Administrator

Logistics summary:

Position: Administrative Assistant

Type: Full-time, overtime-exempt employee position

Location: Primarily remote, but must reside in the New York City area and be able to travel to New York City to attend occasional (up to quarterly) in-person meetings. 

Hours: On-call during business hours 4 days per week, logging ~30 hours per week.

Compensation: $55,000–$65,000 per annum

Timeline: We’re looking to fill this role ASAP, but we will spend the necessary time to find the best fit. 

A practice assignment requiring up to 3 hours will be given to assess the applicant’s abilities and skill level.

Current New York City Department of Education employees or those whose employment has ended within the past 12 months are not eligible.

Initial deadline to apply: May 1, 2024

​Seeking you... if you:

• are highly efficient, organized, adaptable, and...

Taylor Management Company, a leading, full-service, home owners’ management company in the real estate industry, is seeking a dedicated and experienced General Manager to provide oversight and leadership to our team of professionals. For over 25 years, Taylor Management has provided top-notch residential management services to condominium and homeowner associations throughout New Jersey, New York, and Pennsylvania. We are accredited by the Community Association Institute as an AAMC, Accredited Association Management Company, and by the Institute of Real Estate Management, as an AMO, Accredited Management Organization. Our aim is to provide the highest level of management services tailored to each individual community, with the utmost level of professionalism and ethics.

Looking for an Assistant Manager for a busy active adult community.

Assistant Manager will be point of contact when manager is not on site. Will be responsible for filing, answering phone calls,...

The Gersh Organization is dedicated to changing the lives of children on the autism spectrum. Our team of professionals is committed to providing opportunities, inspiration, and guidance for every child to reach their full potential, regardless of the challenges they face.

Duties and responsibilities

• Help support day to day responsibilities of facilities staff
• Work with VP to help manage a systematic, proactive approach to maintaining all of our locations and supporting the staff at each location – coordinate weekly maintenance logs with maintenance staff at each location and attend weekly maintenance calls
• Handle all maintenance and cleaning, bids for facilities related projects, contract laborers as needed to keep each of our locations; residential properties and schools looking presentable and clean
• Manage fleet of vehicles from keeping up on registration, inspection, distribution of insurance cards, maintenance,...

Provide day to day administrative\technical\environmental support for both web-based and client server applications. Responsible for troubleshooting\maintaining\configuring multi-tier application environment consisting of Development, QA, User Acceptance Testing (UAT), Training and Production levels. Demonstrated ability to be the subject matter expert in supporting, maintaining, and administering complex applications.

***Pharmacy Software knowledge***

PDX huge plus

Requirements

• Experience with troubleshoot application specific environmental\performance issues.
• Experience working with third party software vendors to troubleshoot and resolve issues.
• Coordinates troubleshooting and communication between networking, DBA and Infrastructure teams when needed.
• Assists with application upgrades on servers, including creating and maintaining change management requests,...

Duties and Responsibilities

Review server and network appliance logs to identify developing issues and proactively respond under the guidance of the senior systems administrator. Function as the primary responder for security related issues. Manage on-premises and Office 365 resources and provide desktop support on TIII complex issues. Assist in developing a comprehensive IT ecosystem security strategy and end user training.

Primary Responsibilities

Security Administration

• Review the following logs and respond as needed.

o   Windows Server security logs

o   Network Appliance logs

o   Azure resource logs

o   SentinelOne logs

o   Azure Sentinel sources logs

• Respond to Azure Sentinel Alerts

• Coordinate with IT Team when the need arises to respond to security threats and incidents....

Duties and Responsibilities

Review server and network appliance logs to identify developing issues and proactively respond under the guidance of the senior systems administrator. Function as the primary responder for security related issues. Manage on-premises and Office 365 resources and provide desktop support on TIII complex issues. Assist in developing a comprehensive IT ecosystem security strategy and end user training.

Primary Responsibilities

Security Administration

• Review the following logs and respond as needed.

o   Windows Server security logs

o   Network Appliance logs

o   Azure resource logs

o   SentinelOne logs

o   Azure Sentinel sources logs

• Respond to Azure Sentinel Alerts

• Coordinate with IT Team when the need arises to respond to security threats and incidents....

Duties and Responsibilities

Review server and network appliance logs to identify developing issues and proactively respond under the guidance of the senior systems administrator. Function as the primary responder for security related issues. Manage on-premises and Office 365 resources and provide desktop support on TIII complex issues. Assist in developing a comprehensive IT ecosystem security strategy and end user training.

Primary Responsibilities

Security Administration

• Review the following logs and respond as needed.

o   Windows Server security logs

o   Network Appliance logs

o   Azure resource logs

o   SentinelOne logs

o   Azure Sentinel sources logs

• Respond to Azure Sentinel Alerts

• Coordinate with IT Team when the need arises to respond to security threats and incidents....

The Administrative Coordinator provides administrative support to two Massachusetts Life Sciences Center (MLSC) Vice Presidents (Marketing, Communications, & Community Relations/Economic Development & Partnerships). The position handles details of a highly confidential and critical nature. This person will schedule meetings on behalf of the supervisors and the department members, organize the meetings and collect and prepares information for use in discussions/meetings of staff and/or with external stakeholders or visitors to the MLSC office. This person will be asked to support presentation materials for meetings. The position is also responsible for expense reports.

The Administrative Coordinator makes high-level contacts and arranges meetings and events, inside and outside the organization. The MLSC is seeking a team member with high energy, exercising sound judgment within generally defined practices and policies in selecting methods and techniques for obtaining...

The Administrative Coordinator will work closely with the prayNYC Director and Missions Pastor to enhance our organizational effectiveness by providing comprehensive administrative support. This role is pivotal in maximizing the deployment of mission initiatives and ensuring the smooth operation of both departments.

• Work alongside the Missions Pastor and prayNYC Director to maximize missional deployment.
• Develop and lead administrative teams to support departmental functions.
• Assist in planning and executing both regular and special gatherings and events.
• Support the prayNYC Director and Missions Pastor with various tasks, research, and special projects to enable them to focus on strategic initiatives.
• Oversee the administrative tasks of PrayNYC.
• Manage the administrative duties and deployment activities of the Missions Department.
• Plan and execute standalone events hosted by prayNYC and...

At Service First, our unique values serve as a compass for our actions and are the foundation of our culture.

• We promote innovation and are purposefully dynamic in our growth processes. We change, not just for the good of ourselves, but for the good of everyone involved.
• We hire people with the ability to think creatively, who use inspiration and imagination to solve problems by looking at them from unexpected perspectives.
• We hire people with the ability to question assumptions and offer solutions that seem impossible; take calculated risks; take what might be seen as a problem and turn it into an opportunity; are able to bring paradigm shifts in product, processes or systems because of their thoughts and new ways of thinking; give feasible ideas and not just tangent thoughts.

We are seeking a dedicated and detail-oriented Production Associate to join our team. The Production Associate will work closely with the...

North Point Defense (NPD) is seeking an experienced Property Administrator to join its team in Rome, NY.

Education and Experience

3 + years of Property Administration experience

Bachelor’s degree in computer science, computer engineering or a related field OR an equivalent combination of education, training and experience

Applicants selected will be subject to a security investigation and may need to meet eligibility requirements for access to classified information.

Current security clearance a strong plus.

Requirements

Maintains records and control of property owned by company, vendors, contractors, and government agencies.

Conducts inventories; arranges disposal of obsolete or no-longer-required.

Administers property control program activities to ensure continual accountability of company, government, or associate contractor, property and assets in...

Do you love data and enjoy keeping things running smoothly? Are you a wiz at organization and have a knack for explaining complex topics? If so, then being a Tableau Administrator might be the perfect role for you!

We are seeking a highly motivated and detail-oriented Tableau Administrator to join our team. In this role, you will be responsible for ensuring the optimal performance, security, and user experience of our Tableau Server environment.

Requirements

· Assist with installation, configuration, and maintenance of Tableau Server and associated applications on Windows and Apple systems.

· Provide support for Tableau Desktop and Server to end users, including troubleshooting problems, providing, and assisting with implementation of solutions, and conducting training sessions.

· Perform regular system upgrades and patches, ensuring minimal downtime.

· Conduct all performance tuning and management on the Tableau...

Preferred location: Charlotte, NC

As an Administrative Assistant you’ll provide support to Whip Around’s customers and employees through a variety of pathways. This role will work directly with the Implementation team, Customer Success Managers, and the Whip Around management team.

Key Responsibilities

• Assist in setting up new client accounts in the Whip Around software platform
• Coordinate with teams to integrate new accounts with partner companies

• Help create and customize inspection forms and preventative maintenance programs per client needs

• Coordinate initial kick-off calls and training sessions for customers

• Handle client calls to resolve non-payment issues.

• Process incoming checks and record accurately

• Follow up with clients to ensure product adoption

Requirements

• Required: 
...

Database/System Administrator Duties and Responsibilities
This project is in accordance with the Connecticut Technical Education and Career System
(CTECS) Nutrition and School Meals (NSM) office recent awarding of 4.7 million dollars in IT
Capital Funds. Over the next year, the NSM will focus on continued implementation of the Titan
platform with an added automation in equipment preventative maintenance program. We are
adding a DBA member to the current team.

Database Administrators with Applications experience are responsible for data migration, data
cleanup, data reporting, as well as managing and maintaining the hardwired lines and wireless
connections in a system and the hardware that hooks up to that system. Applicants are expected
to have at least ten years of relevant work experience, ideally in a school or educational agency,
managing school nutrition data applications, and automated processes. Job duties specific to the
applicant may...

Are you looking for an opportunity to make a difference in the lives of people who have disabilities? At ACCORD, we are looking for an Administrative Coordinator to work with our clients in our Family Supports Services!

***$1,500 New Hire Bonus!***

As a Family Support Services Coordinator, you will partner with management in outreach efforts to families in need of services and their case managers. In this role, you will help process new participants by taking their information and organizing it in a way where it can be clearly reviewed by our team. You will also be working closely with the Senior Director of Family Support Services and Fiscal Operations Specialist to ensure our programs and services are organized and on schedule so that we can provide excellent services to those we support.


Essential Responsibilities:

• Assist in marketing and recruitment efforts to help grow...

Branch Administrators at LandCare are responsible for all administrative functions within the branch, including providing support to the Branch Manager and operational teams to ensure proper procedures are being followed. Areas of responsibility include process management, accounts receivable, accounts payable, payroll review, new hire onboarding, and general administration. The Branch Administrator is the main point of contact for the branch.

Requirements

Process Management

• Understand and manage administrative processes executed in LandCare’s operations management software
• Lead weekly review of job reports in team meeting to ensure accurate job costing and work ticket management
• Provide initial and ongoing training and support of systems to production team members
• Lead branch through month-end close process, meeting deadlines and ensuring accuracy of transactions
...

Path Construction is growing and seeking a qualified Project Administrator to join our organization to be part of our Metropolitan Water Reclamation District (MWRD) team! We are a rapidly growing commercial general contractor with offices in Arlington Heights, IL; Charlotte, NC; Knoxville, TN; Tampa, FL; Dallas, TX; and Phoenix, AZ, with projects throughout the United States.

About Us:

Founded in 2008, Path Construction is a Chicago based commercial general contractor providing a vast array of construction services to multiple regions throughout the country. Our expertise is very diverse and includes experience on small and large projects of many different types, including but not limited to: healthcare, multi-family, hospitality, education, retail, transportation, self-storage, senior living, water and waste treatment, convention centers, laboratories, correctional, and institutional. The main philosophy and...

BE POWER EQUIPMENT Inc., is North America’s fastest growing manufacturer of power equipment. We have expanded Production at our SHAKOPEE, MN facility and with this expansion comes opportunities. 

We are looking for a Production Scheduler & Administrator to join our team.

Reporting to the off-site Supply Chain Manager, this role is responsible for ensuring production scheduling and administrative support (human resources, safety and facilities).

WHO YOU ARE:

• You are an independent and self-confident individual who likes to take initiative and take charge of your own activities.
• You manage multiple priorities while having a positive response to pressure.
• You are competitive, a problem solver and are driven to get things done.
• You like to have the freedom to take charge of your own assignments then see the results.
...

FINBACK 670, Inc. is seeking Yeoman – First Class crew members who are mission-driven and surroundings aware. “Make a hole and get it done” type individuals – that mesh with the balance of the Crew. We can only accomplish the assignment if we all do our part. Read on if you know how to lead; follow, and sometimes step aside.

It is not just another paperwork position – to be successful you will navigate Contract requirements; hit the mark - daily; anticipate challenges; design solutions, and implement positive change. An ideal candidate must be a self-starter with excellent written and spoken communication skills. The position requirements demand a very high degree of attention to detail and organizational abilities.

The Yeoman – First Class will spend their day coordinating contract requirements with clients regarding document production requests. This includes processing incoming and outgoing shipments of affidavits; HPD...

Quadric.io is seeking a highly organized and efficient Office Manager & General Administrator to join our team. In this role, you will be responsible for managing the day-to-day operations of our office, as well as providing general administrative support to the team. The Office Manager & General Administrator will play a key role in creating a positive and productive work environment for our employees.

Responsibilities:

• Manage office supplies and equipment, including ordering and restocking as needed
• Coordinate and schedule meetings and appointments
• Assist with travel arrangements and accommodations
• Manage and maintain office calendars and schedules
• Handle incoming and outgoing mail, including shipping and receiving packages
• Coordinate with building management for office facilities and maintenance
• Assist with onboarding and offboarding processes for new and departing...

Supreme Integrated Technology is looking for candidates who want to take the next step in their career to join our 100% employee-owned company. SIT’s engineering expertise transforms ideas into success for hydraulic and electric-powered moveable structures. SIT specializes in custom systems and projects, making every project unique and offering the opportunity to solve challenging problems for customers. Our projects are typically for marine, oil & gas, defense, civil (movable bridges), and industrial power unit applications. We pride ourselves on a culture of teamwork - because we are a smaller company you have the opportunity to be involved in every aspect of a project and make an impact from start to finish.

The Contracts Administrator is responsible for the identification, documentation, and provisioning of military and civil contract requirements. This role supports the Sales, Project Management, Purchasing, and Quality disciplines.

Specific...

Parallel Employment Group is proud to partner with a top manufacturing leader offering the highest quality products and seeking an Experienced Administrative Assistant with Purchasing experience!

Preferred 2-year degree or 2+ years of experience in Purchasing.

The base salary range for this position is $22.00 - $28.00 an hour

Monday - Friday 8am-4:30pm

Requirements

Primary Responsibilities / Essential Job Functions:

Collaborate effectively with various departments.

Ensure efficient operations of receiving, filing, inventory monitoring, and Material Test Reports.

Enter and amend Purchase Orders, and communicate with vendors to support all Service Center products.

Assist in the Out For Processing operation, overseeing smooth flow from Sales requirements to customer shipment, including imaging of documents and compiling standard reports.

Interact directly with Service Center Vendors and Employees as...

We are looking for an Administrative Coordinator to join our company and act as a point of contact for our employees and vendors. Administrative Coordinator responsibilities include supporting regular office operations, screening phone calls and scheduling internal meetings. To be successful in this role, you should have excellent organization skills along with the ability to prioritize tasks and meet deadlines. Ultimately, you will provide administrative support to our staff and ensure all daily procedures run smoothly.

Responsibilities

• Manage and route phone calls appropriately
• Job entry and data capture
• Organize and maintain electronic job files with proper documentation, purchase orders, etc
• Update office policies as needed
• Manage and order office supplies

Requirements

• Proven work experience as an Administrative Coordinator, Administrator or similar role
...

The City of Dover Information Technology Director is seeking a professional individual to perform highly responsible work administering and maintaining the operation of the City's information technology systems. This includes the responsive and accurate administration of municipal core systems, with a focus on enterprise applications, as well as user account management.

This is a full time, 40 hour per week position. $1,213.20 to $1,758.40 per week. Position is open until filled.

DUTIES AND RESPONSIBILITIES (Except as specifically noted, the following functions are considered essential to this position. The listed examples may not include all duties found in this class):

1. Monitoring and proactive maintenance of current City information systems, with a focus on enterprise application systems, including servers and server-based applications. Scheduled after-hours maintenance of assigned systems and...

IHDLab is seeking a highly organized and detail-oriented Administrative Coordinator to join our team. As an Administrative Coordinator, you will play a crucial role in ensuring the smooth and efficient operation of our office. You will be responsible for coordinating administrative tasks, managing schedules, and providing support to various departments within the organization.

Responsibilities

• Coordinate and manage administrative tasks, including scheduling appointments, managing calendars, and maintaining office supplies
• Assist with the preparation and distribution of internal communications, reports, and presentations
• Handle incoming calls and emails, providing assistance or redirecting inquiries as necessary
• Manage and maintain records and databases, ensuring accuracy and confidentiality
• Coordinate travel arrangements and accommodations for staff members
• Assist with organizing and coordinating meetings and...

Turntable Counseling, LLC, is a Black-owned and WOC-operated Private Practice accessible to Montgomery, PG, Howard, and Anne Arundel Counties, looking for an Office Administrator to join our expanding location in Burtonsville, MD. As a group mental health practice, we assist our clients with creating their own paths to healing and turning the tables on their lives. We specialize in Anxiety, Self-esteem, and Life Transitions serving both private pay and insurance-based clients. 

We are currently looking for an administrative professional who is looking to build their business management skills in the mental health private practice sector. The ideal candidate will be a master multitasker, have excellent processing and system structure skills, and have empathy to speak to and engage with people who are most in need and vulnerable in our community.

The Office Administrator reports directly to the Practice Manager who will serve as their immediate supervisor....

Position Title: HQE-SM Administrative Support Specialist

Company: ACT1 Federal LLC

Location: Hurlburt Field, FL

About ACT1 Federal: Delivering mission-critical solutions and industry-leading talent to advance the missions of the partners, organizations, and communities we serve.

As a HQE-SM Administrative Support Specialist, you will help the 705th Training Squadron (705 TRS) fulfill its mission providing advanced Air Component education and Command and Control process improvements. The 705 TRS utilizes HQE-SMs (retired one- to four-star generals) to provide essential mentoring, guidance, and senior perspectives at Joint exercises, senior level summits, and Command and Control courses.

• Planning, building, and managing the HQE-SM program schedule and budget

• Engaging with protocol officers at other CONUS/OCONUS bases
• Providing appropriate security clearance information and requests
• Working closely with...

This is a high visibility position in our Ft. Worth office. We need a caring professional, currently in a client-facing role, who is passionate about providing a high level of service to both Quiddity’s external and internal customers.  You will be one of the first people greeting visitors by phone or in person, so a welcoming attitude is key.

Responsibilities

·       This role requires someone who is outgoing and enjoys initiating face to face greetings and interaction since you are the primary contact point for callers and visitors.

·       Use Microsoft Teams phone system (or similar) to answer, transfer calls or take messages. Assist Callers with basic corporate knowledge i.e. addresses, locations & contact information. Maintain welcoming environment and follow guest protocols including ID verification and staff notification.

...

National Star Services is a 26-year-old facility management company providing different services all nationwide and we are now in search of a Admin Assistant in Frisco, TX.

Details of the job:

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, answering phone calls, emails and dispatching, overrall assisting in daily office needs and managing the company's general administrative activities.

Schedule: Tuesday-Saturday 8:00 am to 5:00 pm

Pay rate: $16.00/hour Bi-weekly pay

Requirements:

• Background check
• Drug Test
• Computer skills
• Microsoft office Knowledge
• Must be able to work well with others
• Bilingual is a plus
• Two valid forms of...