Administrative Assistant I

1 Resource Group is seeking a Bilingual Project Administrative Assistant to join our team. In this role, you will provide administrative support to our Project Managers and assist with the coordination of various projects. Fluency in both English and Spanish is required for this position.

Responsibilities:

• Assist Project Managers with administrative tasks and project coordination
• Translate documents and communications between English and Spanish
• Organize and maintain project documentation, including contracts, reports, and correspondence
• Schedule and coordinate meetings, conference calls, and appointments
• Manage travel arrangements and accommodations for project team members
• Support the preparation of project reports, presentations, and other materials
• Track project timelines, deliverables, and milestones
• Communicate with clients, contractors, and vendors as necessary
• Perform...

Provides administrative support for the accounting department. Administration and review of monthly receipts related to the corporate purchasing cards; journal entries, account reconciliations, deposits, coding of bills, emails, filing, copies, scanning; and other related functions that are performed daily in support of the accounting department.

Essential Duties:

1.    Exhibits regular and punctual attendance.

2.    Maintains accounting records by data entry, filing, scanning, and other methods.

3.    Administration and review of monthly receipts related to the corporate purchasing cards.

4.    Account reconciliations.

5.    Daily journal entries as needed.

6.    Daily deposits and bank runs.

7.    Performs various clerical duties for the accounting department.

8.    Generates reports, correspondence...

Stanbridge University is a vibrant academic community composed of California's most brilliant thinkers, gifted leaders, and creative problem solvers. At Stanbridge, we are more than just a job - we are committed to each other and to our students, working together to achieve great things. As a Scheduling Coordinator, you will play a crucial role in supporting the smooth administrative operations of our higher education institution. You will be responsible for coordinating schedules and ensuring the efficient use of time and resources. Join our team and help us make a positive impact on the lives of our students.

Essential Functions:

• Coordinate and manage schedules for faculty, staff, and students.
• Schedule and monitor classrooms, labs, and meeting spaces to maximize usage.
• Collaborate with academic departments to determine scheduling needs.
• Resolve scheduling conflicts and adjust as necessary.
• Maintain accurate...

Fred Astaire Dance Studios® is growing! Join our team of professionals in a fun, exciting atmosphere and warm, welcoming community. We are currently hiring an experienced Administrative Assistant and Front Desk Representative at our Boise studio.

If you love making others smile, helping those around you, staying organized, and being part of a fast-paced team environment, you will love working with us! This role is of crucial importance to our students, team members, and studio experience.

This customer service position is the first point of contact for our studio. We are looking for an outgoing, detail-oriented individual with excellent time management and multi-tasking skills to serve as our front desk communications hub, manage student accounts, and assist the team with daily studio operations. This includes: greeting and engaging with students, taking payments, scheduling lessons, handling phone...

Company Overview

Seasons Kosher Supermarkets is one of the largest kosher supermarket chains in the nation. At present, there are 4 Seasons Supermarket locations & 4 Convenience store models across the Tri-State area with plans to expand. Seasons offers its customers a full-service kosher shopping experience where everyone, including its highly dedicated associates, is treated like family.

Due to our continued growth and expansion, we are looking for a highly motivated individual to join our company. In this role, you will work closely with the company's finance and operations management teams.

Job Description:

We are looking for an Administrative Assistant to join our team. In this position, you will ensure that you track and manage financial data. As a Administrative Assistant, you will help us in recording and maintaining daily financial transactions, performing reconciliations, assisting accountants in preparing...

We are looking for a highly organized person who is self-motivated with good cash handling experience, computer knowledge and excellent communication skills.   Must be a team player – enthusiastic and personable  and possess a strong work ethic. Looking for someone who is flexible and has the ability to thrive in a fast paced, dynamic environment.  This job is located at 602 S Ware Blvd Tampa, Fl 33619.

Primary Responsibilities:

• Cash Handling Experience
• Process invoices for payment quickly and efficiently
• Provide overall administrative support to ensure efficient operation of the office
• Check emails frequently and respond timely to customer inquiries
• Communicate and work closely with routing team to ensure order fulfillment
• Greet and assist visitors in a professional and friendly manner
• Maintain open items report 
• Assist with credit card payments...

Founded in 2003, IT Concepts’ core values – customer-centricity, teamwork, driven to deliver, innovation, and integrity – ensure we work together to be the best, realize objectives, and make a positive impact in our communities. We intentionally created and sustain our ITC culture that embraces change, experimentation, continuous learning, and improvement. We bring our design thinking problem-solving approach that challenges assumptions, prioritizes curiosity, and invites complexity to deliver innovative, efficient, and effective solutions. As we continue to grow in the support of our government customers, we are looking for driven and innovative individuals to join our team.  

IT Concepts is looking for an experienced Administrative Assistant to support the IT Concepts Woodlawn Office. As an Administrative Assistant, you will play a crucial role in ensuring the smooth operation of our office environment. Your responsibilities will include managing executive...

TechOp Solutions is seeking highly organized and proactive Administrative Assistants to join our team. The ideal candidates will have experience in managing complex administrative tasks, coordinating responses to high-volume communications, and supporting executive leadership. 

Must Reside in the DMV (District of Columbia, Maryland, or Virginia)

Duties:  

• Administrative Support 

• Document Preparation and Management 

• Project Assistance  

• Office Operations Oversight 

• Status Reporting and Brief Development 

• Internal Communications  

• Office Coordination  

• Other duties, as assigned

Requirements

• High school diploma required; an associate’s degree is preferred. 

• Minimum 2 years of experience in an...

Lend strength to Bethel Church of Redding to see the expansion of God’s kingdom by helping administrative projects progress and thereby advancing the vision and stewardship of all that God has entrusted to Bethel Church.

Performs administrative and office support activities for the CFO and Finance team. Duties include managing staff’s calendar and emails, word processing, creating spreadsheets and presentations, filing, and faxing. Software and internet skills are required, as well as clear communication abilities. Additionally, updates Bethel Church insurance policies and corresponds with insurance representatives regarding claims.

Salary Range: $35,000 - $42,000 per annum

Employment Type: Full-Time

Requirements

Top Responsibilities:

• Help make CFO's world peaceful and productive!
• Provides information by answering questions and requests via email or phone calls
...

We are a National Restoration company looking for an Office Assistant.

We are looking for someone to be a team player and able to work on their own.

Needs to be adaptable and able to manage their time efficiently.

Duties include:

• Answering phones
• Work on Estimates
• Scheduling Technicians
• Assisting Office Manager

Requirements

• Experience with all Microsoft office programs (word, excel, outlook, etc.)
• Experience with Xactimate is a plus.
• Must be able to adapt to new programs and be computer literate.
• Communication/Customer Service Skills is recommended.
• Punctual and Reliable.
• Excellent Multi-tasker and Team Player
• Someone who takes pride in their work and constantly tries to improve.

Benefits

401K

Paid Time

The Administrative Assistant in Residential Life plays a crucial role in supporting the efficient operation of residential life functions within the undergraduate college community. This position is integral to ensuring the smooth execution of administrative tasks, budget management, annual housing process, facilitating communication between various stakeholders, and contributing to the overall well-being and satisfaction of the college's residential students. 

This is a full time, benefits eligible, hourly position with a hiring range of $19.26 - $23.59.

Core Responsibilities:

• Manages student, family, colleague, and vendor communication via telephone, in person...

F.H. Paschen has over 110 years of experience in the construction industry. You’ve driven on highways we paved, you’ve travelled through airports we modernized, you’ve commuted through rail stations we constructed, and your children learn in schools we built. But we are MORE than that. We offer MORE Versatility—as we work in any industry, offering any delivery method and service. We operate with MORE Tenacity—as we maneuver through tight schedules, spaces, and budgets. We provide MORE Ingenuity—by creating solutions to solve your greatest challenges. And we perform with MORE Pride—in focusing on safety and quality, and in offering more opportunities for our communities and diverse populations to build with us. We deliver far more than just on time and on budget—we deliver with MORE Paschen.

Position Overview:

This position is to provide administrative...

F.H. Paschen has over 110 years of experience in the construction industry. You’ve driven on highways we paved, you’ve travelled through airports we modernized, you’ve commuted through rail stations we constructed, and your children learn in schools we built. But we are MORE than that. We offer MORE Versatility—as we work in any industry, offering any delivery method and service. We operate with MORE Tenacity—as we maneuver through tight schedules, spaces, and budgets. We provide MORE Ingenuity—by creating solutions to solve your greatest challenges. And we perform with MORE Pride—in focusing on safety and quality, and in offering more opportunities for our communities and diverse populations to build with us. We deliver far more than just on time and on budget—we deliver with MORE Paschen.

Assigned Responsibilities*:

This position is to provide...

This position can work remote from anywhere in the USA

SUMMARY

Provide day to day administrative support for Service Delivery functions and Team Members in addition to overall corporate tasks, as needed.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following.

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• Managing and processing data entry of incoming relocation Authorizations from clients, with attention to detail.

• Maintaining data integrity, completion of required data and clear communication with Bristol’s clients and internal teams.

• Answering incoming calls and route appropriately to the correct person; be the voice of Bristol for all customers, clients, partners and employees.

• Tracking and documenting real estate transactions as needed

• Conducting audits of data and general reporting and distribution responsibilities for Operational...

We are looking for a part-time Administrative Assistant to support our Modesto office!

Responsibilities: 

• Plan exciting events for the office and company 
• Cultivate the office culture for internal and external clients 
• Work alongside all admins throughout the entire company to create a consistent and exciting office experience 
• Own the incoming and outgoing mail and package delivery process for the office  
• Fill out letters of transmittal as needed 
• Maintain the office kitchen and conference rooms, ensuring a high level of detail for a presentable office space 
• Assist with ordering insurance certificates as needed 
• Assist accounting with invoice backup 
• Help with miscellaneous projects and tasks for the office and company as needed 
...

About Us: 

Located in Diamond Bar, CA, Serenity AG is opening a new, innovative mental health practice meticulously designed down to every detail to deliver the most amazing patient experience possible. Our new location specializes in treating treatment resistant depression, anxiety, PTSD, and other related medical and behavioral health issues. Everything we do is driven by our desire to offer the best in care and experience for our patients.  Our top-tier providers are the best in their field, our facility is designed for unparalleled comfort in every aspect, our Patient Advocate team is simply unmatched anywhere.  Every patient has a personal Patient Advocate that will assist in every detail from scheduling, transportation, in-clinic amenities, and handle 100% of all paperwork related to insurance.  Our patients have the luxury of focusing on their healing while we do the utmost to handle every other detail for...

Sullivan Solutions LLC is seeking an experienced and highly organized Executive Administrative Assistant to join our dynamic team. As an Executive Administrative Assistant, you will play a crucial role in supporting our executive team and ensuring the efficient operation of our business. This is an exceptional opportunity for someone who thrives in a fast-paced environment and enjoys handling a wide variety of administrative tasks.

As an Executive Administrative Assistant, you will be responsible for managing calendars, arranging travel and accommodations, organizing meetings, and coordinating logistics for various events. Additionally, you will handle sensitive and confidential information with integrity and discretion. To succeed in this role, you must be able to prioritize and multitask, possess excellent verbal and written communication skills, and have a strong attention to detail.

Responsibilities

• Manage executives' calendars and schedule...

At Bright Harbor Healthcare, we recognize that exposure to trauma can significantly impair a child's ability to self-regulate emotions and negatively impact executive functioning. We understand the importance of family engagement and participation in youth recovery. The Grief & Trauma Center is a specialized program focusing on children and adolescents who have experienced traumatic events, as well as their parents. Additionally, the center is dedicated to supporting children, adolescents, and families in the LGBTQIA+ community who have faced trauma.

Position Title: Administrative Assistant
Position Type: Full Time; 40 Hours Weekly; 12pm - 8pm
Benefits Eligible: Yes
Location: Toms River, NJ
Department: The Grief & Trauma Center
Salary: $35,000 -...

Firetrol Protection Systems is a leading provider of fire protection and life safety services. We are currently seeking a Corporate Administrative Assistant to join our team and support our corporate safety team at our North Houston office..

Responsibilities include, but are not limited to:

• Fleet GPS Tracking System
• Monitor vehicle GPS connectivity and status reports to ensure all fleet tracking systems are operational.
• Generate Driver Scorecards and escalate issues to responsible team members.
• Assemble and distribute Vehicle Safety Packets 
• Safety Training Records
• Coordinate safety onboarding requirements with new hires and their managers.
• Assist safety team with preparation for face-to-face training classes
• Track data for safety training, update completion records, generate certificates, and provide reports to Corporate Safety team
• Monitor and coordinate State...

Smoker & Company LLC, a thriving CPA firm with multiple offices in Lancaster and Berks County is looking for several Administrative Assistants to join our team across our family of companies. As a member of Smoker & Company, you will be part of a family of companies that provide an array of business services such as collections, business consulting, wealth and property management (among others). The successful candidates will be responsible for providing administrative support to ensure efficient operation of the office. From scheduling meetings to coordinating travel arrangements for staff, the role is instrumental in our commitment to excellence and customer satisfaction.

Locations: Leola, Lancaster and Lititz

Responsibilities

• Undertake the tasks of receiving calls, take messages, and routing correspondence
• Manage the schedule, appointments, meetings, and travel arrangements
• Data entry and filing
• Complete office tasks...

Our partner is looking for an Office Administrator to join our Denver office. Our admin team plays a critical role in ensuring the smooth operation of our business by providing essential support to our offices, partners, and practice teams.

Workplace Flexibility

We operate under a "Workplace for Your Day" model, which emphasizes flexibility while maintaining the benefits of a primarily in-person work environment. We value face-to-face interactions for professional growth but also encourage our team members to work with their supervisors to find the optimal work setting for their needs.

Requirements

As an Office Administrator, you will:

• Provide daily support to multiple partners and their teams.
• Assist in the production of client and firm deliverables, such as proposals, presentations, reports, and spreadsheets.
• Coordinate meetings...

Our partner is looking for an Office Administrator to join our Chicago office. Our admin team plays a critical role in ensuring the smooth operation of our business by providing essential support to our offices, partners, and practice teams.

Workplace Flexibility

We operate under a "Workplace for Your Day" model, which emphasizes flexibility while maintaining the benefits of a primarily in-person work environment. We value face-to-face interactions for professional growth but also encourage our team members to work with their supervisors to find the optimal work setting for their needs.

Requirements

As an Office Administrator, you will:

• Provide daily support to multiple partners and their teams.
• Assist in the production of client and firm deliverables, such as proposals, presentations, reports, and spreadsheets.
• Coordinate meetings...

We are a national restoration company looking for an Full Time Administrative Assistant.

Duties include:

• Answering phones
• Filing
• Customer Collections
• Assisting Office Manager

Job Requirements:

• Experience with all Microsoft office programs (word, excel, outlook, etc.) is a MUST
• Knowledge of Xactimate is a plus but not required.
• Must be able to adapt to new programs and be computer literate.
• Communication/Customer Service Skills is a MUST
• Ability to type 40 WPM
• Punctual and Reliable
• Excellent Multi-tasker and Team Player
• Someone who takes pride in their work and constantly tries to improve.
• Ability to be resourceful and proactive in dealing with issues that may arise.

Salary - Based on experience

Schedule: 8:00 a.m. - 4:30 p.m.

We offer...

At Cross Environmental Services Inc., we are looking for a detail-oriented and organized Administrative Assistant to join our team.

The ideal candidate will have strong communication and organizational skills, as well as the ability to work independently and efficiently in a fast-paced environment.

Responsibilities include:

• Providing administrative support to the management team
• Answering phone calls and directing them to the appropriate department
• Greeting/Directing office visitors
• Responding to emails and other correspondence
• Assisting with document preparation and filing
• Performing data entry and maintaining databases
• Other general administrative duties as assigned

Requirements:

• High school diploma or equivalent
• 1-2 years of experience in an administrative role
• Proficiency in Microsoft Office Suite
• Strong written and verbal communication skills
...

Apollo Safety, an electronic equipment sales and service firm, needs an Executive Assistant for the corporate CEO in its Fall River offices with occasional work / travel to our Boston, Rhode Island & Connecticut offices.

This is an On-Call Position to the President & CEO, employees who work on-call are expected to be available at any time of day or night, usually with short notice, to carry out their working duties.

This position is primarily responsible for providing day to day administrative and project tracking support to the President & CEO, and serving as a critical information link between the CEO and internal / external employees & customers to ensure the CEO receives timely, effective and efficient support and information.

We are looking for a competent Executive Administrative Assistant to the President & CEO to provide personalized secretarial and administrative support in a well-organized and timely manner. You...

Company Overview

Seasons Kosher Supermarkets is one of the largest kosher supermarket chains in the nation. At present, there are 4 Seasons Supermarket locations & 4 Convenience store models across the Tri-State area with plans to expand. Seasons offers its customers a full-service kosher shopping experience where everyone, including its highly dedicated associates, is treated like family.

Due to our continued growth and expansion, we are looking for a highly motivated individual to join our company. In this role, you will work closely with the company's finance and operations management teams.

Job Description:

We are looking for a Bookkeeper/Office Manager to join our team in our Lawrence location. In this position, you will ensure that you track and manage financial data. As a Bookkeeper/Office Manager, you will help us in recording and maintaining daily financial transactions, performing reconciliations, assisting...

HIROTEC America is more than just a global industry leader with worldwide sales in excess of 1.6 billion dollars and 33 facilities in 8 countries. HIROTEC is a company that is constantly changing and growing with its community. We believe there is always room for advancement in every aspect of a business. If it’s not broken, don’t fix it, improve it.

Currently, we are seeking a Bilingual (Japanese-English) Administrative Assistant to become a part of the HIROTEC Team. We are looking for a Full-Time employee.

The ideal candidate will be responsible for providing translations in Japanese and English that focus on various communications (general business writing, routine correspondence, sales reports and automotive/technical content) for HIROTEC AMERICA and other Global HIROTEC Companies. The candidate will also communicate with bi-lingual employees, support expatriates from Japan as they acclimate to the US, provide general administrative...

We are looking for a highly organized person who is self-motivated with good cash handling experience, computer knowledge and excellent communication skills.   Must be a team player – enthusiastic and personable  and possess a strong work ethic. Looking for someone who is flexible and has the ability to thrive in a fast paced, dynamic environment.  This job is located at 3428 Hauck Rd Ste C Cincinnati, OH 45241.

Primary Responsibilities:

• Cash Handling Experience
• Process invoices for payment quickly and efficiently
• Provide overall administrative support to ensure efficient operation of the office
• Check emails frequently and respond timely to customer inquiries
• Communicate and work closely with routing team to ensure order fulfillment
• Greet and assist visitors in a professional and friendly manner
• Maintain open items report 
• Assist with credit card...