Corporate Office Coordinator

Are you an organized and detail-oriented professional with a knack for problem solving? Do you thrive in dynamic environments that challenge both your analytical and creative skills?

If so, LV Collective might be the perfect fit for you.

LV Collective, an Austin-based student-housing and multifamily developer, is seeking a smart, friendly and management savvy Corporate Office Coordinator to join our team. This position will support the human resources team in ensuring smooth day-to-day office operations and initiatives.

Essentially, the perfect fit for this job would be as follows:

• You have a proven process for staying efficient and organized.

• You enjoy multitasking and have a keen eye for detail.

• You’re the planner of the friend group.
• If you got to meet Marie Kondo, Clea Shearer or Joanna Teplin, you just might faint.
• You’re a self-starter who loves taking initiative.
• You have a serious case of GSD (Get Stuff Done)

Still interested? Read more about specific job responsibilities below.

Job Summary:

Smooth systems and processes are vital to the overall success of the LV team, so we are looking for a Corporate Operations Coordinator to monitor the daily function and activities of the office.

Duties/Responsibilities:

• Monitors office management and designs innovative work systems.

• Liaise with facility management vendors such as cleaners, day porter services and IT partners.
• Facilitate maintenance of office equipment.
• Assist with the planning of in-house and off-site activities such as meetings, celebrations and conferences.
• Ensures the timely payment of corporate office bills including utilities.
• Maintain the inventory of supplies and place orders for new supplies as needed.
• Monitor front door notifications and oversee the experience of guests.
• Manage and sort incoming and outgoing mail.
• Address employees’ queries regarding office issues.
• Performs other related duties as assigned by the Director of Corporate Operations.

Requirements

Skills/Abilities:

• Proven experience as an Office Manager or other relevant position.
• Excellent interpersonal and customer service skills.
• Knowledge of Office Manager responsibilities, systems and procedures
• Proficiency in MS Office
• Hands on experience with office machines (i.e. printers)
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• A creative mind with an ability to suggest improvements

Education & Experience:

• High school diploma, GED, or equivalent required.
• Relevant experience required.

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.