Office Coordinator

The Office Operations Coordinator is responsible for smooth operations, internal support, external relationship management, and liaison with California-based HR, IT, and Facilities. Working as part of a small and dynamic team, you'll provide comprehensive administrative support, foster positive relationships with key stakeholders, and ensure seamless communication with our California headquarters.

Duties and Responsibilities:

§  Maintain office organization, including filing systems, inventory of supplies, and overall office appearance

§  Order and manage office supplies and equipment

§  Coordinate with building management and vendors for facilities-related issues

§  Greet visitors, answer phones, and direct inquiries professionally

§  Assist with domestic and international travel arrangements for staff, including flights, accommodations, and ground transportation

§  Schedule and coordinate...

Office and HR Coordinator

Full-time, In-office

Are you an organized, detail-oriented individual with excellent communication skills and a knack for problem-solving? Do you thrive in a fast-paced environment and enjoy supporting a team to achieve their goals? If so, we have an exciting opportunity for you!

About Us

We have a unique, dynamic work culture where two companies come together as one! Our unified mission is to simplify homeownership. C1 Insurance Group is a leading provider of insurance solutions dedicated to protecting individuals and families  across the nation. At MyUtilities, we're dedicated to providing exceptional service to our customers in the utilities industry. Our team is committed to excellence in everything we do. We value teamwork, innovation, and a customer-centric approach to business. With a commitment to excellence, innovation, and personalized service, we strive to...

Office and HR Coordinator

Full-time, In-office

Are you an organized, detail-oriented individual with excellent communication skills and a knack for problem-solving? Do you thrive in a fast-paced environment and enjoy supporting a team to achieve their goals? If so, we have an exciting opportunity for you!

About Us

We have a unique, dynamic work culture where two companies come together as one! Our unified mission is to simplify homeownership. C1 Insurance Group is a leading provider of insurance solutions dedicated to protecting individuals and families  across the nation. At MyUtilities, we're dedicated to providing exceptional service to our customers in the utilities industry. Our team is committed to excellence in everything we do. We value teamwork, innovation, and a customer-centric approach to business. With a commitment to excellence, innovation, and personalized service, we strive to...

We are looking for an energetic, self-motivated HR professional to provide general HR support for our growing team based in the Owings Mills/Reisterstown area. Reporting to the Human Resources Generalist, this role is a critical element for the future success of our organization - you will wear many hats and will have direct visibility to leaders and staff across the entire organization. You will coordinate several specific HR processes across the full employee life cycle.

As the Coordinator, you will spend most of your time supporting recruiting efforts, on-boarding, orientation, wellness, associate engagement, training events, and assisting with strategic projects as needed.

• Work directly with and report to the human resources generalist regarding all HR endeavors
• Assist in the full cycle recruitment process to include, setting up interviews, verifying work-history and references
• Help with new-hire procedures, including organizing employee...

Position Overview:

Urban Villages is seeking a full-time Office Coordinator (OC) to split their time between our company and Colorado Impact Fund, providing essential administrative services. The ideal candidate is reliable, highly motivated, and exceptionally well-organized, with excellent interpersonal skills. Responsibilities include assisting the Office Manager with administrative duties, supporting office functions, and offering general administrative support to executives and team members. The ideal candidate will demonstrate superb communication and multitasking abilities, a positive attitude, and a strong work ethic.

Administrative duties:

• Assist executives with scheduling, travel planning, administrative tasks, and personal requests
• Provide project and administrative support to office staff as needed

Colorado Impact Fund/ Urban Villages Office Support duties:

...

Receptionist / Office Coordinator

Meadows Urquhart Acree & Cook, LLP is a top local CPA firm with a diverse client base. We are looking for a motivated Receptionist / Administrative Office Coordinator to join our dynamic Administrative Team. Not only does Meadows Urquhart Acree & Cook, LLP provide, tax, assurance and accounting services, but we’re also forward-thinking consultants who step into our clients’ shoes. We offer services for businesses, high-net-worth individuals, nonprofits and investment funds.

We are a growing firm and look internally when choosing our future leaders. We are a team of passionate professionals who are excited about helping our clients and employees develop and achieve their potential. We are looking for a driven individual who is well-organized, self-motivated, and desires to provide excellent client service.

This position is the first point of contact for our clients and guests. Due to the responsibilities of...

Davis Partnership Architects in Denver, Colorado is searching for a detail-oriented Office & Facilities Coordinator with 1-3 years of relevant experience in management and maintenance of commercial office space, building security systems, and mechanical HVAC Building Automation System controls.  

Successful candidates are those who thrive working in a collaborative, team environment and who are willing to take on challenges.

Check out more about us at davispartnership.com.

Requirements

Completion of a high-school education or equivalent with 1-3 years’ experience in commercial office space management and maintenance is required.

Experience and training in building automation controls for mechanical heating and ventilation systems, building security systems is required.

This position requires in-person work and being located in the Denver, Colorado area.

Facilities Management Responsibilities...

SNIPEBRIDGE, a leading talent acquisition company specializing in the Architecture & Design industry, is currently seeking a Office Coordinatorto join our client's new studio in Chicago.

Our client is a leading Architecture & Design house that works in niche design areas with a selective global clientele. They have been in business for over 5 decades and have won many prestigious awards and have named in the Top Ten Most Innovative Companies in Architecture by Fast Company for two years in a row. The firm’s diverse project profile includes Custom Residential, Multi-Family Housing, Commercial, Museums, Cultural spaces, and Hospitality.

Position Summary 
The Office Coordinator provides general administrative and office operations support for a variety of departments and teams across the Olson Kundig New York or Chicago office, and in coordination with the Olson Kundig Seattle office.   To succeed in this role, you should...

We’re looking for an exceptional Logistics/Office coordinator to join our team!

In this role, you will work as part of a dynamic and passionate team to ensure desired sales metrics. You will match the right technician to every job, helping achieve the company’s financial goals.

A qualified candidate must have the ability to work in a fast paced environment while providing exceptional customer service. We're offering starting rates between $20 and $25 per hour, depending on your experience!

Responsibilities

• Be professional and establish customer rapport, encouraging repeat business.
• Respond to customer requests, resolving issues and promoting the brand.
• Participate in training to boost sales and ensure quick, accurate dispatch of incoming orders.
• Update customers throughout the day on the technician’s progress.
• Process all New hires
• Order...

About US

Egon Zehnder is the world’s preeminent executive search and leadership advisory firm, inspiring leaders to navigate complex questions with human answers. We help organizations get to the heart of their leadership challenges and offer honest feedback and insights to help leaders realize their true being and purpose.  We believe that together we can transform people, organizations and the world through leadership.

The Opportunity

The Receptionist/Office Coordinator is responsible for delivering exceptional customer service while coordinating the day-to-day facilities operations and maintaining an organized, best in class work environment. This role is highly visible and is often the first point of contact for clients, employees, and guests. The ideal candidate is a positive, polished, and articulate professional who is comfortable with ever-changing tasks and possesses a high level of...

At Wolf Consulting, we are proud to be the go-to experts in computer support and cloud services for small and mid-size businesses in the region. With over 35 years of experience, we have built a strong reputation as a trusted IT partner for businesses and non-profits in Pittsburgh. Our mission is to alleviate the technology and cybersecurity concerns of our clients, allowing them to focus on their core priorities. Recognized as a top Managed Services Provider (MSP), we have also earned the prestigious title of one of the Best Places to Work in Western Pennsylvania for eight years in a row.

We are currently looking for a friendly and detail-oriented office coordinator who is highly organized. In this role, you will be crucial in ensuring the efficient operation of our office in Monroeville. This is a great opportunity for you to provide vital support to our employees and clients on a variety of tasks and initiatives. As an office coordinator your responsibilities will include...

Wasserman is a partner to the world’s most iconic sports figures, musical artists, brands and properties. Our purpose is to transform and advance brands, businesses and careers, empowering clients to create culture and impact audiences.

The Office Coordinator is responsible for the organization and coordination of office operations, procedures and resources to facilitate organizational effectiveness and efficiency. Performs all front office activities, including reception, mail, deliveries and facilities. Assists with internal office moves and provides arrangements for office meetings.

The Office Coordinator role is based in our Brooklyn, NY office. We will be relocating to Manhattan in early August.

Responsibilities:

• Oversee general office administration

• Act as company concierge to employees that may need help with travel, supplies, meetings, etc.
• Primary point of contact...

Are you passionate about making a difference in people's lives? Do you thrive in a compassionate and supportive environment where every day brings new opportunities to help others? If so, we have the perfect role for you!

Join Our Team at Rehab and Nursing at Home as an Office Intake Coordinator!

At Rehab and Nursing at Home, we're more than just a healthcare provider—we're a community dedicated to empowering individuals to achieve their highest level of independence and quality of life. As our Office Intake Coordinator, you will be at the heart of our mission, providing a warm welcome to new clients and ensuring they receive the exceptional care they deserve from the very start.

Why You’ll Love Working With Us:

• Purpose-Driven Work: Every day, you'll be part of a team that transforms lives by bringing top-notch rehab and nursing services directly to the homes of our clients. Your role will be...

Local private practice healthcare facility seeking Part-Time Front Office Coordinator who has a passion for helping others and is able to self-start and work independently!

Requirements

Excellent Customer Service skills

Positive attitude

Ability to work efficiently and complete daily tasks assigned

Excellent organizational skills

Ability to work independently

Keeping up with customer accountability

Scheduling clients via google calendar

Answering phones, returning phone calls promptly

Reading and answering emails promptly

Receiving payments and handling confidential payment/credit card information

Keeps client information confidential

Filing

Placing orders for supplements, making lists for supplements...

Impec Group focuses on the human touch --- which encompasses our collective experiences, health, safety, and wellbeing in the workspace. We exist to serve people. Our mission is people’s success within the workplace industry through Innovation, Integration, and Integrity. By integrating innovation and integrity, we help people succeed in the workplace. We think bigger, bolder, and dive deeper into the built-environment solutions.

Are you passionate about people? Are you excited about planning, executing, and making an impact? We’re looking for an Office Coordinator to support the daily operations of our clients’ San Francisco office in the SoMa District. We are looking for a self-motivated individual who takes initiative, prioritizes, and executes tasks and projects independently and with a team.

Pay Range $25-30/hr

Position Part-Time Office Coordinator

Schedule In-office Monday through Wednesday...

We are currently looking for an Office Manager that has a passionate of helping and assisting customers and fellow employees. The Office Coordinator will perform a wide range of administrative and office support activities for the department and/or Management to facilitate the efficient operation of the organization. The primary duties and responsibilities for this position include the following but others can be assigned:

• Handle general administrative duties
• Be a liaison between employees and human resources
• Oversee and submit all required documentation for new hires at each location
• Print timesheets, making sure they have been signed and summited
• Follow all procedures on submitting injury reports; documenting and sending in required information to insurance
• Perform all aspects of bookkeeping and update the accounting system
• Handle all aspects of cash handling
• Update petty cash...

We are an innovative medical office in picturesque downtown Mill Valley. We specialize in treating complex patients with pain conditions, mood disorders, and/or addictions. We provide a high level of care to private pay patients. This position will involve a mix of financial management, office management, and patient care.  A new hire would start out doing primarily patient care work learning how the office runs and then begin integrating into an co-office management role over a period of a couple months. This position will be working with current office staff, a doctor, nurse practitioner, and psychotherapist, and requires an ability to be multi-faceted, organized, and empathetic.

Patient Care related tasks may include, but are not limited to:

·         Answering phones and addressing patient needs, or appropriately routing the call

·        ...

AOSense Inc., a top developer and manufacturer of cutting-edge cold atom optic devices, is seeking a part-time Office Coordinator. The primary tasks include assisting executive leadership in scheduling meetings and appointments, and welcoming visitors. In addition, the Office Coordinator will perform general office clerical duties and scheduling with carriers. This non-exempt position requires five hours of work per day, Monday to Friday, starting from 9:30 am. The Office Coordinator will report to the Director of Finance.

Responsibilities

• Assist executive leadership with scheduling appointments.
• Greet visitors, maintain AOSense visitor records and arrange escorts for them within the facility. AOSense is a secured facility.
• Coordinate visitors and management meetings, schedules, room setups, procure meals, clean ups.
• Coordinate company social events.
• Occasional short local travel to coordinate meetings, supplies and...

The Office Coordinator role will assist the Accounting and Operations teams with all functions related to administrative support and clerical functions. This position performs routine duties and handles a high volume of mail, documents and checks. Deals with a diverse group of internal contacts at all levels of the organization and has limited interaction with external contacts. Independent judgment is required to plan, prioritize and organize the workload.

Position Type and Expected Hours of Work

This is a part-time position and hours can be flexible but there has to be consistent coverage in the office between 1:30pm-5:00pm. The days could be flexible with Fridays off. Working remote is not an option with this position.

Essential Functions

• Receives and distributes deliveries
• Handles high volume of incoming mail (open and sort)
• Prepares check batches for deposit
• Prepares...