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Administrative Assistant

Seasons Kosher Supermarket

Lawrence, new york


Job Details

Full-time


Full Job Description

Company Overview

Seasons Kosher Supermarkets is one of the largest kosher supermarket chains in the nation. At present, there are 4 Seasons Supermarket locations & 4 Convenience store models across the Tri-State area with plans to expand. Seasons offers its customers a full-service kosher shopping experience where everyone, including its highly dedicated associates, is treated like family.

Due to our continued growth and expansion, we are looking for a highly motivated individual to join our company. In this role, you will work closely with the company's finance and operations management teams.

Job Description:

We are looking for an Administrative Assistant to join our team. In this position, you will ensure that you track and manage financial data. As a Administrative Assistant, you will help us in recording and maintaining daily financial transactions, performing reconciliations, assisting accountants in preparing financial statements, closing books, collecting debts, and making payments.

Daily Tasks:

- Total Inventory/ NCR

  • Invoices-update pricing
  • Enter New Items (Ensure items are at Budgeted Margins)
  • Follow up on Monthly Statements & make sure all invoices are entered into the system in a timely manner

- Shelf Label Management

  • Always make sure shelf labels are compliant at all times
  • Ensure all products have accurate updated price tags

- NetSuite

  • Vendor/Operating invoices, bills and credits
  • Scan and attach all supporting documentation
  • Ensure accurate Expense type categorization

- Payables

  • Keeping track of payment requests

- Mail

  • Open mail and notify the correct parties of important notices

- Payroll (New Hires)

  • Complete I-9’s for new employees
  • Send all other relevant information i.e., direct deposits, termination
  • Enter Schedules into Pay Clock system

Weekly Tasks:

- Concession

  • Run sales report for all concessionaires

- Scanning & Filing

  • Scan all entered invoices into the shared folder
  • Important mail i.e. bank statements etc.

- Petty Cash

  • Make sure petty cash is reconciled weekly

- Cycle Counting (Inventory)

  • Check Inventory Levels and correct on hand quantities in the system

- Total Inventory Accuracy

  • Review Bookkeeper Reports & Notifications, adjust as needed
  • React to margin reports send by Reporting team

- Marketing

  • Assist with In Store Promotional Events, schedules etc.
  • Put Store items on Sale, print shelf labels

Monthly Tasks:

- Customer Statements

  • Follow up with vendors on all monthly statements to ensure there are no old bills that have not been entered.
  • Enter relevant credits based on accounts that managers wrote off

- Credit Applications

  • Direct all unknown info to the corporate

- Inventory

  • Assist with Inventory Taking Process (Assist Audit Counts)
  • Assist in tracking and keeping accurate inventory

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