Administrative Assistant I

The Law Offices of Samer Habbas & Associates, PC is looking for a detail-oriented Administrative Assistant to join our team. The ideal candidate will be responsible for providing administrative and clerical support to the Director of Operations to help ensure the efficient operation of the firm.

Key Responsibilities:

• Order office supplies and maintain supply inventory for all locations.
• Help create and maintain a protocol and procedures manual for office operations.
• Perform general office duties such as data entry and digital file organization.
• Light recruitment duties such as scheduling interviews and conducting phone screens.
• Manage schedules, appointments and meetings for senior leaders.
• Assist with travel arrangements.
• Provide coverage for reception desk, if needed.
• Coordinate repairs to office equipment.

Requirements

• Bachelor’s...

InProduction is the leading provider of temporary seating, staging, structures, and scenic production for the U.S. live events industry. The Company is a valuable partner to event organizers throughout the entire venue transformation process, with core services including design and fabrication, delivery and installation, on-site execution, and tear down. These services span a variety of end verticals including golf, motorsports, music festivals, other sports & entertainment, and corporate events. InProduction maintains a total commitment to excellence for an exceptional outcome at every event.

The Company is backed by ZMC. ZMC is a leading private equity firm comprised of experienced investors and executives who invest in, and manage, a diverse group of media and communications enterprises. Founded in 2001, ZMC’s investment philosophy centers on operational value creation driven by targeted investment themes, deep sector expertise, and strong partnerships with industry...

InProduction is the leading provider of temporary seating, staging, structures, and scenic production for the U.S. live events industry. The Company is a valuable partner to event organizers throughout the entire venue transformation process, with core services including design and fabrication, delivery and installation, on-site execution, and tear down. These services span a variety of end verticals including golf, motorsports, music festivals, other sports & entertainment, and corporate events. InProduction maintains a total commitment to excellence for an exceptional outcome at every event.

The Company is backed by ZMC. ZMC is a leading private equity firm comprised of experienced investors and executives who invest in, and manage, a diverse group of media and communications enterprises. Founded in 2001, ZMC’s investment philosophy centers on operational value creation driven by targeted investment themes, deep sector expertise, and strong partnerships with industry...

InProduction is the leading provider of temporary seating, staging, structures, and scenic production for the U.S. live events industry. The Company is a valuable partner to event organizers throughout the entire venue transformation process, with core services including design and fabrication, delivery and installation, on-site execution, and tear down. These services span a variety of end verticals including golf, motorsports, music festivals, other sports & entertainment, and corporate events. InProduction maintains a total commitment to excellence for an exceptional outcome at every event.

The Company is backed by ZMC. ZMC is a leading private equity firm comprised of experienced investors and executives who invest in, and manage, a diverse group of media and communications enterprises. Founded in 2001, ZMC’s investment philosophy centers on operational value creation driven by targeted investment themes, deep sector expertise, and strong partnerships with industry...

InProduction is the leading provider of temporary seating, staging, structures, and scenic production for the U.S. live events industry. The Company is a valuable partner to event organizers throughout the entire venue transformation process, with core services including design and fabrication, delivery and installation, on-site execution, and tear down. These services span a variety of end verticals including golf, motorsports, music festivals, other sports & entertainment, and corporate events. InProduction maintains a total commitment to excellence for an exceptional outcome at every event.

The Company is backed by ZMC. ZMC is a leading private equity firm comprised of experienced investors and executives who invest in, and manage, a diverse group of media and communications enterprises. Founded in 2001, ZMC’s investment philosophy centers on operational value creation driven by targeted investment themes, deep sector expertise, and strong partnerships with industry...

We are seeking an Administrative Assistant who will perform complex administrative functions across multiple levels of management including external business partners. The successful Administrative Assistant will be confident, extremely detail-oriented and organized. They will manage procurement of good and services including computer equipment, office supplies, reference materials, and vendor relationships.

**This is a contract role through June 30, 20234 with possibility of extension. Must be located in the greater Seattle area and willing to work onsite**

Responsibilities:

• Calendar support and management
• Coordinate travel arrangements
• Process business expenses
• Prepare expense reports
• Coordinates Meetings and Events
• Processing vendors (onboarding/offboarding)
• Purchase orders and invoices
• Organizing team meetings and morale events
...

Join our Family as a Weekend On- Call Scheduler this fall! 🍂

About AdvisaCare:

We are AdvisaCare, and we’re more than a Medicare Certified Home Health and Hospice Agency. We are a group of people who invest daily in our patients and their care. We accomplish this by having a blend of integrated services designed to maximize the health, happiness, and independence. We strive to learn and grow from our clients and to provide a caring, passionate, and proven healthcare.

We are "GROWING" fast and our top-flight care team needs your help! As an Administrative Assistant & On Call Scheduling Coordinator your work will have a real - world impact with a unique opportunity to make a difference each and every day. If you believe each patient is as unique as the care they need – strive to offer the right care customized to everyone all while honoring...

About Baird & Warner

Over the last decade, Baird & Warner was named a Chicago Tribune Top Workplace eight times in a row. But we didn’t get there by accident — behind every great company is a culture created by the professionals who work there. Throughout our rich history, one thing has remained true: we believe that when you give people the support they need, amazing things can happen. That’s why at Baird & Warner we empower you to be independent, to grow in your career, to do the right thing by your colleagues and your community, and to have a true work/life balance. We truly care about making our team feel part of something bigger by sharing a single purpose — making it easier for homebuyers and sellers to realize their real estate dreams.

Job Summary

1. Leading, training, performance accountability and ensuring proper staffing levels of any and all sales support team.
2. Developing and delivering...

Who We Are

At Amare Global, we are on a mission to lead the global mental wellness revolution. We believe in transforming lives by inspiring individuals to love and believe in themselves, promoting extraordinary living, and making meaningful differences in others' lives. Our team is committed to providing impactful mental wellness solutions through innovative products and a supportive culture.

Job Summary

We are seeking a highly organized and detail-oriented Office and Legal Administrative Support professional to join our team. The ideal candidate will possess strong administrative skills, a keen understanding of legal procedures, and the ability to handle a variety of tasks with efficiency, confidentiality and professionalism. This role is crucial in ensuring the smooth operation of our office and supporting our legal team.

Duties & Responsibilities

• Provide comprehensive...

At earnoseandthroatct, also known as Westwood Ear, Nose and Throat, we are seeking a dedicated Administrative Assistant/Receptionist to join our dynamic team. This role is vital in ensuring our office runs smoothly as you will be the first point of contact for patients entering our practice. You will have the opportunity to interact with patients daily, providing them with exceptional service and support. The position requires excellent organizational skills as you will be managing scheduling, answering phones, and handling a variety of administrative duties. In addition to greeting patients, you will assist with maintaining patient records, processing insurance information, and coordinating with medical staff to ensure efficient workflows. As an Administrative Assistant/Receptionist, you will play a significant role in fostering a welcoming and professional environment that promotes patient satisfaction and contributes to the overall success of our practice. If you are someone who...

We are looking for an Executive Assistant to perform a variety of administrative tasks and support our company’s CEO. Executive Assistant’s responsibilities include managing deliverable schedule, social media content (not writing but ensuring content is on schedule), client onboarding, and data entry tasks. To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance. Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive members.

Role will start Part-time and move to full-time before end of year (2024). Looking to hire within the next 3-4 weeks.

Part-Time salary range $25,000-$30,000; Full-time salary range $45,000-$55,000 (plus bonus)

Responsibilities

• Manage information flow in a timely and accurate manner
• Take minutes during meetings
• Organize and maintain the office...

Founded in 2003, IT Concepts’ core values – customer-centricity, teamwork, driven to deliver, innovation, and integrity – ensure we work together to be the best, realize objectives, and make a positive impact in our communities. We intentionally created and sustain our ITC culture that embraces change, experimentation, continuous learning, and improvement. We bring our design thinking problem-solving approach that challenges assumptions, prioritizes curiosity, and invites complexity to deliver innovative, efficient, and effective solutions. As we continue to grow in the support of our government customers, we are looking for driven and innovative individuals to join our team.  

IT Concepts is seeking a detail-oriented Administrative Assistant to support the IT Concepts Talent Acquisition and Security Team. You will play a crucial role in ensuring the smooth operation of our Corporate Talent Acquisition and Security processes. This is a great opportunity to learn,...

JOB SUMMARY

Prince Industries is currently seeking Temporary Administrative Assistant to support our team with documentation and paperwork related tasks. This position will be a part-time assignment. It will be around 4-5 hours of work per day.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Preform scanning of paperwork and other documents
• Verify all information is being digitized and ensuring all documents are properly stored
• Receive and manage new paperwork as instructed by the supervisor
• Additional responsibilities as assigned by supervisor; may include department transfers to meet production needs.

EDUCATION AND EXPERIENCE

• High school diploma or GED is preferred but not required
• Experience with scanning documents or paperwork preferred

QUALIFICATION REQUIREMENTS

• Willingness to...

Our Client is seeking a highly organized and proactive Financial Services Administrative Assistant to support one financial advisor remotely. This is a part-time, contract position (1099) requiring a strong knowledge of the Redtail CRM system and familiarity with the LPL Financial network. The ideal candidate will be part of the LPL network and have experience in administrative tasks, client services, compliance, and marketing support.

REMOTE: Must be able to support EST working hours

HOURS: 10-15 hours per week

PAY: $25-35/hour 

Key Responsibilities

Redtail CRM Administration:

• Create and maintain workflows, activity templates, email templates, and automations
• Ensure calendar tasks and activities are up to date, with nothing falling behind
• Regular workflow and data maintenance, including reviewing and optimizing existing processes
...

The Administrative Assistant is responsible for assisting the Solar Division with general administrative support.

This position is 100% on site at a project site, and this is a temp to perm position.

Essential Duties and Responsibilities

• Maintains a comprehensive and orderly project file system.  Ensures the team adheres to the filing process.

• Assists the team with mailing of FedEx, Certified Mail, etc. Distribute and/or scan mail to recipient daily.
• Assists the Project Management team in tracking Certificate of Insurance and processing paperwork, including invoices, application for payment, subcontract agreement, purchase orders, and labor cost reports.
• Accurately enters the payroll daily.
• Completes daily and weekly audits to ensure all craft employees are correctly paid. Ensures all payroll issues are accurately and timely resolved.
• Maintain office supply inventory
• Code...

The Administrative Assistant is responsible for assisting the Solar Division with general administrative support.

This position is 100% on site at a project site, and this is a temp to perm position.

Essential Duties and Responsibilities

• Maintains a comprehensive and orderly project file system.  Ensures the team adheres to the filing process.

• Assists the team with mailing of FedEx, Certified Mail, etc. Distribute and/or scan mail to recipient daily.
• Assists the Project Management team in tracking Certificate of Insurance and processing paperwork, including invoices, application for payment, subcontract agreement, purchase orders, and labor cost reports.
• Accurately enters the payroll daily.
• Completes daily and weekly audits to ensure all craft employees are correctly paid. Ensures all payroll issues are accurately and timely resolved.
• Maintain office supply inventory
• Code...

Elite Home Inspections is a dynamic and growing company dedicated to providing comprehensive home inspection services with excellence and integrity. We are currently seeking an Executive Administrative Assistant to join our team and support our executive staff in a fast-paced and rewarding environment. This role requires an individual who is not only organized and detail-oriented but also possesses strong communication and interpersonal skills. As the Executive Administrative Assistant, you will play a crucial role in maintaining operational efficiency and enhancing productivity within the organization. You will manage schedules, assist with project coordination, and handle correspondence with clients and vendors alike. The ideal candidate must thrive in a collaborative environment, demonstrating professionalism and a proactive attitude while juggling multiple tasks. If you are looking for an opportunity to advance your administrative skills and contribute to a team that values...

Mize CPAs Inc. was recently named a Top 200 Workplace for 2024 by USA Today! We are a leading regional accounting and IT firm with offices in Topeka and Overland Park, Kansas. Our firm works with clients in a number of industries and has a rapidly growing restaurant and hospitality division that serves clients nationwide.

We are looking for an in-person only Tax Administrative Assistant in the Topeka office. Full-time availability is needed, 40 hours per week.

If you are the right person for this opportunity, you will have experience performing various administrative functions in a tax department within an accounting firm.

Essential Functions and Responsibilities:

• Provide administrative support to the office as assigned
• Provide relief/backup to Receptionist as needed, which includes but is not limited to: receive and greet visitors; answer and route telephone calls and relay messages; and schedule...

Pacific Skin Institute is in search of a motivated candidate with a team-centered attitude! We are looking for a Medical Administrative Assistant for our Sacramento Administrative Office that has a passion for customer service, helping people obtain the services they need, and making sure patients feel comfortable when seeing a doctor.

Office Hours: 7:00 AM- 6:00 PM; available shifts vary

Shifts Vary from Monday to Friday: 7:00am to 4:00pm | 8:00am to 5:00pm | 9:00am to 6:00pm

• This is a Health Administration position, and does not entail any face-to-face contact with patients. All communication with patients and providers is over the phone or through our electronic medical records system (Epic) from our Administrative office location
• Answer the phone in a professional and courteous manner and provide exemplary customer service
• The Medical Administrative Assistant schedules all appointments and assures that all of the appropriate clinical...

Navarro Research and Engineering is recruiting an Administrative Assistant in Carlsbad, NM.

Navarro Research & Engineering is an award-winning federal contractor dedicated to partnering with clients to advance clean energy and deliver effective solutions for complex challenges in the nuclear and environmental fields. Joining Navarro means being a part of an exceptional team committed to quality and safety while also looking for innovative strategies to create value for the client’s success. Headquartered in Oak Ridge, Tennessee, Navarro has active programs in place across the nation for DOE/NNSA, NASA, and the Department of Defense.

This position will support the Department of Energy Carlsbad Field Office (CBFO) in Carlsbad, NM. CBFO’s mission includes management and support of the Waste Isolation Pilot Plant (WIPP) in southeastern New Mexico and the National Transuranic Waste Program (NTP). Navarro staff provides services such as: audits and assessments,...

Position Summary

The Bilingual Administrative Assistant provides administrative support to the team at 33 USA Inc. This role requires fluency in both Japanese and English, as well as excellent organizational skills and attention to detail. The Bilingual Administrative Assistant is responsible for various administrative tasks including managing correspondence, scheduling appointments, maintaining records, attending any meetings as a interpreter and assisting with projects as needed.

Requirements

Essential Job Functions & Responsibilities:

Correspondence Management:

- Manage incoming and outgoing correspondence, including email, mail, and phone calls

- Translate documents and messages from Japanese to English and vice versa

- Draft and edit documents in both Japanese and English

- Attending the sales or corporate activity as a...

• Immediate opening for a professional office assistant with accounts receivable experience.

• This position is based at the Corporate Office in Westminster, MD.
• An intermediate understanding of QuickBooks, Word, Excel, and Outlook is required.
• A successful candidate must be able to work independently and as part of a team.
• Long term, career minded individuals encouraged to apply.
• Must be an organized individual and be able to multi-task.

Requirements

• Minimum 3 years’ experience using QuickBooks
• Excellent Customer Service and organization skills
• Must be able to pass a background check and drug test

Benefits

• Benefits available
• Drug free/smoke free environment
• IRA pension plan with 3% employer match
• Vacation and holiday pay
• Salary Range $14 - $16

Location: Remote
Pay: $35 per hour
Schedule: Flexible
Training: Paid training provided
Equipment: Necessary equipment provided

About Us: Bikram Yoga Rancho Cucamonga is a vibrant yoga studio that focuses on providing high-quality, authentic Bikram Yoga classes to our community. We are seeking a dedicated, detail-oriented, and organized Virtual Assistant to support our team in delivering exceptional service to our clients and running the business smoothly.

Key Responsibilities:

• Client Communication: Handle email and phone inquiries, respond to messages, and manage appointment scheduling.
• Social Media Management: Assist in creating, scheduling, and posting content on social media platforms to engage with our community and promote classes.
• Administrative Tasks:...

The Mental Health Association, Inc. is seeking a Front Desk Administrative Assistant to provide vital office support through various clerical activities. This role involves greeting and assisting visitors, managing inquiries, and ensuring efficient office operations. The ideal candidate will have prior experience in an administrative position, preferably in the human service field, is bilingual in English and Spanish, and has moderate to proficient skills using Microsoft Office Suite.

Key Responsibilities:

1. Visitor and Call Management:
• Greet visitors and promptly answer phone calls, routing inquiries to the appropriate staff while maintaining a courteous and professional demeanor.
• Provide routine information and uphold confidentiality in accordance with MHA guidelines and HIPAA policies.
2. Office Operations:
• Open and close the office as per MHA...

The Administrative Assistant is responsible for assisting the Solar Division with general administrative support.

This position is 100% on site at a project site, and this is a temp to perm position.

Essential Duties and Responsibilities

• Maintains a comprehensive and orderly project file system.  Ensures the team adheres to the filing process.

• Assists the team with mailing of FedEx, Certified Mail, etc. Distribute and/or scan mail to recipient daily.
• Assists the Project Management team in tracking Certificate of Insurance and processing paperwork, including invoices, application for payment, subcontract agreement, purchase orders, and labor cost reports.
• Accurately enters the payroll daily.
• Completes daily and weekly audits to ensure all craft employees are correctly paid. Ensures all payroll issues are accurately and timely resolved.
• Maintain office supply inventory
• Code...

The Administrative Assistant is responsible for assisting the Solar Division with general administrative support.

This position is 100% on site at a project site, and this is a temp to perm position.

Essential Duties and Responsibilities

• Maintains a comprehensive and orderly project file system.  Ensures the team adheres to the filing process.

• Assists the team with mailing of FedEx, Certified Mail, etc. Distribute and/or scan mail to recipient daily.
• Assists the Project Management team in tracking Certificate of Insurance and processing paperwork, including invoices, application for payment, subcontract agreement, purchase orders, and labor cost reports.
• Accurately enters the payroll daily.
• Completes daily and weekly audits to ensure all craft employees are correctly paid. Ensures all payroll issues are accurately and timely resolved.
• Maintain office supply inventory
• Code...

Role Summary

• Responsibilities: You will support several members of our Senior Management Team with a variety of tasks to ease the administrative burden they face, ensuring they can excel in their key area of expertise. You will also provide general support to others in the US Operations Team
• Salary: $45,000 per annum, depending on your previous experience (please note this is a standardized, non-negotiable salary)
• Benefits: Hybrid working options that allow you to work from home up to 50% of your time, generous holiday allowance, flexible working hours, private medical and dental insurance, 401K plan, life insurance, full funding for external training, comprehensive travel insurance and more
• Role Type: Full-time, permanent
• Start Date: We are currently recruiting for immediate start dates in 2024. We have start dates available every month and...

F.H. Paschen has over 110 years of experience in the construction industry. You’ve driven on highways we paved, you’ve travelled through airports we modernized, you’ve commuted through rail stations we constructed, and your children learn in schools we built. But we are MORE than that. We offer MORE Versatility—as we work in any industry, offering any delivery method and service. We operate with MORE Tenacity—as we maneuver through tight schedules, spaces, and budgets. We provide MORE Ingenuity—by creating solutions to solve your greatest challenges. And we perform with MORE Pride—in focusing on safety and quality, and in offering more opportunities for our communities and diverse populations to build with us. We deliver far more than just on time and on budget—we deliver with MORE Paschen.

Position Overview:

This position is to provide...

Position:
Administrative Assistant (In-person position)

About Best Pet Supplies:
At Best Pet Supplies, we pride ourselves on a rich history that began as a garment factory and evolved into a leader in the pet products industry. Our commitment to innovation and quality has positioned us at the forefront of the market. As we continue to grow, we seek a dedicated and versatile Administrative Assistant to join our dynamic team. We value creativity, collaboration, and a commitment to excellence, offering a supportive environment with ample opportunities for professional development and growth.

Requirements

The Role:
As an Administrative Assistant at Best Pet Supplies, you will play a vital role in ensuring smooth day-to-day operations. This position requires a proactive individual who can handle a mix of customer service responsibilities and office management tasks.

Key...