Office Coordinator

Join Verinext, an information technology leader with offices along the East Coast including two in Duluth, Georgia. We are a company focused on employee culture with strong relationships with our clients and technology partners.  We have won numerous awards, not the least of which are Best Place to Work awards in both the Atlanta and Philadelphia locations.  In this dynamic role, you will play a critical part in the day-to-day operations and success of our Duluth office and everyone who interacts with us.

Candidates must be comfortable with on-site presence daily in our Duluth, GA office.

Requirements

Essential Functions

•Receptionist for our Duluth, GA office

•Manage incoming and outgoing mail and inventory supplies for USPS, FedEx, and UPS

•Manage and process personal and executive monthly expenses

•Manage facility vendors (pest control, cleaners, lawn service, electricians, plumbers and others)

•Maintain visitor log and building access badges

•Coordinate catering and set up for meetings and events

•Maintain holiday calendar and birthday announcements

•Manage and order employee business cards

•Manage new hire tasks in coordination with IT department

•Maintain company organizational charts

•Distribution of eFaxes

•Travel booking support for executives, new hires, and employees

•Support executives in off-site entertainment reservations

•Support marketing efforts with on-site/off-site events

•Maintain break room supplies

•Organize and maintain the appearance of conference rooms and office

•Support scheduling and distribution of season tickets to all United, Braves, and Falcons games

•Management and fulfillment of company promo store

•Any additional administrative tasks to support offices and teams

Job Requirements

•Basic experience with budgets, supply management, and managing processes preferred

•Proficiency with MacBook and Microsoft Office Suite

•Proficiency in Confluence, Concur, and/or Jira a plus

•Excellent verbal and written communication skills

•Great organizational and time management skills

•Detail oriented with the ability to meet deadlines and multi-task

•Good analytical skills to identify inefficiencies and cost-savings for the facility

•Strong leadership skills and ability to work with executive leadership teams

•Flexible to occasional work overtime to accommodate corporate event tasks

•Looking for dynamic individual who is self-motivated and a team player

•Minimum of AS degree and two years of equivalent work experience

Benefits

• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401k, IRA)
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off (Vacation, Sick & Public Holidays)
• Short Term & Long Term Disability
• Training & Development
• Wellness Resources