Administrative Assistant in New York

QSAC is a reputable accounting firm that specializes in providing high-quality financial services to businesses and individuals. We are currently seeking a detail-oriented and organized Administrative Assistant to join our team. As an Administrative Assistant, you will play a crucial role in ensuring the smooth operation of our office by providing administrative support to the accounting staff.

Responsibilities

• Schedule and coordinate appointments, meetings, and travel arrangements for the accounting team
• Answer and direct phone calls and emails to the appropriate staff members
• Maintain electronic and hard copy filing systems
• Prepare and modify documents, including correspondence, reports, drafts, memos, and emails
• Assist in processing invoices, purchase orders, and expense reports
• Conduct research on various topics as assigned by the accounting team
• Create and maintain spreadsheets and databases to track...

Friends of the High Line seeks a proactive, detail-oriented, and versatile Administration Assistant to deliver essential support to the Chief Administrative Officer and various departments within the Administration team, including Legal, People & Culture, Information Technology, Office Management, Data & Evaluations, and Finance. This position offers a unique opportunity to contribute to high-impact projects and initiatives. 

This role will report directly to the Manager, Administration & Special Projects. 

Responsibilities

• Efficiently review and process invoices, ensuring accuracy and timely submission.
• Draft clear and engaging communications and presentations for various stakeholders.
• Provide comprehensive project support across multiple departments, ensuring seamless coordination and execution.
• Actively assist with Retail and Merchandising workstreams, including hands-on support for...

THE LONG ISLAND CENTERS FOR SPEECH IS HIRING AN ADMINISTRATIVE ASSISTANT TO WORK WITH OUR DEDICATED TEAM, FOR OUR INOVATED REVOLUTIONARY DESIGN: SPOT PAL (thespotpal.com)

THIS IS A FULL TIME POSITION BASED IN EAST YAPHANK with travel to our other 8 office locations in Nassau & Suffolk counties as needed.

This exciting opportunity offers a competitive salary $40,000-$50,000/year plus an excellent benefits package including medical, dental and vision insurance, 401K and paid PTO. We provide an excellent working environment with great growth opportunities.

 We are looking for someone who can:

• Manage professional calendars
• Serve as a first point of contact for incoming calls, take detailed messages and prioritize information
• Draft email responses and convey all memos to staff. Communication skills a MUST.
• Schedule conference calls,...

The Administrative Assistant/Receptionist is responsible for performing a wide range of clerical/administrative assignments and work independently without close supervision. The ideal candidate must be able to interact with people on all levels including managers, staff, and clients.

A successful candidate will be self-motivated with the willingness to learn and innately possess an attention to detail. The candidate will be trustworthy and punctual and have a positive attitude.

Duties

• Answer multi-line phone system.
• Greet clients and visitors to small office.
• Order office supplies as inventoried.
• Provide broad administrative support to staff including scanning and archiving files.
• Assist Project Managers with proofing, formatting, production of technical reports, and presentation materials.
• Maintain conference rooms, copy machines and printers/plotters.
• Also responsible for coordinating...

Greenbacker Capital (“Greenbacker”) is an investment management firm that focuses on renewable energy and sustainable infrastructure investing. Since its’ founding in 2011, Greenbacker has grown to just over 100 employees, located in four offices (New York City, Portland, ME, Denver CO and Montpelier VT), and a number of additional individual locations throughout the United States. With over 60 years of combined infrastructure investment experience and more than $20 billion in combined transactions across the investment team, we are positioned as a market leader in sustainable infrastructure investments. We invest in a diversified portfolio of income-producing renewable energy power facilities that sell power under long-term contract to high credit worthy counterparties such as utilities, municipalities, and corporations.

Greenbacker strives to create a workforce that encourages a supportive and inclusive culture by promoting diversity and excluding all forms of...

Parallel Employment is currently seeking a Warehouse Administrative Assistant to join a dynamic Lancaster client. This position will provide administrative support to the warehouse operations and assist with various tasks related to inventory management, shipping and receiving, and general warehouse administrative duties.

Searching for well-organized, energetic and self motivated individuals that can help take the Warehouse office to the next level. Many of the responsibilities of this position center around wholesale order entry, invoicing, filing and fielding calls from dealer network around the country.

Shift: 1st shift, Monday - Friday, 8:00 AM - 4:30 PM

Pay: $17.00 - $19.00 per hour, depending on experience

Responsibilities:

• Assist with processing and maintaining inventory records
• Data entry into Epicor (operating system)
• Order entry and processing
...

Industry: Financial Services

Title: Administrative Assistant

Company: SimpleCiti Holdings

About Us:

SimpleCiti Holdings is a Family Office Holding Company with various business lines, ranging from Commercial Real Estate to Speciality Finance to Medical Liens. We are currently seeking an Administrative Assistant to join our team, facilitating seamless communication and coordination across legal, marketing, accounting, and other key departments. This is an excellent opportunity for a motivated individual to gain hands-on experience in the financial services industry and contribute to the growth of our organization.

Job Description:

We are looking for a proactive and organized Administrative Assistant to support our fast-paced real estate team. In this role, you will be instrumental in managing daily office operations, assisting...

AHRC Suffolk's mission is to provide dynamic, innovative and integrated services where children and adults with intellectual and developmental disabilities discover and define their own quality of life and are thriving to their fullest potential, joined by their families, circles of support and our person-centered organization.

• Visit us at https://www.ahrcsuffolk.org/ to learn more!

ROLE SUMMARY:

The Administrative Assistant is responsible for providing direct support for both the Human Resources (HR) and Administrative Services Departments. This role will gain exposure to recruitment, onboarding, investigative processes, internal reviews, record retention, safety, and benefits. With support from the HR and Administrative leadership, the Administrative Assistant will drive consistencies by creating communication plans in line with agency values.

ROLE RESPONSIBILITIES:

• Acts as...

The Rallye Motor Company, Long Island's premier luxury automotive group, is seeking a talented Administrative Assistant to join our team on a temporary basis with the possibility of becoming a permanent employee with the Rallye Motor Company. This is an exciting opportunity to work in a fast-paced and dynamic environment within the automotive industry.

As an Administrative Assistant, your responsibilities will include performing various administrative tasks as well as cashier and reception responsibilities. the ideal candidate is highly organized, detail-oriented, and able to multitask effectively.

Duration: Temporary position for up to 3 months with the possibility of becoming a permanent employee.

Responsibilities:

• Perform general administrative duties, such as managing correspondence, answering phone calls, and greeting visitors.
• Responsible for receiving payment and proper authorizations for completed Service...

The Rallye Motor Company, Long Island's premier luxury automotive group, is seeking a talented Administrative Assistant to join our team on a temporary basis with the possibility of becoming a permanent employee with the Rallye Motor Company. This is an exciting opportunity to work in a fast-paced and dynamic environment within the automotive industry.

As an Administrative Assistant, your responsibilities will include performing various administrative tasks as well as cashier and reception responsibilities. the ideal candidate is highly organized, detail-oriented, and able to multitask effectively.

Duration: Temporary position for up to 3 months with the possibility of becoming a permanent employee.

Responsibilities:

• Perform general administrative duties, such as managing correspondence, answering phone calls, and greeting visitors.
• Responsible for receiving payment and proper authorizations for completed Service...

AHRC Suffolk's mission is to provide dynamic, innovative and integrated services where children and adults with intellectual and developmental disabilities discover and define their own quality of life and are thriving to their fullest potential, joined by their families, circles of support and our person-centered organization.

• Visit us at https://www.ahrcsuffolk.org/ to learn more!

ROLE SUMMARY:

The Administrative Assistant is responsible for providing direct support for both the Human Resources (HR) and Administrative Services Departments. This role will gain exposure to recruitment, onboarding, investigative processes, internal reviews, record retention, safety, and benefits. With support from the HR and Administrative leadership, the Administrative Assistant will drive consistencies by creating communication plans in line with agency values.

ROLE RESPONSIBILITIES:

• Acts as...

Logistics summary:

Position: Administrative Assistant

Type: Full-time, overtime-exempt employee position

Location: Primarily remote, but must reside in the New York City area and be able to travel to New York City to attend occasional (up to quarterly) in-person meetings. 

Hours: On-call during business hours 4 days per week, logging ~30 hours per week.

Compensation: $55,000–$65,000 per annum

Timeline: We’re looking to fill this role ASAP, but we will spend the necessary time to find the best fit. 

A practice assignment requiring up to 3 hours will be given to assess the applicant’s abilities and skill level.

Current New York City Department of Education employees or those whose employment has ended within the past 12 months are not eligible.

Initial deadline to apply: May 1, 2024

​Seeking you... if you:

• are highly efficient, organized, adaptable, and...

The Gersh Organization is dedicated to changing the lives of children on the autism spectrum. Our team of professionals is committed to providing opportunities, inspiration, and guidance for every child to reach their full potential, regardless of the challenges they face.

Duties and responsibilities

• Help support day to day responsibilities of facilities staff
• Work with VP to help manage a systematic, proactive approach to maintaining all of our locations and supporting the staff at each location – coordinate weekly maintenance logs with maintenance staff at each location and attend weekly maintenance calls
• Handle all maintenance and cleaning, bids for facilities related projects, contract laborers as needed to keep each of our locations; residential properties and schools looking presentable and clean
• Manage fleet of vehicles from keeping up on registration, inspection, distribution of insurance cards, maintenance,...

Parallel Employment Group is proud to partner with a top manufacturing leader offering the highest quality products and seeking an Experienced Administrative Assistant with Purchasing experience!

Preferred 2-year degree or 2+ years of experience in Purchasing.

The base salary range for this position is $22.00 - $28.00 an hour

Monday - Friday 8am-4:30pm

Requirements

Primary Responsibilities / Essential Job Functions:

Collaborate effectively with various departments.

Ensure efficient operations of receiving, filing, inventory monitoring, and Material Test Reports.

Enter and amend Purchase Orders, and communicate with vendors to support all Service Center products.

Assist in the Out For Processing operation, overseeing smooth flow from Sales requirements to customer shipment, including imaging of documents and compiling standard reports.

Interact directly with Service Center Vendors and Employees as...

Named one of Fast Company’s Most Innovative Companies in 2023, Athletes Unlimited is a new model of pro sports, where athletes are decision-makers and individual players are champions of team sports. Athletes Unlimited owns and operates professional women’s softball, lacrosse, volleyball and basketball leagues featuring world-class competition and fan experience and stands out as an organization driven by the athletes that play in the leagues.  Athletes Unlimited is the first professional sports league to be organized as a Public Benefit Corporation.

We change the game with faster play, and new team rosters every week, delivering thrilling entertainment in which every moment counts. We provide our team of enthusiastic, collaborative innovators with a next-generation workplace with unlimited PTO, competitive health insurance, professional development opportunities, and more so that we can build the future of professional sports. Are you...

Almstead Tree and Shrub Care Co. is a second-generation, family-owned firm established in 1964 that services commercial and residential clients throughout the NY, NJ, and CT tri-state area. We are looking for a friendly and organized Administrative Assistant to join our team and assist our CEO and top Sales Arborist. As an Administrative Assistant, you will play a crucial role in ensuring a positive experience for both our clients and employees.

In this position, you will be responsible for managing client proposals, handling information requests and e-mail correspondence, scheduling meetings and conference calls, and providing customer service support. To succeed in this role, you should have excellent communication and writing skills, attention to detail, and the ability to thrive in a fast-paced environment.

Your responsibilities will include:

- Creating detailed client-specific proposals in collaboration with the sales...

The Rallye Motor Company, Long Island's premier luxury automotive group, is seeking a talented Administrative Assistant to join our team on a temporary basis with the possibility of becoming a permanent employee with the Rallye Motor Company. This is an exciting opportunity to work in a fast-paced and dynamic environment within the automotive industry.

As an Administrative Assistant, your responsibilities will include performing various administrative tasks as well as cashier and reception responsibilities. the ideal candidate is highly organized, detail-oriented, and able to multitask effectively.

Duration: Temporary position for up to 3 months with the possibility of becoming a permanent employee.

Responsibilities:

• Perform general administrative duties, such as managing correspondence, answering phone calls, and greeting visitors.
• Responsible for receiving payment and proper authorizations for completed Service...

Job Purpose:

The Gersh Organization is dedicated to changing the lives of children on the autism spectrum.

We are looking to hire a full-time, professional School Administrative Assistant to support the needs of our school located in West Hempstead, NY. Our Office staff serves as the first point of contact for parents, students and staff, and must be able to handle a high volume/high traffic environment with a positive attitude.

Duties and Responsibilities

• Responsible for establishing and maintaining professional relationships with parents, vendors, and school districts.
• Greet and assist visitors with checking in, ensuring that they are covid symptom-free.
• Answer telephone and direct incoming calls to the appropriate party in an efficient manner.
• Handle clerical tasks such as filing (both electronic and physical files), typing, photocopying, making labels, and handling all incoming...

• Create a collaborative environment as a liaison between Agents and Departments within the organization, including Accounting, Marketing, Human Resources, etc.
• Accurately prepare and copy board packages as instructed by Agents.
• Provide administrative support to Agents, which includes generating letters, copying, faxing, assisting with mailings, etc.
• Assist Agents with uploading photos for their listings, running credit reports, and responding to general client inquiries.
• Run daily listings search for Agents and email to all daily, by 9:00am.
• Order/track business cards and name plates for all Agents.
• Coordinate and track all advertising loans between Agents and Marketing.
• Process mail, and create the mailing tracker to be sent to Marketing
• Proof read all deliverables, communications, etc.
• Ensure consistency and standards are met on all work products.
• Maintains the Agent mailbox...

• Create a collaborative environment as a liaison between Agents and Departments within the organization, including Accounting, Marketing, Human Resources, etc.
• Accurately prepare and copy board packages as instructed by Agents.
• Provide administrative support to Agents, which includes generating letters, copying, faxing, assisting with mailings, etc.
• Assist Agents with uploading photos for their listings, running credit reports, and responding to general client inquiries.
• Run daily listings search for Agents and email to all daily, by 9:00am.
• Order/track business cards and name plates for all Agents.
• Coordinate and track all advertising loans between Agents and Marketing.
• Process mail, and create the mailing tracker to be sent to Marketing
• Proof read all deliverables, communications, etc.
• Ensure consistency and standards are met on all work products.
• Maintains the Agent mailbox...

About Us:

ZIZO Technologies Inc. is a data-driven, innovative platform that transforms employee management. We focus on data integration, business intelligence, and the gamification of KPIs to tackle challenges related to employee engagement, disengagement, high attrition rates, and changing workforce dynamics. Our parent company, 1800 Group, is a multifaceted organization with a diverse portfolio of companies.

Job Description:

We are looking for a dedicated and highly organized Administrative Assistant to join our team. In this role, you will provide essential administrative support to our Head of HR, who is also involved with several companies under the 1800 Group umbrella, contributing to the efficient operation of our office.

Responsibilities:

• Handle general administrative tasks, including phone calls, emails, and document management.
• Perform comprehensive research to support various...

ADMINISTRATIVE ASSISTANT

Long Island Speech is looking for a dynamic Administrative Assistant to join our team. This role combines Administrative Assistant, Personal Assistant, and Marketing Assistant responsibilities to support the Chief Operations officer.

• Supporting the manager of a private practice with offices across Long Island and liaise between all locations (including 80+ therapists & 50+ Administrative staff, & numerous patients)
• Manage professional calendar

• Serve as a first point of contact for incoming calls, take detailed messages and prioritize information

• Draft email responses and convey all memos to staff, including but not limited to annual meetings, monthly lectures, team building events, etc. Communication skills a MUST.

• Schedule conference calls, in-person meetings and virtual meetings using platforms such as GoToMeeting, Zoom,...