Administrative Assistant in New York

Almstead Tree and Shrub Care Co. is a second-generation, family-owned firm established in 1964 that services commercial and residential clients throughout the NY, NJ, and CT tri-state area. We are looking for a friendly and organized Administrative Assistant to join our team and assist our CEO and top Sales Arborist. As an Administrative Assistant, you will play a crucial role in ensuring a positive experience for both our clients and employees.

In this position, you will be responsible for managing client proposals, handling information requests and e-mail correspondence, scheduling meetings and conference calls, and providing customer service support. To succeed in this role, you should have excellent communication and writing skills, attention to detail, and the ability to thrive in a fast-paced environment.

Your responsibilities will include:

- Creating detailed client-specific proposals in collaboration with the sales...

The Rallye Motor Company, Long Island's premier luxury automotive group, is seeking a talented Administrative Assistant to join our team on a temporary basis with the possibility of becoming a permanent employee with the Rallye Motor Company. This is an exciting opportunity to work in a fast-paced and dynamic environment within the automotive industry.

As an Administrative Assistant, your responsibilities will include performing various administrative tasks as well as cashier and reception responsibilities. the ideal candidate is highly organized, detail-oriented, and able to multitask effectively.

Duration: Temporary position for up to 3 months with the possibility of becoming a permanent employee.

Responsibilities:

• Perform general administrative duties, such as managing correspondence, answering phone calls, and greeting visitors.
• Responsible for receiving payment and proper authorizations for completed Service...

Job Purpose:

The Gersh Organization is dedicated to changing the lives of children on the autism spectrum.

We are looking to hire a full-time, professional School Administrative Assistant to support the needs of our school located in West Hempstead, NY. Our Office staff serves as the first point of contact for parents, students and staff, and must be able to handle a high volume/high traffic environment with a positive attitude.

Duties and Responsibilities

• Responsible for establishing and maintaining professional relationships with parents, vendors, and school districts.
• Greet and assist visitors with checking in, ensuring that they are covid symptom-free.
• Answer telephone and direct incoming calls to the appropriate party in an efficient manner.
• Handle clerical tasks such as filing (both electronic and physical files), typing, photocopying, making labels, and handling all incoming...

• Create a collaborative environment as a liaison between Agents and Departments within the organization, including Accounting, Marketing, Human Resources, etc.
• Accurately prepare and copy board packages as instructed by Agents.
• Provide administrative support to Agents, which includes generating letters, copying, faxing, assisting with mailings, etc.
• Assist Agents with uploading photos for their listings, running credit reports, and responding to general client inquiries.
• Run daily listings search for Agents and email to all daily, by 9:00am.
• Order/track business cards and name plates for all Agents.
• Coordinate and track all advertising loans between Agents and Marketing.
• Process mail, and create the mailing tracker to be sent to Marketing
• Proof read all deliverables, communications, etc.
• Ensure consistency and standards are met on all work products.
• Maintains the Agent mailbox...

• Create a collaborative environment as a liaison between Agents and Departments within the organization, including Accounting, Marketing, Human Resources, etc.
• Accurately prepare and copy board packages as instructed by Agents.
• Provide administrative support to Agents, which includes generating letters, copying, faxing, assisting with mailings, etc.
• Assist Agents with uploading photos for their listings, running credit reports, and responding to general client inquiries.
• Run daily listings search for Agents and email to all daily, by 9:00am.
• Order/track business cards and name plates for all Agents.
• Coordinate and track all advertising loans between Agents and Marketing.
• Process mail, and create the mailing tracker to be sent to Marketing
• Proof read all deliverables, communications, etc.
• Ensure consistency and standards are met on all work products.
• Maintains the Agent mailbox...

About Us:

ZIZO Technologies Inc. is a data-driven, innovative platform that transforms employee management. We focus on data integration, business intelligence, and the gamification of KPIs to tackle challenges related to employee engagement, disengagement, high attrition rates, and changing workforce dynamics. Our parent company, 1800 Group, is a multifaceted organization with a diverse portfolio of companies.

Job Description:

We are looking for a dedicated and highly organized Administrative Assistant to join our team. In this role, you will provide essential administrative support to our Head of HR, who is also involved with several companies under the 1800 Group umbrella, contributing to the efficient operation of our office.

Responsibilities:

• Handle general administrative tasks, including phone calls, emails, and document management.
• Perform comprehensive research to support various...

ADMINISTRATIVE ASSISTANT

Long Island Speech is looking for a dynamic Administrative Assistant to join our team. This role combines Administrative Assistant, Personal Assistant, and Marketing Assistant responsibilities to support the Chief Operations officer.

• Supporting the manager of a private practice with offices across Long Island and liaise between all locations (including 80+ therapists & 50+ Administrative staff, & numerous patients)
• Manage professional calendar

• Serve as a first point of contact for incoming calls, take detailed messages and prioritize information

• Draft email responses and convey all memos to staff, including but not limited to annual meetings, monthly lectures, team building events, etc. Communication skills a MUST.

• Schedule conference calls, in-person meetings and virtual meetings using platforms such as GoToMeeting, Zoom,...