Administrative Assistant I

Company Description

CTSI has been an employer of choice in the Lubbock area since 1985, and our Mission and Values say it all: exceptional quality, high integrity, close relationships and understanding, personal growth and team spirit are among some of the reasons why our employees love working here!

For Our Clients: At CTSI, our mission is to improve our clients' lives and business success by providing integrated solutions and professional services to meet their technological and organizational needs. We pride ourselves on providing quality IT solutions with a strong emphasis on customer service.

For Our Employees: CTSI provides a quality of life which is second-to-none. Hard work and input are valued through employee recognition, on-going professional development and honoring work/life balance.

Requirements

Job Description - Administrative and Accounting Assistant Duties

The...

Company Overview

Seasons Kosher Supermarkets is one of the largest kosher supermarket chains in the nation. At present, there are 4 Seasons Supermarket locations & 4 Convenience store models across the Tri-State area with plans to expand. Seasons offers its customers a full-service kosher shopping experience where everyone, including its highly dedicated associates, is treated like family.

Due to our continued growth and expansion, we are looking for a highly motivated individual to join our company. In this role, you will work closely with the company's finance and operations management teams.

Job Description:

We are looking for an Administrative Assistant to join our team. In this position, you will ensure that you track and manage financial data. As a Administrative Assistant, you will help us in recording and maintaining daily financial transactions, performing reconciliations, assisting accountants in preparing...

The Administrative Assistant facilitates the efficient operation of the assigned department by performing various clerical and administrative tasks.

Essential Functions, Duties, and Responsibilities

Tasks may include, but are not limited to, the following:

·       Answers, screens, and transfers phone calls.

·       Maintains office supplies inventory and coordinates maintenance for office equipment, such as computers, printers, telephones, etc.

·       Handling mail distribution, resolving returned mail issues, and managing office equipment.

·       Retrieves information as requested from records, emails, minutes, and other related documents; prepares written data summaries when needed.

·       Assist with basic bookkeeping tasks.

...

We are seeking a detail-oriented Administrative Support Specialist. This position involves data entry, billing, and project coordination alongside our project admin team.

Key Responsibilities

• Input and update project data
• Process documents and complete billing tasks
• Assist with time-off requests, safety reports, and general administrative tasks

Requirements

• Ability to work in the San Carlos office M-F, 7 AM - 3:30 PM
• Strong multitasking, organizational skills, and attention to detail

• 3-5 years of admin experience, with construction or accounting knowledge as a plus
• Proficiency in Microsoft Office (Excel, PowerPoint)
• Adaptable, strong communicator, and a good problem solver

Benefits

• Competitive pay with opportunities for long-term growth

1 Resource Group is seeking a Project Administrative Assistant to join our clients scaffolding team in Lebanon, IN. In this role, you will provide administrative support to our Project Managers and assist with the coordination of various projects. Fluency in both English and Spanish is required for this position.

Responsibilities:

• Assist Project Managers with administrative tasks and project coordination
• Translate documents and communications between English and Spanish
• Organize and maintain project documentation, including contracts, reports, and correspondence
• Schedule and coordinate meetings, conference calls, and appointments
• Manage travel arrangements and accommodations for project team members
• Support the preparation of project reports, presentations, and other materials
• Track project timelines, deliverables, and milestones
• Communicate with clients, contractors, and vendors as...

RoseRyan, a trusted finance and accounting consulting firm, is looking for an Executive Administrative Assistant to provide high-level support to our executive team. In this role, you will be an integral part of our organization, ensuring smooth operations and facilitating communication within the company. Your professionalism and organizational skills will contribute significantly to our team's success.

Responsibilities:

• Manage and maintain executive schedules, including arranging meetings, appointments, and travel itineraries
• Prepare and edit correspondence, reports, and presentations for executive leadership
• Coordinate logistics for meetings and events, ensuring all details are handled efficiently
• Serve as a point of contact for internal and external stakeholders, handling inquiries and requests professionally
• Assist in the preparation of meeting materials and follow-up on action items as needed
...

Pale'Mo Industrial Management Services is seeking a proactive and detail-oriented Administrative Assistant to join our dynamic team. In this crucial position, you will play a vital role in ensuring that our office operates smoothly and efficiently. As an Administrative Assistant, you will be responsible for supporting various departments, facilitating communication between team members, and managing day-to-day operations. Your role will involve scheduling meetings, maintaining records, and assisting with project management tasks. We value proactive individuals who are eager to take initiative in a fast-paced environment. Your exceptional organizational skills and ability to multitask will be essential in providing the necessary support to our team. You will also have the opportunity to interact with clients and stakeholders, making strong communication skills a must. We believe in fostering a positive work environment where creativity and teamwork thrive, and we are excited to...

The Project Coordinator/Admin Assistant supports project management, organized documentation, coordination, and planning, and ensures smooth project communications from start to finish. The Project Coordinator works closely with various teams across the company including estimating, project managers, general foremen, and vendors. 

Essential Functions, Duties, and Responsibilities 

Tasks may include, but are not limited to, the following: 

• Creates jobs and maintains project documentation. 
• Process and track submittal packages through approval.
• Maintain organized filing systems for easy access to project information. 
• Order blueprints and ensure timely distribution.  
• Track materials and coordinate procurement activities.  
• Apply for and purchase permits as required for projects.  
• Maintain permits for all projects and...

Description

Team CBH is growing! We are looking for a positive and professional Construction Administrative Assistant to join our team.

• Are you highly organized and love helping people?
• Do you have a positive perspective and enjoy working in a fast-paced, dynamic environment?
• Are you interested in working at a company that was voted 1st in Best Places to Work in Idaho?

If you want to join an amazing team that works with superintendents and trade partners to build dreams daily, here’s your chance.

In this role, you’ll:

• Issue landscaping purchase orders and change orders
• Follow up with landscapers to ensure jobs are kept on schedule

• Review ad publish landscaping bids
• Receive homeowner landscaping warranty requests

• Follow up with landscapers to ensure warranty requests are completed

• Answer phone calls or emails from...

F.H. Paschen has over 110 years of experience in the construction industry. You’ve driven on highways we paved, you’ve travelled through airports we modernized, you’ve commuted through rail stations we constructed, and your children learn in schools we built. But we are MORE than that. We offer MORE Versatility—as we work in any industry, offering any delivery method and service. We operate with MORE Tenacity—as we maneuver through tight schedules, spaces, and budgets. We provide MORE Ingenuity—by creating solutions to solve your greatest challenges. And we perform with MORE Pride—in focusing on safety and quality, and in offering more opportunities for our communities and diverse populations to build with us. We deliver far more than just on time and on budget—we deliver with MORE Paschen.

Position Overview:

This position is to provide...

Full-time/Part-Time position(s). M-F, 8:30AM-5:00PM

We are in the home healthcare industry. We are seeking to hire for 1 FT or 1-2 PT roles. Positions are at company HQ. Office duties only, no field visits.

Responsibilities:

· Provide general administrative and clerical support including, but not limited to, data entry, mailing, scanning, faxing and copying to management

·Maintain electronic and hard copy filing system, ensuring client records are up to date.

· Assist in troubleshooting office administrative problems.

· Submit insurance claims & billing reports to third party vendors (HealthPartners, UCare, MA, BCBS, Medica).

· Answer calls from clients and address their inquiries.

· Prepare and modify documents including correspondence, reports, drafts, memos and emails.

· Schedule and coordinate meetings, appointments and travel arrangements for Managers.

· Maintain office supplies for department.

· Assist...

City Wide, the nation’s leading management company in the building maintenance industry, provides solutions to a wide range of issues clients face at their facilities. In this position, you will serve the City Wide Facility Solutions – Inland Empire, one of more than 100 markets covered across the United States and Canada.

We are looking for a responsible Administrative Assistant to perform various administrative and clerically tasks. Duties of Administrative Assistant include providing support to our managers and employees, assisting with daily office needs, managing our company’s general administrative, financial and human resource activities. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools like Microsoft application and office equipment. If you also have previous experience as a secretary, executive assistant, or administrative assistant and are familiar with our...

Secmation is looking for an experienced Administrative Assistant who has previously worked with a small team and supporting Human Resources and Recruiting. This individual will be responsible for a wide range of administrative tasks and will primarily support the Business Operations and Human Resources Manager while also providing support to other members of the executive management team. This person is a self-started and can work independently with little oversight. A successful candidate in this position has the opportunity to advance into more senior-level positions as the company continues to grow.

Primary Responsibilities:

• This role is responsible for a wide range of administrative tasks and will play a crucial role in ensuring operational efficiency, with support expectations as follows:
• ~80% support to Business Operations and Human Resources with an emphasis in recruiting support
• ~20% support to other leadership...

This is a remote position.

We are seeking an organized and detail-oriented Administrative Assistant to join our team. In this role, you will provide essential support to our team and assist with the smooth running of our office operations. As the first point of contact for our clients and visitors, you will play a crucial role in maintaining our professional image and delivering excellent customer service.

Key Responsibilities:

• 
  Manage and coordinate schedules, meetings, and appointments for consultants.
• 
  Prepare and distribute documents, reports, and presentations.
• 
  Develop and maintain an organized filing system to ensure easy access to important documents.
• 
  Greet and assist clients and guests, ensuring a positive and professional experience.
• 
  Answer and redirect calls to the appropriate department or individual.
• 
  Manage office supplies and replenish as needed.
• ...

Contingent upon contract award.

Administrative Assistant needed to fill a position located in Charleston, S.C.

Requirements

• Associate’s Degree in Business or Computer Science, or High School Diploma or GED.
• Four (4) years with a degree or Eight (8) years with a High School diploma/GED of experience, including word processing, spreadsheet development, documenting management issues, financial analysis, data collection, report processing, and brief preparation.
• Two (2) years of work experience within DoD.
• Current security clearance required.

Physical Requirements:

• While performing the duties of this job, the employee may be regularly required to stand, sit, talk, hear, reach, stoop, kneel, and use hands and fingers to operate a computer, telephone, and keyboard.

• Specific vision abilities required by this job include close vision requirements due to computer work.
...

Pay Rate: $19.00-$24.00 depending on qualifications and experience

RADIAS Health is hiring an Administrative Assistant to provide administrative support to the staff on the Whatever It Takes (WIT), Community Care Services (CCST), and Community Competency Restoration (CCR) teams at RADIAS Health. These teams provide mental health services to clients with severe and persistent mental illness and substance use disorders throughout the state of Minnesota.

The Administrative Assistant is an integral part of the team and is responsible for the overall organization and management of the office and administrative activities such as: maintaining files, documentation of records and electronic record keeping systems, scanning, insurance tracking eligibility, performing audits, generating reports, and, billing for client services. This position works with a diverse group of external and internal contacts at all levels of the...

We are looking for an Front Desk Administrative Assistant for our growing outpatient mental health facility. It is a Part time position for the night shift, which is flexible with the office closing at 8:00pm. No weekends or holidays! We promote from within and provide growth. The office is located in Collegeville, PA.

Duties include:
- Providing word processing, general clerical and receptionist support to the Administrative Office.
- Greet and interact with clients appropriately, demonstrating a welcoming attitude, through phone or direct contact.
- Answer phones and route messages promptly and appropriately.
- Schedule, reschedule, and cancel appointments using electronic medical records system.
- Reconcile cash and credit card copayments daily.
- Process mail, faxes and maintain confidentiality and follow HIPAA requirements.
- Interact with co-workers in a helpful manner and foster high...