looking to take an exciting and rewarding step towards greatness in your career? New Home Star may be the place for you!

Our company is looking for a New Home Sales Assistant with experience in sales, customer service, and/or real estate to add to our nationwide team. As a New Home Sales Assistant, you have the opportunity to participate in the building of the American Dream. New Home Star is the largest privately owned seller of new homes in America. You can join us in a role in assisting the sales team for a division in the capacity of staffing the model, administrative tasks, and marketing assistance. Your role in this process is crucial, as you will act as a resource to the sales team. This role is located in Lady Lake, FL with our builder partner, Sun Communities.

Why New Home Star?

At New Home...

LiveNjoy Residential, a dynamic and thriving real estate property management company, is seeking a detail oriented and well organized staff accountant and office administrator for our corporate office in Plano, TX. The ideal candidate will handle all accounting and financial management and reporting tasks, as well as administrative duties, while providing excellent customer service to residents, vendors, and customers. The candidate should also be capable of multitasking in a fast-paced environment.

Key Responsibilities

Financial & Accounting Tasks:

• Proficiency in accounting software (e.g., QuickBooks, Resman) and Microsoft Office Suite, particularly Excel.
• Strong understanding of GAAP (Generally Accepted Accounting Principles).
• Analytical and problem-solving skills to interpret financial data and provide insights.
• Ability to manage multiple priorities and meet deadlines.
...

Stanbridge University is a vibrant academic community composed of California's most brilliant thinkers, gifted leaders, and creative problem solvers. At Stanbridge, we are more than just a job - we are committed to each other and to our students, working together to achieve great things. As a Scheduling Coordinator, you will play a crucial role in supporting the smooth administrative operations of our higher education institution. You will be responsible for coordinating schedules and ensuring the efficient use of time and resources. Join our team and help us make a positive impact on the lives of our students.

Essential Functions:

• Coordinate and manage schedules for faculty, staff, and students.
• Schedule and monitor classrooms, labs, and meeting spaces to maximize usage.
• Collaborate with academic departments to determine scheduling needs.
• Resolve scheduling conflicts and adjust as necessary.
• Maintain accurate...

Clean Air Task Force (CATF) is a nonprofit organization working to safeguard against the worst impacts of climate change by catalyzing the rapid global development and deployment of low-carbon energy and other climate-protecting technologies. This is accomplished through research and analysis, public advocacy leadership, and partnership with the private sector. CATF is highly respected for its deep expertise and research on energy and industrial systems and potential strategies, technologies, and policies that can radically shrink their impact on the planet's atmosphere. Our team of experts and advocates (and global network of subject matter experts and civil society partners) put this research and knowledge into action by designing and enacting public policies that drive toward zero emissions. We also support policies and work directly with private industry to innovate in technology to make the path to zero emissions swift and affordable. CATF has offices in Boston, Washington...

Our mission at Oura is to empower every person to own their inner potential. Our award-winning products help our global community gain a deeper knowledge of their readiness, activity, and sleep quality by using their Oura Ring and its connected app. We've helped 2.5 million people understand and improve their health by providing daily insights and practical steps to inspire healthy lifestyles.

Empowering the world starts with living our values and empowering our team. As a quickly growing company focused on helping people live healthier and happier lives, we ensure that our team members have what they need to do their best work — both in and out of the office. 

We're on the lookout for a dynamic and highly organized Executive Assistant to join our vibrant team! This person will play an exciting, multifaceted role, providing crucial administrative support to our legal, supply chain and people team while spearheading special projects under the guidance of our...

The Executive Secretary will provide efficient and professional administrative support to the management team of the company. This is a key role in ensuring the smooth operation of the organization and supporting the accomplishment of its goals.

Responsibilities

• Manage and maintain executive schedules, including arranging meetings, appointments, and travel arrangements.
• Prepare and edit correspondence, reports, and presentations for internal and external stakeholders.
• Handle incoming and outgoing communications, including phone calls, emails, and mail.
• Coordinate and prepare materials for meetings, conferences, and other company events.
• Perform general office duties, such as filing, data entry, and record keeping.
• Handle confidential and sensitive information with utmost discretion and professionalism.
• Assist in project coordination and follow-up on action items.
...