Office Coordinator

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Full-time

Office Coordinator

Fengate Asset Management

Miami, florida

OPPORTUNITY

As a Fengate ambassador, the Office Coordinator will be a key player in the day-to-day office coordination and elevate the level of executive support as a trusted advisor and confidante. The successful candidate must have a genuine interest in understanding Fengate’s business as they will be key to its continued success and growth. They must have experience in a fast-paced, dynamic environment where a high degree of professionalism, confidentiality, and flexibility are required. The individual will be a proactive performer that demonstrates excellent initiative and judgment. The ideal candidate will be responsible for managing the front desk as the first point of contact for all guests and employees, provide administrative support to our executives, will be professional, punctual, a quick learner with a best-in-class customer service attitude, and a high sense of ownership in their work. This position reports to the Director, Internal Operations.

KEY...

Not Specified

Office Coordinator, Plaza del Lago & Edens

WS Development

Wilmette, illinois

Overview:

As an office coordinator, you’ll play a crucial role in the day-to-day operations of two vibrant, neighborhood-centric properties. In this role, you will contribute to the growth and success of Eden’s Plaza and Plaza del Lago by working closely with the General Manager and maintenance teams to ensure seamless operations.

What’s exciting about this position? You’ll be at the forefront of creating a welcoming environment for tenants, vendors, and community partners. As the first point of contact, your excellent customer service and problem-solving skills will directly contribute to the satisfaction of everyone involved with the properties. No two days are the same—whether you're managing contractor schedules, addressing tenant inquiries, or collaborating on community-focused projects, you'll see firsthand how your efforts help these properties flourish.

In addition to providing essential administrative support, you'll have the rewarding...

Full-time

Medical Records Clerk / Office Coordinator - US REMOTE

Fly Ace Corporation

Newark, new jersey

Fly Ace Corporation is seeking a diligent and organized Medical Records Clerk / Office Coordinator to join our remote team within the United States. In this vital role, you will manage patient records and provide administrative coordination to support our healthcare operations. Your responsibilities will include maintaining accurate and confidential medical records, ensuring compliance with healthcare regulations, and facilitating communication between patients and healthcare providers. The ideal candidate is detail-oriented, possesses strong organizational abilities, and is proficient with electronic health record (EHR) systems. If you have a passion for supporting healthcare professionals and ensuring the integrity of medical data, we invite you to join our team.

Key Responsibilities

Organize and maintain patient medical records in compliance with HIPAA regulations.
Assist in the coordination of office activities and patient scheduling.

Full-time

Office Coordinator

Caring for Family of Companies

Salem, oregon

We are looking for a high caliber Office Coordinator dedicated to compliance, record-keeping, project management, and following highly organized processes.

What You Will Do:

Provide excellent record-keeping and information management
Relay detailed messages from office to other team members
Maintain complete and organize records
Assist customers with professional, can-do attitude
Manage office operations and planning events
Keep an inventory of ongoing office supply needs
Maintain an orderly, clean, and professional office

Requirements

Professionalism
Attention to detail
Organization
Project tracking
Information management
Collaboration
Interpersonal, discretion, and judgment

Benefits

Quarterly Performance-Based Bonuses
Paid...

Full-time

Homecare Scheduling Coordinator- Full Time with paid time off (PTO)/ In office

Ho'okele Home Care

Honolulu, hawaii

The Company

Founded in 2006, Ho’okele Homecare is driven by a commitment to healthcare and the well-being of seniors and individuals with disabilities, providing exceptional care within the comfort of their home. With 18 years of service, the company has earned numerous awards, including the 2024 Home Care Pulse Award for Employer of Choice. We take great pride in fostering a supportive work atmosphere while also innovating our own technology tailored for the organization.

Position Overview

Our ideal candidate is a motivated and enthusiastic individual who provides exceptional customer service to our clients and staff. As a Scheduling Coordinator, you must be organized and efficient in problem solving. Your day will consist of creating schedules that cater to both clientele and staff availability, maintaining acceptable communication when changes occur, and assigning a plan of care tasks to caregivers...

Full-time

Corporate Office Coordinator

LV Collective

Austin, texas

Are you an organized and detail-oriented professional with a knack for problem solving? Do you thrive in dynamic environments that challenge both your analytical and creative skills?

If so, LV Collective might be the perfect fit for you.

LV Collective, an Austin-based student-housing and multifamily developer, is seeking a smart, friendly and management savvy Corporate Office Coordinator to join our team. This position will support the human resources team in ensuring smooth day-to-day office operations and initiatives.

Essentially, the perfect fit for this job would be as follows:

You have a proven process for staying efficient and organized.

You enjoy multitasking and have a keen eye for detail.

You’re the planner of the friend group.
If you got to meet Marie Kondo, Clea Shearer or Joanna Teplin, you just might faint.
You’re a self-starter who loves taking initiative.

Not Specified

Office Coordinator

Status Solutions, LLC

Westerville, ohio

Office Coordinator, Status Solutions LLC

We are looking for an Office Coordinator at Status Solutions to support our mission and overall business success! The ideal candidate will be pivotal in developing efficiencies, building relationships with customers and staff, as well as spearheading culture initiatives. Day to day responsibilities include maintaining a positive and cleanly working environment, ordering office supplies, managing calendars, acting as the company’s Travel Administrator, reviewing/approving expense reports, coordinating company events, greeting guests/customers, and more.

Successful candidates must be well-organized, have great time management skills, and be able to act without guidance. Ultimately, you will contribute to the success of our business by providing personalized - timely support to our customers and team members. If this sounds like you or someone you know let's talk!

Your Day to...

Full-time
Office Coordinator
unspun
Emeryville, california
We are seeking a passionate Office Coordinator to join our team at unspun. In this role, you will be responsible for ensuring smooth day-to-day operations of the unspun office, maintaining a well-organized and efficient work environment that supports the team's productivity and comfort. Your work will be crucial in creating a positive workplace experience for all team members and visitors, directly supporting our goal to reduce global carbon emissions by 1% through revolutionizing clothes manufacturing.
About unspun
unspun's mission is to reduce global carbon emissions by 1% by revolutionizing the way we make clothes. We envision a world where every garment is made on-demand, eliminating overproduction and reconnecting people with the clothing they wear.
We've recently secured Series B funding and are poised for rapid scaling. Our innovative Vega™ technology, a revolutionary 3D weaving system for direct yarn-to-garment production, is at the forefront of...

Full-time
Facilities and Office Operations Coordinator
Radix Metasystems
Englewood, colorado
Join Our Team! We seek the best talent and compensate accordingly. Radix is an inclusive workplace that fosters a professional, casual work environment and a leadership structure that enables collaboration and potential for employees to have daily impact on the Company’s success.
Top Reasons Why You Want to Work for Radix as a Facilities and Operations Coordinator

Small Company Culture

Relaxed Flexible Work Environment

Competitive Wages: This position pays between $40,000 - $65,000

Medical, Dental, & Vision Premiums 100% Employer Funded

Short-Term, Long-Term Disability, & Life Premiums 100% Employer Funded

Company Funded Retirement plan of up to 25% of Base Salary

6 weeks of Paid Time Off (PTO)

Professional Development and Educational Benefits

Summary: The Facilities and Office Operations Coordinator is responsible for...

Full-time
Office Coordinator
Ironwear
La Porte, texas
Ironwear is a safety solution provider. For over 30 years we have manufactured, developed and reengineered Personal Protective Equipment (PPE) for all industrial markets around the globe. We are an established company and are growing!
We are looking for a detail-oriented and proactive Office Coordinator to support our daily office operations. The successful candidate will be responsible for a range of administrative and organizational tasks that ensure the smooth functioning of our office environment. This role requires excellent communication, multitasking abilities, and a positive attitude towards working in a collaborative team.
Responsibilities

Manage and oversee day-to-day office operations.

Coordinate and schedule meetings, appointments, and events.

Provide administrative support to team members, including preparing documents and reports.

Handle incoming calls, emails, and correspondence with professionalism.
...

Full-time
Office Coordinator
Super Soccer Stars
New York, new york
At Youth Athletes United [YAU] & Super Soccer Stars, we've set out to deliver top-notch programming and services for youth sports, beginning with their very first sports adventure. Our mission is to ensure that every child feels like an athlete. By doing so, we aim to foster healthy habits from a young age, instill important life skills, and boost overall youth participation in physical activities.
The History:
Super Soccer Stars has been in the youth soccer business for over 22 years and has been recognized as the largest operating program in the US.
The Position:
Super Soccer Stars is seeking to recruit a full-time Office Coordinator to become a part of our team. We are in search of an individual who possesses a genuine passion for working with children, engaging in athletics, and contributing to the community. In the role of Office Coordinator, you will oversee the daily front desk and office...

Full-time
Front Desk Dental Office- Treatment Coordinator
Meadowbrook Dental Care
Mineola, new york
Treatment Coordinator- Join our thriving team at Meadowbrook Dental Care! We are looking for a dedicated and passionate individual to fill this dual role, where you will play a crucial part in both administrative functions and patient care. Our practice has built a solid reputation in the Mineola and Plainview area, thanks to our commitment to providing top-notch dental services and exceptional patient experiences.

In this role, you'll be responsible for managing patient appointments, greeting clients and handling Front Desk paperwork, If you thrive in a fast-paced environment and have excellent communication skills, we want to hear from you!

We pride ourselves on our modern facility equipped with the latest technology, and we believe in fostering a supportive and collaborative workplace culture that values professional growth.
Requirements

Previous experience in a dental office preferred but not...

Full-time
Back Office Process Coordinator
Working Solutions
Dallas, texas
Assist in all daily operations aspects of the Toyota Connected Back Office program. Coordinate scheduling, reporting and workflow processes to ensure high service levels. Support the Program Manager, PROs, customers, and client on daily needs and ensure high level of satisfaction. This position has a schedule of 2pm - 11pm, 5 days a week (days are flexible).
PRINCIPAL ACCOUNTABILITIES

Maintain understanding of the client’s business and program requirements. Meet with clients to determine gaps in education and performance. Present results and strategies during QBR’s and other client updates as needed.

Ensure all program ACLs are maintained and PRO field mapping is completed as needed.

Prepare and queue up weekly program schedules and post schedule reminders for PROs. Ensure sufficient coverage to remain within contractual guidelines across all hours.

Complete all program tracking needed, for example: master PRO...

Full-time
Office Coordinator
Fun Town RV
Oklahoma City, oklahoma
We are currently looking for an Office Coordinator that has a passionate of helping and assisting customers and fellow employees. The Office Coordinator will perform a wide range of administrative and office support activities for the department and/or Management to facilitate the efficient operation of the organization. The primary duties and responsibilities for this position include the following but others can be assigned:

Handle general administrative duties

Be a liaison between employees and human resources

Oversee and submit all required documentation for new hires at each location

Print timesheets, making sure they have been signed and summited

Follow all procedures on submitting injury reports; documenting and sending in required information to insurance

Perform all aspects of bookkeeping and update the accounting system

Handle all aspects of cash handling

Update petty...

Full-time
Dental Front Office Coordinator
High End Hiring
Hampton, new hampshire
As a leading dental practice in Hampton, NH we are seeking a skilled and motivated Dental Office professional to join our team and train to be our Treatment Coordinator. This is a unique opportunity to learn and grown into a great career! As a Dental Receptionist, you will be responsible for reception, scheduling, and treatment coordination and ensuring a seamless patient experience from start to finish, but we will train you in this and more!
Responsibilities:

Reception

Review treatment plans with patients, explaining procedures, fees, and insurance coverage

Schedule and coordinate appointments and treatment sequences

Assist with insurance verification and claims processing

Discuss financial arrangements and payment options with patients

Provide exceptional customer service and address patient inquiries

Requirements:

Prior experience in a Dental Office

Strong attention to detail and...

Full-time
Office Coordinator
Caring for Family of Companies
Astoria, oregon
We are looking for a high caliber Office Coordinator dedicated to compliance, record-keeping, project management, and following highly organized processes.
What You Will Do:

Provide excellent record-keeping and information management

Relay detailed messages from office to other team members

Maintain complete and organize records

Assist customers with professional, can-do attitude

Manage office operations and planning events

Keep an inventory of ongoing office supply needs

Maintain an orderly, clean, and professional office

Requirements

Professionalism

Attention to detail

Organization

Project tracking

Information management

Collaboration

Interpersonal, discretion, and judgment

Benefits

PTO

Sick Leave

Health...

Full-time
Office Coordinator
Fun Town RV
Ottawa, kansas
We are currently looking for an Office Manager that has a passionate of helping and assisting customers and fellow employees. The Office Coordinator will perform a wide range of administrative and office support activities for the department and/or Management to facilitate the efficient operation of the organization. The primary duties and responsibilities for this position include the following but others can be assigned:

Handle general administrative duties

Be a liaison between employees and human resources

Oversee and submit all required documentation for new hires at each location

Print timesheets, making sure they have been signed and summited

Follow all procedures on submitting injury reports; documenting and sending in required information to insurance

Perform all aspects of bookkeeping and update the accounting system

Handle all aspects of cash handling

Update petty cash...

Not Specified
Office Coordinator
Status Solutions, LLC
Westerville, ohio
Office Coordinator, Status Solutions LLC
We are looking for an Office Coordinator at Status Solutions to support our mission and overall business success! The ideal candidate will be pivotal in developing efficiencies, building relationships with customers and staff, as well as spearheading culture initiatives. Day to day responsibilities include maintaining a positive and cleanly working environment, ordering office supplies, managing calendars, acting as the company’s Travel Administrator, reviewing/approving expense reports, coordinating company events, greeting guests/customers, and more.
Successful candidates must be well-organized, have great time management skills, and be able to act without guidance. Ultimately, you will contribute to the success of our business by providing personalized - timely support to our customers and team members. If this sounds like you or someone you know let's talk!
Your Day to...

Full-time
Patient Experience Coordinator / Medical Office Assistant
SerenityAG
Diamond Bar, california
About Us:
Located in Diamond Bar, CA, Serenity AG is opening a new, innovative mental health practice meticulously designed down to every detail to deliver the most amazing patient experience possible. Our new location specializes in treating treatment resistant depression, anxiety, PTSD, and other related medical and behavioral health issues. Everything we do is driven by our desire to offer the best in care and experience for our patients. Our top-tier providers are the best in their field, our facility is designed for unparalleled comfort in every aspect, our Patient Advocate team is simply unmatched anywhere. Every patient has a personal Patient Advocate that will assist in every detail from scheduling, transportation, in-clinic amenities, and handle 100% of all paperwork related to insurance. Our patients have the luxury of focusing on their healing while we do the utmost to handle every other detail for...

Full-time
Office Operations Coordinator
Safran Passenger Innovations
Laramie, wyoming
The Office Operations Coordinator is responsible for smooth operations, internal support, external relationship management, and liaison with California-based HR, IT, and Facilities. Working as part of a small and dynamic team, you'll provide comprehensive administrative support, foster positive relationships with key stakeholders, and ensure seamless communication with our California headquarters.
Duties and Responsibilities:
§ Maintain office organization, including filing systems, inventory of supplies, and overall office appearance
§ Order and manage office supplies and equipment
§ Coordinate with building management and vendors for facilities-related issues
§ Greet visitors, answer phones, and direct inquiries professionally
§ Assist with domestic and international travel arrangements for staff, including flights, accommodations, and ground transportation
§ Schedule and coordinate...

Full-time
Office and HR Coordinator
C1 Insurance Group
Dallas, texas
Office and HR Coordinator
Full-time, In-office
Are you an organized, detail-oriented individual with excellent communication skills and a knack for problem-solving? Do you thrive in a fast-paced environment and enjoy supporting a team to achieve their goals? If so, we have an exciting opportunity for you!
About Us
We have a unique, dynamic work culture where two companies come together as one! Our unified mission is to simplify homeownership. C1 Insurance Group is a leading provider of insurance solutions dedicated to protecting individuals and families across the nation. At MyUtilities, we're dedicated to providing exceptional service to our customers in the utilities industry. Our team is committed to excellence in everything we do. We value teamwork, innovation, and a customer-centric approach to business. With a commitment to excellence, innovation, and personalized service, we strive to...

Full-time
Office and HR Coordinator
MyUtilities
Dallas, texas
Office and HR Coordinator
Full-time, In-office
Are you an organized, detail-oriented individual with excellent communication skills and a knack for problem-solving? Do you thrive in a fast-paced environment and enjoy supporting a team to achieve their goals? If so, we have an exciting opportunity for you!
About Us
We have a unique, dynamic work culture where two companies come together as one! Our unified mission is to simplify homeownership. C1 Insurance Group is a leading provider of insurance solutions dedicated to protecting individuals and families across the nation. At MyUtilities, we're dedicated to providing exceptional service to our customers in the utilities industry. Our team is committed to excellence in everything we do. We value teamwork, innovation, and a customer-centric approach to business. With a commitment to excellence, innovation, and personalized service, we strive to...

Full-time
Office Coordinator
Urban Villages
Denver, colorado
Position Overview:
Urban Villages is seeking a full-time Office Coordinator (OC) to split their time between our company and Colorado Impact Fund, providing essential administrative services. The ideal candidate is reliable, highly motivated, and exceptionally well-organized, with excellent interpersonal skills. Responsibilities include assisting the Office Manager with administrative duties, supporting office functions, and offering general administrative support to executives and team members. The ideal candidate will demonstrate superb communication and multitasking abilities, a positive attitude, and a strong work ethic.
Administrative duties:

Assist executives with scheduling, travel planning, administrative tasks, and personal requests

Provide project and administrative support to office staff as needed

Colorado Impact Fund/ Urban Villages Office Support duties:
...

Full-time
Office Coordinator
Meadows Urquhart Acree & Cook, LLP
Richmond, virginia
Receptionist / Office Coordinator
Meadows Urquhart Acree & Cook, LLP is a top local CPA firm with a diverse client base. We are looking for a motivated Receptionist / Administrative Office Coordinator to join our dynamic Administrative Team. Not only does Meadows Urquhart Acree & Cook, LLP provide, tax, assurance and accounting services, but we’re also forward-thinking consultants who step into our clients’ shoes. We offer services for businesses, high-net-worth individuals, nonprofits and investment funds.
We are a growing firm and look internally when choosing our future leaders. We are a team of passionate professionals who are excited about helping our clients and employees develop and achieve their potential. We are looking for a driven individual who is well-organized, self-motivated, and desires to provide excellent client service.
This position is the first point of contact for our clients and guests. Due to the responsibilities of...

Full-time
Office & Facilities Coordinator
Davis Partnership Architects
Denver, colorado
Davis Partnership Architects in Denver, Colorado is searching for a detail-oriented Office & Facilities Coordinator with 1-3 years of relevant experience in management and maintenance of commercial office space, building security systems, and mechanical HVAC Building Automation System controls.
Successful candidates are those who thrive working in a collaborative, team environment and who are willing to take on challenges.
Check out more about us at davispartnership.com.
Requirements
Completion of a high-school education or equivalent with 1-3 years’ experience in commercial office space management and maintenance is required.
Experience and training in building automation controls for mechanical heating and ventilation systems, building security systems is required.
This position requires in-person work and being located in the Denver, Colorado area.

Facilities Management Responsibilities...

Full-time
Office Coordinator - 1O1K053
SNIPEBRIDGE
Chicago, illinois
SNIPEBRIDGE, a leading talent acquisition company specializing in the Architecture & Design industry, is currently seeking a Office Coordinatorto join our client's new studio in Chicago.
Our client is a leading Architecture & Design house that works in niche design areas with a selective global clientele. They have been in business for over 5 decades and have won many prestigious awards and have named in the Top Ten Most Innovative Companies in Architecture by Fast Company for two years in a row. The firm’s diverse project profile includes Custom Residential, Multi-Family Housing, Commercial, Museums, Cultural spaces, and Hospitality.
Position Summary
The Office Coordinator provides general administrative and office operations support for a variety of departments and teams across the Olson Kundig New York or Chicago office, and in coordination with the Olson Kundig Seattle office. To succeed in this role, you should...

Full-time
ACTIVITIES COORDINATOR / Office Team
Horizon Outdoor Hospitality
Ocala, florida
Welcome to Champions Run Luxury RV Resort, where adventure meets relaxation! We are currently seeking a dynamic and engaging individual to join our team as an ACTIVITIES COORDINATOR / Office Team member. If you have a passion for creating unforgettable experiences and a knack for organization, then this is the job for you!
We pride ourselves on providing exceptional customer service and offering a wide range of activities for our guests to enjoy. As the Activities Coordinator / Office Team member, you will be responsible for planning and coordinating a variety of engaging activities for all ages, ensuring that each guest has a memorable stay. You will also assist with administrative tasks and provide excellent support with reservations and rallies.
We are looking for someone who is creative, energetic, and loves working with people. This is a full-time position, and weekend availability is required.
Requirements

Creative mindset with a...

Full-time
Receptionist / Office Coordinator
Egon Zehnder
Houston, texas
About US
Egon Zehnder is the world’s preeminent executive search and leadership advisory firm, inspiring leaders to navigate complex questions with human answers. We help organizations get to the heart of their leadership challenges and offer honest feedback and insights to help leaders realize their true being and purpose. We believe that together we can transform people, organizations and the world through leadership.
The Opportunity
The Receptionist/Office Coordinator is responsible for delivering exceptional customer service while coordinating the day-to-day facilities operations and maintaining an organized, best in class work environment. This role is highly visible and is often the first point of contact for clients, employees, and guests. The ideal candidate is a positive, polished, and articulate professional who is comfortable with ever-changing tasks and possesses a high level of...

Full-time
Office Coordinator
Wolf Consulting, LLC
Monroeville, pennsylvania
At Wolf Consulting, we are proud to be the go-to experts in computer support and cloud services for small and mid-size businesses in the region. With over 35 years of experience, we have built a strong reputation as a trusted IT partner for businesses and non-profits in Pittsburgh. Our mission is to alleviate the technology and cybersecurity concerns of our clients, allowing them to focus on their core priorities. Recognized as a top Managed Services Provider (MSP), we have also earned the prestigious title of one of the Best Places to Work in Western Pennsylvania for eight years in a row.
We are currently looking for a friendly and detail-oriented office coordinator who is highly organized. In this role, you will be crucial in ensuring the efficient operation of our office in Monroeville. This is a great opportunity for you to provide vital support to our employees and clients on a variety of tasks and initiatives. As an office coordinator your responsibilities will include...

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