Office & Lab Coordinator

Simple Mills is a rapidly-growing company on the forefront of the clean food movement, transforming center store grocery aisles with products made from nutritious, purposeful ingredients. Simple Mills is a female-founded business, started by Katlin Smith in 2012 out of her own Kitchen. In the company’s short history, Simple Mills has disrupted the market to become the #1 bestselling natural baking mix, the #1 bestselling natural cracker, and the #1 bestselling natural cookie.

The company’s mission is to advance the holistic health of the planet and its people by positively impacting the way food is made. Simple Mills is distributed in 25,000+ stores nationally including Whole Foods, Target, Walmart, Kroger, Costco and more, and available online at retailers like Amazon and Thrive Market. The brand’s newest products include: Organic Seed Flour Crackers, Seed & Nut Flour Sweet Thins, and Soft-Baked Almond Flour Bars. Simple Mills has earned broad recognition from top tier media and industry associations- including a segment on our Founder & CEO Katlin Smith on NPR’s How I Built This. Our products have been featured in a wide array of top publications including Vogue, Women's Health, Forbes, Business Insider, mindbodygreen, NOSH and many more. Simple Mills was also a 2020 Health Magazine Snack Award Winner!

Role Description

Join our Simple Mills team in Mill Valley, CA, as the Office & Lab Coordinator! In this role, you will play a key part in maintaining a smooth and efficient work environment, handling tasks that range from office coordination and vendor management to supporting our innovation lab and leadership team. Reporting directly to our Sr. Manager of People Operations, you will collaborate with teams in both Mill Valley and Chicago to ensure everything runs seamlessly. This is a full-time, exempt position. 

Key Responsibilities Include:

Office Management:

• Office Operations & Vendor Management: Oversee day-to-day office needs, including receiving/shipping packages, ordering office supplies, supporting on-site technology, and managing mail. Serve as the primary point of contact for external vendors, such as landlords, cleaning services, and repair providers, ensuring timely issue resolution and on-site support. 
• Leadership Team Assistance: Provide essential support to members of the Simple Mills Leadership Team by managing expense reports, approving team expenditures, booking or adjusting travel, liaising with vendors, and coordinating meetings. 
• Event Coordination: Create positive, brand-aligned experiences for employees and guests by managing event logistics, preparing meeting spaces, and organizing materials for on- and off-site meetings. 

Lab Coordination:

• Supply Management: Handle the ordering and stocking of R&D ingredients, lab supplies, and quality control materials. This may occasionally include grocery store trips to procure ingredients for R&D and tasting sessions. 
• Innovation Team Support: Assist the Innovation team (including R&D, Marketing, and Sustainability) with a variety of tasks such as baking samples, updating ingredient inventories, coordinating tastings, and more. 
• Project Support: Take on additional projects as needed to support both office and lab operations. 

Performs other projects as assigned

Requirements

•  Minimum of 2 years of related experience in an office support / administrative role OR R&D assistant / Lab Technician is required. 
• This position will be full-time, in-office from Monday through Friday at our Mill Valley, CA location. Remote working may be approved for short periods of time based on business needs at the manager’s discretion. 
• The ideal candidate would live within a 20-30 minute commute of the office to be able to be onsite in the case of an urgent vendor visit (fire department needs to reset an alarm, service provider shows up outside of regularly scheduled appointment timeslot, etc). 
• Strong attention to detail, ability to manage multiple projects and processes simultaneously. 
• Solid communication skills with the ability to adapt to differing environments and audiences to suite business needs.  
• Adaptable to ever-changing needs and open to feedback.  
• A continuous improvement mindset. 
• A client/customer-oriented approach. 
• A passion for natural food and healthy eating as well as a desire to change the way we think about ingredient labels. 

Benefits

• You will make a huge impact as a key member of an emerging brand that’s changing the way we eat and facing explosive growth
• Working with a vibrant community of passionate team members that are driven by healthy food that tastes good and fuels your body
• We strive to foster and embed a culture of diversity, equity, and inclusion across our organization. We know it is not only critical to the success of diversity initiatives - but instrumental in creating an equitable and inclusive workplace! It also creates a positive employee experience. DEI will remain at the center of our people strategy as grow and scale our organization.
• Our culture is aligned with doing good in the world and we are committed to the environment, fairness to employees and to our customers
• Integrating into a company that is passionate about its people and their development, with consistent training and multiple forums/platforms to participate in, contribute to and learn from
• Employee benefits include robust Health Benefits packages, 401(k) plan, Unlimited PTO offering, one-time stipend for getting your home workspace setup, monthly cell phone/internet stipend, health & wellness stipends, product stipends and many other perks! 

Compensation range for this position will be between $60,000-$70,000, with consideration for previous experience. This position will be in-office at our Mill Valley, CA location. Simple Mills follows CDC recommendations to help insure a safe working environment for all individuals in-office. Remote working may be considered as necessary from a designated location in the United States (the new hire’s permanent residence, as documented in our HR System, Rippling). Sufficient internet access to support video conferencing is required.  

At Simple Mills, we are committed to providing an environment of mutual respect and inclusion. Equal employment opportunities are available to all applicants and teammates without regard to race, color, religion, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, past or present military service, physical or mental disability, or other applicable legally protected characteristics. All aspects of employment are decided on the basis of business need, job requirements, and individual qualifications. #LI-DNI

Simple Mills is committed to the full inclusion of all qualified individuals. As part of this commitment, Simple Mills will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodations are needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact careers@simplemills.com.