Receptionist & Administrative Assistant
Zelouf International
New York, new york
Job Details
Full-time
Full Job Description
Role Summary:
The Receptionist/ Administrative Assistant will perform various tasks and functions to ensure smooth office operations. Tasks include, but are not limited to, front desk and lobby management, answering phones, and greeting/serving visitors, as well as various general office administration duties.
Salary Range - $40,000 to $45,000
Role Description:
- Welcome clients and visitors, assist as needed, and serve refreshments.
- Answer phones, route calls, and deliver messages.
- Oversee daily office opening procedures.
- Process incoming and outgoing mail, deliveries, and courier services.
- Manage office and breakroom supplies; maintain related budgets.
- Coordinate delivery and setup of community lunches.
- Work with cleaning staff to ensure a clean and organized office environment.
- Maintain office operations and distribute building communications.
- Present a positive and professional image for the organization.
- Process and route sample development and billing (freight forwarder to China Office).
- Review monthly statements from Freight Forwarder and China Office.
- Maintain WIP for routing and billing of samples.
- Enter daily detailed packing lists (DPLs) in ERP for samples and bulk shipments.
- Process paperwork for sample product development yardages before delivery to customers.
- Communicate professionally with internal and external parties.
Requirements
Key Qualifications:
- Experience in customer service
- Superior organizational and communication skills
- Strong attention to detail
- Ability to thrive in a fast-paced environment
- Capable of multitasking and meeting deadlines
- Proficient in Excel and various data management systems
Benefits
Full Time employees working on average 30 hours or more per week.
• Insperity Group Health Plan
• The Insperity Welfare Benefits Plan
• Dental and Vision Insurance (100% employee paid)
• Basic Life and AD&D Insurance (100% employer paid)
• Voluntary Life, AD&D and Disability insurance (100% employee paid)
• The Insperity health Savings Account (HSA) Program
• Insperity Care Flexible Spending Account (FSA) Plan
• The Insperity Adoption Assistance Program
o Available to all full-time employees with at least 180 days of continues service
The following benefits are available to all employees (Part Time and Full Time employees)
• The Insperity Employee Assistance Program (EAP)
• The Insperity Commuter Benefit Program
• Insperity Training and Development
• MarketPlace online employee discount