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Receptionist & Administrative Assistant

Zelouf International

New York, new york


Job Details

Full-time


Full Job Description

Role Summary:

The Receptionist/ Administrative Assistant will perform various tasks and functions to ensure smooth office operations. Tasks include, but are not limited to, front desk and lobby management, answering phones, and greeting/serving visitors, as well as various general office administration duties.

Salary Range - $40,000 to $45,000

Role Description:

  • Welcome clients and visitors, assist as needed, and serve refreshments.
  • Answer phones, route calls, and deliver messages.
  • Oversee daily office opening procedures.
  • Process incoming and outgoing mail, deliveries, and courier services.
  • Manage office and breakroom supplies; maintain related budgets.
  • Coordinate delivery and setup of community lunches.
  • Work with cleaning staff to ensure a clean and organized office environment.
  • Maintain office operations and distribute building communications.
  • Present a positive and professional image for the organization.
  • Process and route sample development and billing (freight forwarder to China Office).
  • Review monthly statements from Freight Forwarder and China Office.
  • Maintain WIP for routing and billing of samples.
  • Enter daily detailed packing lists (DPLs) in ERP for samples and bulk shipments.
  • Process paperwork for sample product development yardages before delivery to customers.
  • Communicate professionally with internal and external parties.

Requirements

Key Qualifications:

  • Experience in customer service
  • Superior organizational and communication skills
  • Strong attention to detail
  • Ability to thrive in a fast-paced environment
  • Capable of multitasking and meeting deadlines
  • Proficient in Excel and various data management systems

Benefits

Full Time employees working on average 30 hours or more per week.

• Insperity Group Health Plan

• The Insperity Welfare Benefits Plan

• Dental and Vision Insurance (100% employee paid)

• Basic Life and AD&D Insurance (100% employer paid)

• Voluntary Life, AD&D and Disability insurance (100% employee paid)

• The Insperity health Savings Account (HSA) Program

• Insperity Care Flexible Spending Account (FSA) Plan

• The Insperity Adoption Assistance Program

o Available to all full-time employees with at least 180 days of continues service

The following benefits are available to all employees (Part Time and Full Time employees)

• The Insperity Employee Assistance Program (EAP)

• The Insperity Commuter Benefit Program

• Insperity Training and Development

• MarketPlace online employee discount

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