Administration Assistant

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Medical Administrative Assistant

Coastline Wellness

Leland, north carolina

We are looking for a Medical administrative assistant to organize our medical facility’s functions. You will support day-to-day operations by performing administrative tasks and ensuring high quality customer service for our patients. As a Medical administrative assistant, you will perform various tasks on a daily basis. So, you should be able to multitask and prioritize. We also expect you to handle sensitive information confidentially. If you are able to combine exceptional communication skills with an ability to perform ‘behind the scenes’ tasks, we would like to meet you. Ultimately, you should be able to ensure our medical facility’s smooth operation by accurately completing administrative tasks in a timely manner.

Responsibilities

Interview patients for case histories prior to appointments
Update and maintain patients’ health records
Assist patients with initial paperwork
Schedule and coordinate appointments and take...

Full-time

Administrative Assistant / Commercial Loan Clerk

FFCFC

Jacksonville, florida

Full-Time Administrative Assistant / Commercial Loan Specialist

Industry: Non-profit organization specializing in SBA 504 loans

Compensation: Competitive annual salary + full benefit package that includes a generous IRA contribution (see below for details)

Location: Jacksonville, FL

Summary of Mandatory Qualifications:

High school diploma or equivalent
At least one (1) year of professional experience as an administrative assistant, executive admin assistant, paralegal, or a specialist in banking or real estate
Ability to work full-time Monday - Friday, 8am - 5pm, in our Jacksonville, FL office
Ability to pass a rigorous background check

About Us: Florida First Capital Finance Corporation (FFCFC) is a self-sufficient non-profit organization with offices in Tallahassee, FL; Jacksonville, FL; and Melbourne, FL....

Full-time

Administrative Assistant

AHRC Suffolk

Bohemia, new york

AHRC Suffolk's mission is to provide dynamic, innovative and integrated services where children and adults with intellectual and developmental disabilities discover and define their own quality of life and are thriving to their fullest potential, joined by their families, circles of support and our person-centered organization.

Visit us at https://www.ahrcsuffolk.org/ to learn more!

ROLE SUMMARY:

The Administrative Assistant is responsible for providing direct support for both the Human Resources (HR) and Administrative Services Departments. This role will gain exposure to recruitment, onboarding, investigative processes, internal reviews, record retention, safety, and benefits. With support from the HR and Administrative leadership, the Administrative Assistant will drive consistencies by creating communication plans in line with agency values.

ROLE RESPONSIBILITIES:

Acts as...

Full-time

Administrative Assistant

Integrity Staffing Group

Wixom, michigan

ISG – Administrative Assistant Opportunities near Brighton, MI!

Competitive pay, work with a great team and start as soon as possible!

A local company with a facility in Brighton, MI is currently seeking an Administrative Assistant for direct hire opportunities with their growing team. These are exciting opportunities for experienced Administrative Assistants looking for a company that offers excellent management, career growth, development, and competitive rates.

Requirements

Qualified Administrative Assistants will possess most, if not all, of the following skills and experience:

· 3+ years of recent/relevant administrative assistant experience, preferably in a manufacturing environment.

· Ability to manage a multi-line phone system and email inbox with good attention to...

Full-time

Administrative Assistant

Frontier Solutions Group

Pittsburgh, pennsylvania

Frontier Solutions Group is a leading management consulting firm that specializes in providing strategic business solutions to clients in various industries. We are currently seeking a highly organized and detail-oriented individual to join our team as an Administrative Assistant.

As an Administrative Assistant at Frontier Solutions Group, you will play a crucial role in supporting our consulting team and ensuring the smooth operations of our office. You will be responsible for a wide range of administrative tasks, including managing calendars, coordinating meetings and travel arrangements, and handling confidential information.

If you enjoy working in a fast-paced environment and have excellent organizational skills, this could be the perfect opportunity for you to further develop your administrative and coordination abilities while contributing to the success of our dynamic consulting firm.

Responsibilities

Manage and organize calendars for the...

Full-time

Product Administrative Assistant

oVertone Color, LLC & BOOM! by Cindy Joseph

N/AN/A

About the Company: Join our team at BOOM Beauty & Overtone. We are dedicated to transforming beauty standards and empowering individuality through our innovative formulas and products. With two flagship brands, Overtone and BOOM Beauty, we are set on a mission to inspire and engage.

Position Overview: At Boom and oVertone, we are passionate about creating high-quality, innovative products that empower our customers to look and feel their best. As the Product Administrative Assistant, you will play a pivotal role in supporting the New Product Development (NPD) team in transforming bold ideas and concepts into reality. Your dedication to organized communication and collaboration will ensure smooth launches that make a positive impact.

You'll be reporting directly to the COO, acting as the vital link between the NPD and Supply teams, and our internal and external stakeholders. If you’re a proactive problem-solver with...

Full-time

Administrative Assistant

ITAC

Lexington, south carolina

ITAC serves Process & Industrial clients with integrated engineering and construction services for complex capital projects. We also offer specialty services including power systems services and products, custom machine fabrication, and fall protection services and equipment. Founded in 1988 on a dream and a $5K loan, ITAC is a true success story. From humble beginnings to an ENR-Ranked Top Design Firm with a nationwide footprint and over 450 employees operating from 6 offices in Virginia, North Carolina and South Carolina, we provide Fortune 500 companies with innovative design-build solutions. We specialize in power generation & utilities, chemicals, food & beverage, forest products, advanced manufacturing, and minerals & metals.

ITAC’s purpose is to make life better. For our employees, this means providing them with the resources and flexibility they need to have both a rewarding career and a fulfilling family life. ITAC is 100% employee-owned....

Full-time
Administrative Assistant
Baird & Warner
Libertyville, illinois
About Baird & Warner Real Estate
Over the last decade, Baird & Warner was named a Chicago Tribune Top Workplace ten times in a row. But we didn’t get there by accident — behind every great company is a culture created by the professionals who work there. Throughout our rich history, one thing has remained true: we believe that when you give people the support they need, amazing things can happen. That’s why at Baird & Warner we empower you to be independent, to grow in your career, to do the right thing by your colleagues and your community, and to have a true work/life balance. We truly care about making our team feel part of something bigger by sharing a single purpose — making it easier for homebuyers and sellers to realize their real estate dreams.
Job Summary
We are looking for a dynamic, administrative professional to join our team supporting Real Estate Sales Professionals at our Libertyville office. This is a full time...

Full-time
Administrative Assistant Cincinnati, OH
Mini Melts of America
Cincinnati, ohio
We are looking for a highly organized person who is self-motivated with good cash handling, computer knowledge and excellent communication skills. Must be a team player – enthusiastic and personable and possess a strong work ethic. Looking for someone who is flexible and has the ability to thrive in a fast paced, dynamic environment.

Primary Responsibilities:

Experience with cash handling

Provide overall administrative support to ensure efficient operation of the office

Answer, screen, forward any incoming phone calls, and clear voicemail daily

Check emails frequently and respond timely to customer inquiries

Communicate and work closely with routing team to ensure order fulfillment

Greet and assist visitors in a professional and friendly manner

Process incoming customer orders quickly and efficiently

Maintain open items report
...

Full-time
Administrative Assistant
Resource Management Concepts, Inc.
Charleston, south carolina
Resource Management Concepts, Inc. (RMC) provides high-quality, professional services to government and commercial sectors. Our mission is to deliver exceptional management and technology solutions supporting the protection and preservation of the people and environment of the United States of America.
RMC is hiring an Administrative Assistant to assist in a variety of tasking, business, and management activities.

Four (4) years of experience, including word processing, spreadsheet development, documenting management issues, financial analysis, data collection, report processing, brief preparation, reading milestone schedules, and sending and receiving emails.

Two (2) years of work experience shall be within DoD.

Requirements

Associate’s Degree in Business or Computer Science. OR

High School Diploma or GED and eight (8) years experience, including word processing, spreadsheet development,...

Full-time
Executive Administrative Assistant
HR Rethought
Overland Park, kansas
HR-Rethought is a growing fractional HR and Recruiting company based in south Overland Park, KS with clients across the country. We partner with small to midsize businesses – providing as little or as much HR/Recruiting support as needed! Our diverse portfolio of clients cross all industries - from manufacturing to engineering to retail services and beyond!
We are growing and are seeking an Administrative Assistant to join our fun and “get it done” driven team. Our ideal candidate is self-motivated, extremely organized, and experienced in providing C-level support.
Our business thrives on our unique set of Core Values, are we are looking for the same in our Administrative Assistant:

Positive Energy

Swiss Chameleon

Humble Hustler

Fearless Winner

Others First

We are looking for the following team member:
As an Administrative Assistant for HR-Rethought your role...

Full-time
Administrative Assistant
CBH Homes
Meridian, idaho
Description
Team CBH is growing! We are looking for a positive and professional Construction Administrative Assistant to join our team.

Are you highly organized and love helping people?

Do you have a positive perspective and enjoy working in a fast-paced, dynamic environment?

Are you interested in working at a company that was voted 1st in Best Places to Work in Idaho?

If you want to join an amazing team that works with superintendents and trade partners to build dreams daily, here’s your chance.
In this role, you’ll:

Follow up with superintendents & trade partners to ensure jobs are kept on schedule

Review and publish bids

Issue purchase orders

Create and publish job schedules

Onboard new trade partners
Answer phone calls or emails from trade partners and superintendents
Support construction with...

Full-time
Administrative Assistant
Heritage Exteriors
Willmar, minnesota
Heritage Exteriors is growing, and we have an excellent opportunity for a detail-oriented and highly organized Administrative Assistant to join our team. The ideal candidate will be proficient in data entry, possess experience with QuickBooks, and demonstrate exceptional attention to detail. As an Administrative Assistant at Heritage Exteriors, you will play a crucial role in supporting various administrative tasks and ensuring the smooth operation of our office.
Requirements

Provide administrative support to the office staff, including answering phone calls, responding to emails, and accurately setting up all new customers in a CRM.

Perform data entry tasks with accuracy and efficiency, including but not limited to entering customer information, processing invoices, and updating records in our database.

Utilize QuickBooks to enter accounts payables and accounts receivables.

Assist in maintaining office supplies and...

Not Specified
Administrative Assistant
Grand Lodge, Masonic Homes & Acacia Creek
Covina, california
Pay Range: $22.87 to $28.00/hour
JOB CULTURE
The Masonic Homes of California (MHC) and the Masonic Center for Youth and Families (MCYAF) are committed to improving the quality of life by empowering our members, their families and our communities to live well and achieve meaningful and rewarding lives.
As a non-profit, we are dedicated to creating an equable culture through ongoing systemic evaluations and personal connection with our colleagues and clients. We fulfill our mission with accountability while also being team-oriented, caring, and honest. Through an inclusive and diverse model of care, we help strengthen families and allow individuals to overcome obstacles.
MCYAF is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all colleagues. As a multi-cultural organization, we provide services from a place of cultural...

Full-time
Administrative Assistant (3061)
Navarro Inc.
Fort Belvoir, virginia
Navarro Research and Engineering, Inc. is recruiting for an Administrative Assistant Fort Belvoir, VA.
Navarro is a premier contractor providing high-quality technical services to DOE, NASA, and DOD. Navarro’s success is based on our customer service focus and our well-known responsiveness and innovation. In all we do, either in corporate management or in our services to our clients, we seek for the most effective and efficient approaches to provide best value to our clients.
This position will support the Defense Acquisition University at Ft. Belvoir. The Defense Systems Management College (DSMC) requires project management and administrative support for the delivery of the Operational and Academic Schedule.
Project Support:

Works with course managers, program directors, course liaisons, faculty, students and administrative staff to provide administrative functions listed below in support of courses, lessons, symposia, and workshops.
...

Full-time
Administrative Assistant
Henry J Austin
Trenton, new jersey
MAJOR FUNCTION
Under the direction of the Chief Officers performs secretarial and administrative support functions for designated clinical and senior staff members including but not limited to these ESSENTIAL FUNCTIONS.
ESSENTIAL FUNCTIONS
·       Consistently greets all patients/clients/customers via telephone or directly in a personal and professional manner.
·       Organizes assigned secretarial and other related clerical work and develops effective work methods.
·       Types technical, scientific, financial, statistical and other statements and reports, correspondence, memoranda, opinions, orders, bills, warrants, contracts, forms, specifications, records, manuscripts and legal documents from varied types of copy.
·       Provides administrative and secretarial support to other...

Full-time
Administrative Virtual Assistant
The Van Dyk Group
Beach Haven, new jersey
The Van Dyk Group, a well-established real estate company, is looking for an Administrative Virtual Assistant to join our team. As an Administrative Virtual Assistant, you will provide remote administrative support to various departments within the company, assisting with day-to-day operations and ensuring efficient workflow.
In this role, you will be responsible for managing calendars, scheduling appointments and meetings, handling correspondence, and organizing documents and files. You will also assist with data entry, research, and preparing reports as needed. As a virtual assistant, you will need to have excellent communication and organizational skills, as well as the ability to work effectively in a remote work environment.

Responsibilities

Manage calendars, schedule appointments, and coordinate meetings

Handle correspondence, including email and phone calls

Organize and maintain files and documents

Conduct research and...

Full-time
Administrative Assistant
Fred Astaire Dance Studios
Scottsdale, arizona
Come be a part of the vibrant Fred Astaire Dance Studios® team as we grow our Arizona and Nevada Regional HQ!
We are seeking a dedicated individual who thrives on focusing on specifics, ensuring accuracy, correctness, and thorough completion of tasks. The ideal candidate is a perfectionist who needs to have all the information before proceeding, follows processes meticulously, and works with precision. In this role, you'll support our events department, focusing on maintaining high-quality customer communication, utilizing your strong administrative skills, and delivering consistent, top-level customer service. If you are thorough, accurate, and driven to meet deadlines while maintaining exceptional attention to detail, we encourage you to apply.
Excited to apply? We’d love to learn more about you! Please take a moment to complete a brief two-question survey that will help us understand your work preferences and communication style. Remember to have your...

Not Specified
Administrative and Compliance Assistant (Justice Related Services)
Access Services
Plymouth Meeting, pennsylvania
Access Services is hiring a full time, in office Administrative and Compliance Assistant for the Justice Related Services program in Plymouth Meeting, PA. This role involves a variety of tasks including managing vehicles (fleet management), planning events, handling billing, sending out mail, ordering and managing supplies, and managing paperwork and data. This role supports the daily activities of programs within Adult Behavioral Health and Justice Related Services.

The Administrative and Compliance Assistant will be attentive to detail, manage time effectively to prioritize multiple priorities and meet deadlines. The successful candidate will be able to work well within a team of case managers, be well organized, effective in communication, and be solutions oriented when encountering challenges.
Essential Functions:

Ensure that EZ Pass statements and vehicle log reports are accurately and promptly...

Full-time
Administrative Assistant
Apple Roofing
Lincoln, nebraska
Apple Roofing is a leading roofing company with a reputation for excellence and quality service. We are currently looking for a dedicated and efficient Administrative Assistant to join our team. In this role, you will provide administrative support to ensure the smooth and efficient operations of the office.

Responsibilities

Answer and direct phone calls in a professional and courteous manner

Greet and assist visitors, ensuring they are received in a friendly and welcoming manner

Manage and maintain office supplies and inventory

Assist in organizing and coordinating meetings and conferences

Handle and prioritize incoming and outgoing correspondence

Perform general clerical duties such as data entry, filing, and photocopying

Assist with the preparation of reports and presentations

Provide administrative support to the management team

Ensure confidentiality and security of all...

Full-time
Administrative Assistant (3060)
Navarro Inc.
Richland, washington
Navarro Research and Engineering is recruiting for an Administrative Assistant in Richland, WA.
Navarro Research & Engineering is an award-winning federal contractor dedicated to partnering with clients to advance clean energy and deliver effective solutions for complex challenges in the nuclear and environmental fields. Joining Navarro means being a part of an exceptional team committed to quality and safety while also looking for innovative strategies to create value for the client’s success. Headquartered in Oak Ridge, Tennessee, Navarro has active programs in place across the nation for DOE/NNSA, NASA, and the Department of Defense.
This position will support Navarro-ATL. Navarro-ATL is located in Richland, WA, and operates, manages, and maintains the 222-S Laboratory Complex for the Department of Energy. The Navarro-ATL members are Navarro Research and Engineering, Inc. (Oak Ridge, TN), and Advanced Technologies and Laboratories International (Gaithersburg,...

Full-time
Administrative Assistant
Magrym Consulting, Inc.
Midland, texas
Job Summary
Reporting to the Office Manager, the Administrative Assistant provides entry-level support and coordinates to support the day-to-day operations of Magrym Consulting, Inc. In this role, the Administrative Assistant assists with all administrative, routine office duties, along with special projects. Additionally, the Administrative Assistant will exhibit exceptional professional and communication skills in a collaborative environment. The Administrative Assistant, with the guidance of the Office Manager, works to meet the needs of the business in an organized and efficient manner.
Essential Duties and Responsibilities
• Answers and transfers phone calls, screening when necessary
• Welcomes and directs visitors and clients
• Creates and maintains filing systems, for both electronic and physical files
• Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents
• Responds...

Full-time
Administrative Assistant
LD Alliance Concert & Lighting Systems
Brisbane, california
We're seeking an Administrative Assistant extraordinaire to join our fantastic.
If you accept this mission, you will be tasked to dazzle us with your administrative prowess, juggle multiple tasks effortlessly, and be the glue that holds our office together.
Requirements
What you'll do:

Manage calendars and appointments like a pro

Handle incoming calls and correspondence with a smile

Assist with ATO lodgements and communications

Keep systems and data updated and accurate

What you'll bring:

A positive attitude and a willingness to learn

Exceptional organisational skills and attention to detail

Great communication skills, both written and verbal

Proficiency in Microsoft Office

A love for teamwork and collaboration

What we offer:

A supportive and flexible...

Full-time
Administrative Assistant / Project Coordinator
Emanuelson-Podas
Edina, minnesota
This position is a full-time role, providing dedicated support to a project team and Partners. The aim of this role is to track all the administrative details and clear the path for the team and Partners. This role requires a proactive individual with excellent multitasking abilities, strong communication skills, and a keen attention to detail.
The position contributes to EP’s organization and efficiency, working to create and complete project specific tasks, as well as coordination needs in a timely and cost-effective manner.
While repetitive tasks are certainly part of this position, the tasks assigned can vary week to week based on the needs of EP. The most important responsibility is to ensure that administrative tasks and projects are completed with a high level of efficiency, positivity, accuracy, flexibility, and confidentiality to support EP.
This position will evolve with time. As familiarity with EP grows, further areas for role...

Full-time
Part Time Administrative Assistant
Baird & Warner
Glenview, illinois
About Baird & Warner Real Estate
Over the last decade, Baird & Warner was named a Chicago Tribune Top Workplace ten times in a row. But we didn’t get there by accident — behind every great company is a culture created by the professionals who work there. Throughout our rich history, one thing has remained true: we believe that when you give people the support they need, amazing things can happen. That’s why at Baird & Warner we empower you to be independent, to grow in your career, to do the right thing by your colleagues and your community, and to have a true work/life balance. We truly care about making our team feel part of something bigger by sharing a single purpose — making it easier for homebuyers and sellers to realize their real estate dreams.
Job Summary
We are looking for a dynamic, administrative & marketing professional to join our team supporting real estate sales professionals at our Glenview...

Full-time
Administrative Assistant
Baird & Warner
Glenview, illinois
About Baird & Warner Real Estate
Over the last decade, Baird & Warner was named a Chicago Tribune Top Workplace ten times in a row. But we didn’t get there by accident — behind every great company is a culture created by the professionals who work there. Throughout our rich history, one thing has remained true: we believe that when you give people the support they need, amazing things can happen. That’s why at Baird & Warner we empower you to be independent, to grow in your career, to do the right thing by your colleagues and your community, and to have a true work/life balance. We truly care about making our team feel part of something bigger by sharing a single purpose — making it easier for homebuyers and sellers to realize their real estate dreams.
Job Summary
We are looking for a dynamic, full-time administrative & marketing professional to join our team supporting real estate sales professionals at our Glenview...

Full-time
FOIA Administrative Assistant
Resource Management Concepts, Inc.
Indian Head, maryland
Resource Management Concepts, Inc. (RMC) provides high-quality, professional services to government and commercial sectors. Our mission is to deliver exceptional management and technology solutions supporting the protection and preservation of the people and environment of the United States of America.
RMC is seeking a detailed oriented Administrative Assistant to support our customer at Naval Surface Warfare Center (NSWC) Indian Head. This position will perform a wide variety of complex and confidential tasks in support of customer compliance with the Freedom of Information Act (FOIA). Responsibilities will include:

Receiving FOIA requests, determining the appropriate actions to be taken, and drafting case documentation.

Performing detailed research, analysis, and evaluation to determine whether the documents requested are subject to release. Consulting with legal on the preparation of denial...

Full-time
Administrative Assistant (SkillBridge)
ARMOR Initiative LLC
Texarkana, texas
The ARMOR Initiative DoD SkillBridge Internship is an approved SkillBridge Program under the Department of Defense. SkillBridge period of eligibility is within the final 180 days of Active Duty service, and the SkillBridge must be completed prior to separation from Active Duty in the U.S. Armed Forces. ARMOR Initiative SkillBridge is open to members of all services, and all ranks and experience levels. Service members should fully review SkillBridge Position Description for individual opportunity requirements and qualifications.

SkillBridge participants participate in full time training with industry (40 hour work week) under military orders and are not eligible for compensation from ARMOR Initiative or it’s partner host employers but will continue to receive all military wages and benefits for the period of the DoD SkillBridge enrollment.
DoD SkillBridge is fully compliant with FLSA, DBA, SCA, CSHSSA and all other pertinent Federal and State labor laws.
We...

Full-time
Administrative Assistant (SkillBridge)
ARMOR Initiative LLC
San Antonio, texas
The ARMOR Initiative DoD SkillBridge Internship is an approved SkillBridge Program under the Department of Defense. SkillBridge period of eligibility is within the final 180 days of Active Duty service, and the SkillBridge must be completed prior to separation from Active Duty in the U.S. Armed Forces. ARMOR Initiative SkillBridge is open to members of all services, and all ranks and experience levels. Service members should fully review SkillBridge Position Description for individual opportunity requirements and qualifications.

SkillBridge participants participate in full time training with industry (40 hour work week) under military orders and are not eligible for compensation from ARMOR Initiative or it’s partner host employers but will continue to receive all military wages and benefits for the period of the DoD SkillBridge enrollment.
DoD SkillBridge is fully compliant with FLSA, DBA, SCA, CSHSSA and all other pertinent Federal and State labor laws.
We...

Full-time
Administrative Assistant (SkillBridge)
ARMOR Initiative LLC
Ogden, utah
The ARMOR Initiative DoD SkillBridge Internship is an approved SkillBridge Program under the Department of Defense. SkillBridge period of eligibility is within the final 180 days of Active Duty service, and the SkillBridge must be completed prior to separation from Active Duty in the U.S. Armed Forces. ARMOR Initiative SkillBridge is open to members of all services, and all ranks and experience levels. Service members should fully review SkillBridge Position Description for individual opportunity requirements and qualifications.

SkillBridge participants participate in full time training with industry (40 hour work week) under military orders and are not eligible for compensation from ARMOR Initiative or it’s partner host employers but will continue to receive all military wages and benefits for the period of the DoD SkillBridge enrollment.
DoD SkillBridge is fully compliant with FLSA, DBA, SCA, CSHSSA and all other pertinent Federal and State labor laws.
We...

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