Administrator

ob Summary:

We are seeking a detail-oriented and experienced Accounts Payable Specialist to join our finance team. The ideal candidate will be responsible for managing the accounts payable process, ensuring accurate and timely processing of vendor invoices and payments. Familiarity with Procore construction management software is highly desirable.

Responsibilities:

Invoice Processing:

Receive, review, and verify vendor invoices for accuracy, completeness, and approval.

Enter invoices into the Procore system and the accounting software for payment processing.

Resolve discrepancies with vendors and internal departments to ensure timely and accurate payments.

Payment Processing:

Prepare and process weekly, bi-weekly, or monthly payments to vendors.

Reconcile payments with vendor statements and resolve any discrepancies.

Ensure compliance with company policies and vendor terms.

Vendor Management:

Maintain...

InProduction is the leading provider of temporary seating, staging, structures, and scenic production for the U.S. live events industry. The Company is a valuable partner to event organizers throughout the entire venue transformation process, with core services including design and fabrication, delivery and installation, on-site execution, and tear down. These services span a variety of end verticals including golf, motorsports, music festivals, other sports & entertainment, and corporate events. InProduction maintains a total commitment to excellence for an exceptional outcome at every event.

The Company is backed by ZMC. ZMC is a leading private equity firm comprised of experienced investors and executives who invest in, and manage, a diverse group of media and communications enterprises. Founded in 2001, ZMC’s investment philosophy centers on operational value creation driven by targeted investment themes, deep sector expertise, and strong partnerships with industry...

InProduction is the leading provider of temporary seating, staging, structures, and scenic production for the U.S. live events industry. The Company is a valuable partner to event organizers throughout the entire venue transformation process, with core services including design and fabrication, delivery and installation, on-site execution, and tear down. These services span a variety of end verticals including golf, motorsports, music festivals, other sports & entertainment, and corporate events. InProduction maintains a total commitment to excellence for an exceptional outcome at every event.

The Company is backed by ZMC. ZMC is a leading private equity firm comprised of experienced investors and executives who invest in, and manage, a diverse group of media and communications enterprises. Founded in 2001, ZMC’s investment philosophy centers on operational value creation driven by targeted investment themes, deep sector expertise, and strong partnerships with industry...

InProduction is the leading provider of temporary seating, staging, structures, and scenic production for the U.S. live events industry. The Company is a valuable partner to event organizers throughout the entire venue transformation process, with core services including design and fabrication, delivery and installation, on-site execution, and tear down. These services span a variety of end verticals including golf, motorsports, music festivals, other sports & entertainment, and corporate events. InProduction maintains a total commitment to excellence for an exceptional outcome at every event.

The Company is backed by ZMC. ZMC is a leading private equity firm comprised of experienced investors and executives who invest in, and manage, a diverse group of media and communications enterprises. Founded in 2001, ZMC’s investment philosophy centers on operational value creation driven by targeted investment themes, deep sector expertise, and strong partnerships with industry...

InProduction is the leading provider of temporary seating, staging, structures, and scenic production for the U.S. live events industry. The Company is a valuable partner to event organizers throughout the entire venue transformation process, with core services including design and fabrication, delivery and installation, on-site execution, and tear down. These services span a variety of end verticals including golf, motorsports, music festivals, other sports & entertainment, and corporate events. InProduction maintains a total commitment to excellence for an exceptional outcome at every event.

The Company is backed by ZMC. ZMC is a leading private equity firm comprised of experienced investors and executives who invest in, and manage, a diverse group of media and communications enterprises. Founded in 2001, ZMC’s investment philosophy centers on operational value creation driven by targeted investment themes, deep sector expertise, and strong partnerships with industry...

Paragon Cyber Solutions has an immediate opening for those ready for an exciting and dynamic career as a Systems Administrator to join other smart, talented, and dedicated engineers that pride themselves in analyzing the most difficult challenges for the launch-test range while developing and delivering solutions to meet the needs of the US Space Force and their customers. This opportunity designs, develops, modifies, evaluates, and implements new and existing Telemetry hardware systems, leading the technical aspects of a multi-disciplined project team.

Clearance: Must be able to obtain and maintain a DoD Secret Security Clearance

Requirements

Essential Functions

• Perform Microsoft 2003/2008/2016 systems administrator duties for a complex virtual enclave computing environment

• Analyze, log, track and resolve complex software/hardware anomalies pertaining to networking...

The Administrative Assistant facilitates the efficient operation of the assigned department by performing a variety of clerical and administrative tasks.

Position start date: July 01, 2024

Requirements

Supervisory Responsibilities:

• May direct the work of clerical employees in lower job classifications.
• May assist in training newly hired clerks and secretaries.

Duties/Responsibilities:

• Answers and transfers phone calls, screening when necessary.
• Welcomes and directs visitors and clients.
• Maintains filing systems as assigned.
• Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.
• Responds to and resolves administrative inquiries and questions.
• Coordinates and schedules travel, meetings, and appointments...

The Warranty Administrator is responsible for:

• Recording and processing claim information to manufacturer specifications.
• Ensure warranty repairs are carried out to customer satisfaction.
• Investigate overdue, unsettled and short-paid claims.
• Check, verify, process, document and file warranty forms.
• Receive, reconcile and record payment summaries from manufacturers/concessionaires.
• Working knowledge of activities, methods, procedures and policies of the Service Department.
• Other dutues as assigned.

Requirements

Qualified candidate will have the following:

• Strong computer skills and familiar with MS Excel.
• High School Diploma or equivalent.
• Excellent organizational/sequencing skills.
• Excellent communication and listening skills to resolve issues in a professional and tactful manner over the...

The Warranty Administrator is responsible for:

• Recording and processing claim information to manufacturer specifications.
• Ensure warranty repairs are carried out to customer satisfaction.
• Investigate overdue, unsettled and short-paid claims.
• Check, verify, process, document and file warranty forms.
• Receive, reconcile and record payment summaries from manufacturers/concessionaires.
• Working knowledge of activities, methods, procedures and policies of the Service Department.
• Other dutues as assigned.

Requirements

Qualified candidate will have the following:

• Strong computer skills and familiar with MS Excel.
• High School Diploma or equivalent.
• Excellent organizational/sequencing skills.
• Excellent communication and listening skills to resolve issues in a professional and tactful manner over the...

The Warranty Administrator is responsible for:

• Recording and processing claim information to manufacturer specifications.
• Ensure warranty repairs are carried out to customer satisfaction.
• Investigate overdue, unsettled and short-paid claims.
• Check, verify, process, document and file warranty forms.
• Receive, reconcile and record payment summaries from manufacturers/concessionaires.
• Working knowledge of activities, methods, procedures and policies of the Service Department.
• Other dutues as assigned.

Requirements

Qualified candidate will have the following:

• Strong computer skills and familiar with MS Excel.
• High School Diploma or equivalent.
• Excellent organizational/sequencing skills.
• Excellent communication and listening skills to resolve issues in a professional and tactful manner over the...

InProduction is the leading provider of temporary seating, staging, structures, and scenic production for the U.S. live events industry. The Company is a valuable partner to event organizers throughout the entire venue transformation process, with core services including design and fabrication, delivery and installation, on-site execution, and tear down. These services span a variety of end verticals including golf, motorsports, music festivals, other sports & entertainment, and corporate events. InProduction maintains a total commitment to excellence for an exceptional outcome at every event.

The Company is backed by ZMC. ZMC is a leading private equity firm comprised of experienced investors and executives who invest in, and manage, a diverse group of media and communications enterprises. Founded in 2001, ZMC’s investment philosophy centers on operational value creation driven by targeted investment themes, deep sector expertise, and strong partnerships with...

InProduction is the leading provider of temporary seating, staging, structures, and scenic production for the U.S. live events industry. The Company is a valuable partner to event organizers throughout the entire venue transformation process, with core services including design and fabrication, delivery and installation, on-site execution, and tear down. These services span a variety of end verticals including golf, motorsports, music festivals, other sports & entertainment, and corporate events. InProduction maintains a total commitment to excellence for an exceptional outcome at every event.

The Company is backed by ZMC. ZMC is a leading private equity firm comprised of experienced investors and executives who invest in, and manage, a diverse group of media and communications enterprises. Founded in 2001, ZMC’s investment philosophy centers on operational value creation driven by targeted investment themes, deep sector expertise, and strong partnerships with...

InProduction is the leading provider of temporary seating, staging, structures, and scenic production for the U.S. live events industry. The Company is a valuable partner to event organizers throughout the entire venue transformation process, with core services including design and fabrication, delivery and installation, on-site execution, and tear down. These services span a variety of end verticals including golf, motorsports, music festivals, other sports & entertainment, and corporate events. InProduction maintains a total commitment to excellence for an exceptional outcome at every event.

The Company is backed by ZMC. ZMC is a leading private equity firm comprised of experienced investors and executives who invest in, and manage, a diverse group of media and communications enterprises. Founded in 2001, ZMC’s investment philosophy centers on operational value creation driven by targeted investment themes, deep sector expertise, and strong partnerships with...

InProduction is the leading provider of temporary seating, staging, structures, and scenic production for the U.S. live events industry. The Company is a valuable partner to event organizers throughout the entire venue transformation process, with core services including design and fabrication, delivery and installation, on-site execution, and tear down. These services span a variety of end verticals including golf, motorsports, music festivals, other sports & entertainment, and corporate events. InProduction maintains a total commitment to excellence for an exceptional outcome at every event.

The Company is backed by ZMC. ZMC is a leading private equity firm comprised of experienced investors and executives who invest in, and manage, a diverse group of media and communications enterprises. Founded in 2001, ZMC’s investment philosophy centers on operational value creation driven by targeted investment themes, deep sector expertise, and strong partnerships with...

Summary

This position is part of a team that serves the company by maintaining all aspects of product support and supply.  From the forecasting/demand planning of future needs to the tracking of inbound shipments, the team is responsible for maintaining appropriate levels of inventory.  Will work closely with the Product Team to ensure quality of our products, with the Accounting Team to process invoices and month end reporting and with the Shipping Team to supply demand.  Primary first line of communication with our suppliers and must manage and measure vendor performance.  

Requirements

Qualifications

·        Basic understanding of accounting and finance

·        Excellent communication skills

·        Excellent Customer Service...

AmpThink is a leading provider of Technology systems for world class stadiums and arenas throughout North America. This position is based in Kansas City, MO. We're offering the opportunity to support and maintain complex stadium and arena networks. This role will be the primary responsible party for all technical aspects of network operations at the CPKC Stadium. The role will be supported by AmpThink's team of technology architects, field engineers, and project managers.

In addition to working with CPKC Stadium, the selected candidate will have the opportunity to consult on a range of projects outside of Kansas City including City Park in St. Louis, SoFi Stadium/Hollywood Park, New York City Football Club, the new Nissan Stadium, and other iconic arenas and venues. Some travel is required, but travel will be limited to 25% of the scheduled work with 75% of the work dedicated to arena operations.

Functions & Responsibilities

• Participate in the...

AmpThink is a leading provider of technology systems for world class stadiums and arenas throughout North America. This position is based in Las Vegas, Nevada. We're offering the opportunity to support and maintain complex venue networks. This role will be a support role, providing assistance with all technical aspects of building network operations. The role will be supported by AmpThink's team of technology architects, field engineers, and project managers.

In addition to work in Las Vegas, the selected candidate will have the opportunity to consult on a range of projects outside of Las Vegas including SoFi Stadium/Hollywood Park, the Kia Center, New York City Football Club, the new Nissan Stadium, and other iconic arenas and venues. Some travel is required, but travel will be limited to 25% of the scheduled work with 75% of the work dedicated to arena operations.

Functions & Responsibilities

• Participate in the entire IT lifecycle including the...

Spectrum is seeking highly qualified Microsoft Server Administrator to support our proposal for a new program located in Norfolk, VA.

Key Roles and Responsibilities

As a Microsoft Server Administrator, your role will involve assisting and advising the United States Government (USG) with working on various aspects of Windows Server Operating Systems such as Active Directory, Group Policy Objects, SCCM, SQL, DHCP, and DNS. You will also be accountable for managing vulnerabilities and ensuring the resolution of issues related to Windows Server Operating Systems. Moreover, you will participate in the implementation of DISA STIGs and the administration of Storage Area Networks (SAN). Experience in backup management, including the use of backup software and tape backup devices, is required. Possessing Operating System/Computing Environment (OS/CE) certification would also be advantageous to...

About Us:

Tiburcio Vasquez Health Center is a non-profit community health center that is dedicated to promoting the health and well-being of our community by providing accessible, high-quality care by integrating primary care, dental care, WIC support, mental health counseling, community health education, and more.

Under the supervision of the Business Development Director, the Contracts Administrator serves as the primary for all contracts in the organization and supports post-award contract management needs. This role communicates with internal and external stakeholders on contract requirements and ensures all contracts are organized and compliant. This role will also monitor contract progress after execution, and will update records as needed.

Compensation: $25.50 - $27.00 per hour, depending on experience.

Responsibilities:

• Serve as primary for all organization...

• Install, configure and maintain new hardware and software for: servers, data/voice networks, storage systems, workstations, server room, and co-location
• Perform audits of systems, software, system updates, patches, backups, and user account management
• Configure and troubleshoot Linux machines
• Document procedures on a regular basis on Confluence
• Coordinate with peer internal teams and hosting provider(s) to troubleshoot and escalate problems to resolution
• Work with the IT manager in planning and implementing IT projects
• Work with the IT ticketing system to track requests and projects
• Expert of various standard infrastructure and networking services such as AD, LDAP, DNS, DHCP, NFS, SSH, Samba, NTP
• Perform regular file archival and purge as necessary

• Help tune performance and ensure high availability of infrastructure

Requirements

• Detail...

ARETUM, a leading government contracting company specializing in technology-enabled mission support services, is seeking an experienced and highly organized Executive Administrator to support the Cybersecurity and Infrastructure Security Agency (CISA) within the Department of Homeland Security. As an Executive Administrator at ARETUM, you will provide high-level administrative support to senior executives and play a vital role in ensuring the smooth operation of CISA.

ARETUM is known for providing cutting-edge solutions and outstanding service to Federal clients in various sectors, including Next Generation Analytics, Engineering Services, Training Services, IT Systems, Cyber Security, PMO Support, and Financial Consulting. Our mission is to deliver technology-driven solutions that meet the unique needs of our government clients, enabling them to achieve their objectives effectively and efficiently.

Responsibilities

• Experience conducting research,...

• Handle support and service requests, assist with escalations and implement projects.
• Evaluate documented resolutions and analyze trends for ways to prevent future Problems.
• Stay informed of latest business trends and standards in hospitality IT and make recommendations for improvements.
• Alert IT Team to emerging trends in Incidents and propose possible solutions.
• Ensure that any planned interruption to services is scheduled through the change management process and coordinated with the business stakeholders.
• Assist in software and hardware roll-outs and communication to the end users.
• Travel as needed to multiple hotels within the US to implement projects for supported systems.
• Provide level 2 technical support for supported systems by investigating all reported Incidents and Problems, ensuring issues are recorded within the ticket system and resolved in a timely manner.
• Be part of an on-call weekly...

Join the team at Fred Astaire Dance Studios and be part of an organization that is dedicated to enriching lives through the power of dance. As an Administrative Assistant, you will play a vital role in supporting the day-to-day operations of our studio.

Responsibilities:

• Assist with general administrative tasks including answering phones, replying to emails, and managing schedules
• Provide excellent customer service by greeting visitors, addressing inquiries, and assisting with registrations
• Manage and maintain records, databases, and filing systems
• Prepare and distribute correspondence, memos, and reports
• Coordinate meetings, events, and travel arrangements
• Assist with marketing and promotional activities

Requirements:

• Proven experience as an administrative assistant or in a similar role
• Strong attention to detail and organizational skills
• Excellent communication and...

Join the team at Fred Astaire Dance Studios and be part of an organization that is dedicated to enriching lives through the power of dance. As an Administrative Assistant, you will play a vital role in supporting the day-to-day operations of our studio.

Responsibilities:

• Assist with general administrative tasks including answering phones, replying to emails, and managing schedules
• Provide excellent customer service by greeting visitors, addressing inquiries, and assisting with registrations
• Manage and maintain records, databases, and filing systems
• Prepare and distribute correspondence, memos, and reports
• Coordinate meetings, events, and travel arrangements
• Assist with marketing and promotional activities

Requirements:

• Proven experience as an administrative assistant or in a similar role
• Strong attention to detail and organizational skills
• Excellent communication and...

Streamline Innovations, Inc. is seeking an OT Systems Administrator for its San Antonio, TX, office. The OT Systems Administrator is a vital role focused on designing, implementing, and maintaining network systems in operational technology environments, with a strong emphasis on integrating cloud-based solutions, particularly AWS, and Linux-based systems. This position requires managing both traditional and cloud-based network infrastructures, ensuring robust security measures, and providing effective troubleshooting across diverse environments. The administrator will work closely with IT departments to integrate IT and OT networks and ensure compliance with industry standards.

A successful candidate will have a blend of networking expertise, cloud technology proficiency, notably in AWS and Linux, and a deep understanding of the unique challenges in operational technology settings. This role demands excellent problem-solving skills, adaptability to rapidly changing...

About us:

DMI is the national dairy checkoff that is funded by U.S. dairy farmers with the primary purpose of dairy product promotion, research and education to consumers and other external audiences.

Dairy is one of the most affordable and accessible ways of getting high-quality protein and three of the four critical nutrients most often lacking in Americans’ diets: calcium, vitamin D and potassium. In addition, dairy farmers invest in research, innovation and practices to make dairy production more sustainable with benefits that extend beyond the farm. Through science-based proof and powerful storytelling, we demonstrate how dairy is both good for you and good for the planet.

About the position:

We are looking for an energetic, reliable, and organized professional to provide administrative support to executives and their teams. DMI is a fast-paced nonprofit made up of smart and friendly people who care about each other...

Architect 

Position Overview: This role combines visionary design expertise with comprehensive construction knowledge, guiding architectural projects from inception to realization. This multifaceted position entails leading the design development phase, leveraging advanced Revit skills to translate concepts into detailed models, and assuming ownership of Contract Administration, ensuring seamless project execution from design to construction. With a focus on on-site leadership, quality assurance, and client engagement, the Architect fosters collaboration, innovation, and excellence throughout all project phases. 

Responsibilities: 

• Play a key role in design development, bringing your innovative ideas to life. 
• Collaborate effectively with teams, utilizing your strong Revit skills for seamless design execution. 
• Take ownership of the Contract Administration phase, managing site activities,...

Our client is a design practice founded on the idea that buildings can serve as a bridge between nature, culture, and people and that inspiring surroundings positively affect people’s lives. The firm’s work can be found across the globe with projects as wide-ranging as huts to high rises, homes—often for art collectors—to academic, cultural and civic projects, museums and exhibition design, places of worship, creative production, urban design, and interior design.

Currently we are seeking a Contracts and Legal Administrator to join and support the inhouse Legal Affairs team.

POSITION SUMMARY

The Contracts and Legal Administrator will provide contracts and legal department project oversight and guidance in the areas of contract intake, drafting and negotiating, contract administration and contract process management, records management, general legal matters, corporate governance, and special projects that arise or...

Cain Hibbard & Myers, a fast-paced, dynamic law firm, is seeking a driven, energetic, Administrative Assistant/Executive Support to join our busy business and banking/real estate department in our Pittsfield, Massachusetts location.

Our business and banking/real estate department provides an interesting, wide-range of legal services to individuals and businesses that include, among other services, residential and commercial real estate acquisitions, sales and refinancing transactions involving business purchases, sales and mergers, commercial and construction financings, formation and maintenance of corporations and limited liability companies, real estate and equipment leasing and contract preparation, review and negotiation, as well as probate services, including estate planning and estate and trust administration services.

The position’s duties and responsibilities include the following:

• Document preparation and editing and...

Responsible for coordinating the administrative duties for the site, including but not limited to assisting with hiring and orientation, tracking/ordering office supplies, preparing various communications, maintaining various reports, processing payroll, and receiving and verifying invoices.

KEY RESPONSIBILITES:

· Maintain various spreadsheets and reports in support of Operations.

· Maintain Contractor insurance records and vendor files.

· Maintain, organize, and request various office supplies.

· Perform various clerical duties, including memo’s, notices, newsletters, employee communications and various reports.

· Work closely with Corporate Human Resources & Corporate Payroll on all payroll and benefits & human resources related issues.

· Ensure all changes to payroll are processed correctly.

· Maintain various employee trackers regarding vacations, attendance, and training.

· Coordinate the...