Office Coordinator

At MacDonald-Miller Facility Solutions (“MacMiller”) we make buildings work better. As the Northwest’s leading mechanical contracting firm, we design, deliver and service HVAC, plumbing and automation system solutions for commercial buildings. With our over 1400 employees across 12 offices, there is a breadth and variety of work to keep you engaged and inspired. 

We enjoy a well-respected history of exceeding our customers’ expectations and executing with distinction. Our clients trust their toughest projects with our integrated teams, including: 

• New construction – Engineering, fabrication and installation of mechanical systems for new projects following lean construction practices 
• Special projects – Retrofits and mechanical repairs for existing buildings for new efficiencies 
• Service - scheduled preventative maintenance ensuring...

Join Verinext, an information technology leader with offices along the East Coast including two in Duluth, Georgia. We are a company focused on employee culture with strong relationships with our clients and technology partners.  We have won numerous awards, not the least of which are Best Place to Work awards in both the Atlanta and Philadelphia locations.  In this dynamic role, you will play a critical part in the day-to-day operations and success of our Duluth office and everyone who interacts with us.

Candidates must be comfortable with on-site presence daily in our Duluth, GA office.

Requirements

Essential Functions

•Receptionist for our Duluth, GA office

•Manage incoming and outgoing mail and inventory supplies for USPS, FedEx, and UPS

•Manage and process personal and executive monthly expenses

•Manage facility vendors (pest control, cleaners, lawn service, electricians, plumbers and...

Coral Gables based top producer real estate agent with established reputation is looking for an Assistant to join his team. Some of the responsibilities include, but are not limited to:

• Managing calendar and appointments (both personal and business)
• Manage the process of listings from start to finish
• Responsible for answering and returning all calls 
• Must be extremely organized and structured with ability to multitask within a fast-paced environment
• Responsible for managing emails, text and client communication.
• General Marketing Background

• Work alongside other team members (marketing coordinator, transactions manager and subagents); must be able to interact well within a closely-knit team (particularly to coordinate appointments & multiple tasks)
• Assist with all administrative projects and research.
• Collecting and analyzing...

Simple Mills is a rapidly-growing company on the forefront of the clean food movement, transforming center store grocery aisles with products made from nutritious, purposeful ingredients. Simple Mills is a female-founded business, started by Katlin Smith in 2012 out of her own Kitchen. In the company’s short history, Simple Mills has disrupted the market to become the #1 bestselling natural baking mix, the #1 bestselling natural cracker, and the #1 bestselling natural cookie.

The company’s mission is to advance the holistic health of the planet and its people by positively impacting the way food is made. Simple Mills is distributed in 25,000+ stores nationally including Whole Foods, Target, Walmart, Kroger, Costco and more, and available...

Position: Front Office Coordinator / Front Desk (Cardiology)

Location: Scottsdale, AZ

Schedule: Full-Time

Travel: Yes

Compensation: $18 - $21 / hr (between 2 Scottsdale clinics)

Benefits: Med/Dent/Vis, PTO/Sick, 401k

Job Summary:

The Front Office Coordinator for Cardiology in Scottsdale, AZ is responsible for coordinating patient care and ensuring smooth operations of the cardiology clinic. This pivotal role bridges the communication gap among staff, providers, and patients, thereby promoting high-quality, patient-centered care. 

Duties and Responsibilities:

1. Patient Management: Greet patients upon their arrival, verify their personal information and insurance details, schedule appointments, and manage patient flow.

2. Administrative Duties: File patient records and manage office documentation to keep all patient's files up-to-date and...

Moffitt & Mesaros is seeking a highly organized and detail-oriented Front Office Coordinator to join our team. As a Front Office Coordinator, you will play a crucial role in the efficient operation of our practice by overseeing the front desk activities and providing excellent customer service to patients.

Moffitt & Mesaros ENT is a reputable healthcare company specializing in ENT and Allergy services. Our team of experienced medical professionals is committed to delivering high-quality care and improving the health and well-being of our patients.

Responsibilities

• Manage the front desk activities, including greeting patients, scheduling appointments, and answering phone calls.
• Check-in patients, verify and update their information in the electronic medical records system.
• Collect co-payments, process payments, and maintain accurate financial records.
• Coordinate with medical staff to ensure smooth patient flow and optimize...

OPPORTUNITY

As a Fengate ambassador, the Office Coordinator will be a key player in the day-to-day office coordination and elevate the level of executive support as a trusted advisor and confidante. The successful candidate must have a genuine interest in understanding Fengate’s business as they will be key to its continued success and growth. They must have experience in a fast-paced, dynamic environment where a high degree of professionalism, confidentiality, and flexibility are required. The individual will be a proactive performer that demonstrates excellent initiative and judgment. The ideal candidate will be responsible for managing the front desk as the first point of contact for all guests and employees, provide administrative support to our executives, will be professional, punctual, a quick learner with a best-in-class customer service attitude, and a high sense of ownership in their work. This position reports to the Director, Internal Operations.

KEY...

Overview:

As an office coordinator, you’ll play a crucial role in the day-to-day operations of two vibrant, neighborhood-centric properties. In this role, you will contribute to the growth and success of Eden’s Plaza and Plaza del Lago by working closely with the General Manager and maintenance teams to ensure seamless operations.

What’s exciting about this position? You’ll be at the forefront of creating a welcoming environment for tenants, vendors, and community partners. As the first point of contact, your excellent customer service and problem-solving skills will directly contribute to the satisfaction of everyone involved with the properties. No two days are the same—whether you're managing contractor schedules, addressing tenant inquiries, or collaborating on community-focused projects, you'll see firsthand how your efforts help these properties flourish.

In addition to providing essential administrative support, you'll have the rewarding...

Fly Ace Corporation is seeking a diligent and organized Medical Records Clerk / Office Coordinator to join our remote team within the United States. In this vital role, you will manage patient records and provide administrative coordination to support our healthcare operations. Your responsibilities will include maintaining accurate and confidential medical records, ensuring compliance with healthcare regulations, and facilitating communication between patients and healthcare providers. The ideal candidate is detail-oriented, possesses strong organizational abilities, and is proficient with electronic health record (EHR) systems. If you have a passion for supporting healthcare professionals and ensuring the integrity of medical data, we invite you to join our team.

Key Responsibilities

• Organize and maintain patient medical records in compliance with HIPAA regulations.
• Assist in the coordination of office activities and patient scheduling.
...

We are looking for a high caliber Office Coordinator dedicated to compliance, record-keeping, project management, and following highly organized processes.

What You Will Do:  

• Provide excellent record-keeping and information management
• Relay detailed messages from office to other team members
• Maintain complete and organize records
• Assist customers with professional, can-do attitude
• Manage office operations and planning events
• Keep an inventory of ongoing office supply needs
• Maintain an orderly, clean, and professional office

Requirements

• Professionalism
• Attention to detail
• Organization
• Project tracking
• Information management
• Collaboration
• Interpersonal, discretion, and judgment

Benefits

• Quarterly Performance-Based Bonuses
• Paid...

The Company

Founded in 2006, Ho’okele Homecare is driven by a commitment to healthcare and the well-being of seniors and individuals with disabilities, providing exceptional care within the comfort of their home. With 18 years of service, the company has earned numerous awards, including the 2024 Home Care Pulse Award for Employer of Choice. We take great pride in fostering a supportive work atmosphere while also innovating our own technology tailored for the organization.

Position Overview

Our ideal candidate is a motivated and enthusiastic individual who provides exceptional customer service to our clients and staff. As a Scheduling Coordinator, you must be organized and efficient in problem solving. Your day will consist of creating schedules that cater to both clientele and staff availability, maintaining acceptable communication when changes occur, and assigning a plan of care tasks to caregivers...

Are you an organized and detail-oriented professional with a knack for problem solving? Do you thrive in dynamic environments that challenge both your analytical and creative skills?

If so, LV Collective might be the perfect fit for you.

LV Collective, an Austin-based student-housing and multifamily developer, is seeking a smart, friendly and management savvy Corporate Office Coordinator to join our team. This position will support the human resources team in ensuring smooth day-to-day office operations and initiatives.

Essentially, the perfect fit for this job would be as follows:

• You have a proven process for staying efficient and organized.

• You enjoy multitasking and have a keen eye for detail.

• You’re the planner of the friend group.
• If you got to meet Marie Kondo, Clea Shearer or Joanna Teplin, you just might faint.
• You’re a self-starter who loves taking initiative.
...

Office Coordinator, Status Solutions LLC

We are looking for an Office Coordinator at Status Solutions to support our mission and overall business success! The ideal candidate will be pivotal in developing efficiencies, building relationships with customers and staff, as well as spearheading culture initiatives. Day to day responsibilities include maintaining a positive and cleanly working environment, ordering office supplies, managing calendars, acting as the company’s Travel Administrator, reviewing/approving expense reports, coordinating company events, greeting guests/customers, and more.

Successful candidates must be well-organized, have great time management skills, and be able to act without guidance. Ultimately, you will contribute to the success of our business by providing personalized - timely support to our customers and team members. If this sounds like you or someone you know let's talk!

Your Day to...