Office Administrator (Part-Time)

LendingOne is a direct private lender for real estate professionals headquartered in Boca Raton, FL with additional offices in North Carolina & New York.  LendingOne made the Inc. 500 list of the fastest-growing private companies in America in 2019. Along with being rated one of the Top Workplaces in 2024 - for the third consecutive year - by Sun Sentinel!

We specialize in providing business-purpose mortgage loans for non-owner-occupied investment properties. We offer fix/flip bridge loans and long-term rental financing. Not a broker nor a bank, but a fully funded lending partner that can close consistently. LendingOne and its affiliates have extensive real estate experience and have provided over $5 Billion in real estate capital.

We are not your typical corporate environment. We are a group of entrepreneurial self-starters, working together to redefine the private lending world, one investment at a time. We focus on providing excellent client service, a professional approach, and true reliability.

At LendingOne, we view our people as the backbone of our success. We hire for character and ambition and believe in providing a platform to our employees that cultivates an environment of mutual trust, respect, and benefit. 

Position Overview:

We are looking for an organized and proactive Office Administrator to join our growing team! Reporting to the Director of Human Resources, this role plays a key part in creating an efficient and welcoming environment while supporting daily office operations and assisting with recruiting activities. The ideal candidate is detail-oriented, a strong communicator, and able to manage multiple responsibilities in a fast-paced setting.

This is a part-time employment opportunity working in our Headquarters located in Boca Raton, FL. The work schedule for this position is on-site Monday through Thursday from 9am - 3pm.

Requirements

Qualifications:

The following list is not all inclusive, as each employee is expected to be a team player and may be assigned other tasks as necessary. 

• Minimum of 2 years proven experience as an administrative assistant or office assistant
• Strong communication and customer service skills 
• Attention to detail and problem-solving skills
• Highly organized with the ability to multitask effectively 

Responsibilities:

Office Maintenance & Support:

• Ensure the office is well-maintained, manage inventory for office supplies and snacks, and coordinate with vendors for services like cleaning, maintenance, and coffee.
• Manage conference rooms and meeting calendars; coordinate and set up employee events such as appreciation lunches and team meetings.
• Greet visitors, handle meeting logistics, and ensure a positive experience for all guests.
• Arrange travel for employees and candidates visiting HQ and business travel.
• Coordinate, order, and set up monthly employee appreciation events (breakfasts & lunches). 

Employee & Candidate Support: 

• Support new hires by ensuring they have necessary equipment and workspace setup.
• Assist with scheduling interviews, preparing interview rooms, and providing candidates with a warm welcome.
• Maintain employee records, assist with routine reporting, and support other HR-related administrative tasks as needed.

Vendor & Facilities Coordination:

• Serve as the main point of contact for office vendors (e.g., plants, office equipment, and supplies), coordinating service needs and resolving any issues.
• Place work orders for facilities-related needs and monitor resolution to keep the office running smoothly.

Culture and Engagement:

• Help maintain a positive and inclusive workplace by embodying our values and fostering a welcoming environment.
• Coordinate employee anniversary and recognition gifts, organizing them in line with HR guidelines.

Benefits

WE OFFER:

• Competitive Work Perks & Package
• Training and career development with growth opportunities
• Casual work environment

LendingOne is an Equal Employment Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, or marital status.