Administrative Assistant-Part Time

Cannon Industries

A global company with headquarters in Rochester, New York, Cannon Industries has grown to become one of the leading sheet metal and custom weld fabricators in the contract manufacturing industry. Our quality standards are unsurpassed in the industry because we know that our customers’ standards grow with each passing year. Computer controlled processes, operators and technicians with decades of experience, and strict procedures for quality control have led Cannon Industries to step ahead of the competition, by earning QS:9000, ISO:9002, and TS:16949 certifications. Cannon Industries, Inc. is a drug, smoke and alcohol free working environment.

General Job Description:

Controls the flow of calls and visitors to the company. Provides administrative support to the President, Sales and Customer Service. Expedites meetings, conferences, etc.

Minimum Qualifications:

1. Associates degree with 2 years (preferred) experience in an office/administrative setting
2. Legible handwriting with good written & oral communication skills, pleasant speaking voice
3. Working knowledge with MS Windows and with office software (MS Word, Excel and Outlook)
4. Ability to manage multiple priorities
5. Ability to maintain a positive, professional demeanor under all circumstances

Duties:

• Answer telephone, route calls and take accurate messages
• Greet visitors notify person visited, monitor visitor activities in public area of the building
• Operate paging system in a professional manner when requested
• Maintain appearance of work and copier area as well as conference room. (Re-Stock mini fridge)
• Establish/Maintain reservations for conference room(s).
• Maintain/Operate office equipment such as faxes, copiers and computers
• Maintain Human Resource Application Log weekly / Photo copy applications for interviews and distribute to interviewers.
• Assist with composing and publishing announcements and bulletins.
• Assist with coordination of company social events

Requirements

• Legible handwriting with good written & oral communication skills
• Pleasant speaking voice
• Working knowledge with MS Windows and with office software (MS Word, Excel and Outlook)
• Ability to manage multiple priorities
• Ability to maintain a positive, professional demeanor under all circumstances