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Office Administrator

HealingUS Centers

Toms River, new jersey


Job Details

Full-time


Full Job Description

HealingUS Centers is currently seeking a highly organized and detail-oriented Office Administrator to join our team. As an Office Administrator, you will play a crucial role in ensuring the smooth operation of our office and providing support to our staff and clients.

Your responsibilities will include:

  • Managing office operations, including maintaining supplies, coordinating appointments, and managing incoming and outgoing mail
  • Assisting with administrative tasks such as data entry, filing, and document preparation
  • Book, coordinate, and prepare rooms for consultations and meetings, and maintain calendars
  • Answering phone calls and responding to inquiries in a professional and courteous manner
  • Greeting and assisting clients and visitors
  • Keep waiting areas and front offices clean and presentable
  • Coordinating meetings and events
  • Perform receptionist, clerical and administrative duties as required
  • Contributing to a positive and collaborative team environment
  • Support to the Behavioral Health Services department
  • Greet all clients in a friendly and professional manner
  • Handle check-in procedures and client
  • Handle confidential information, including client records, with a high degree of integrity and adhering to all HIPAA and confidentiality policies and practices
  • Participate in all mandatory trainings and attend in-service training as required
  • Assist with administrative reviews and audits as necessary
  • Other duties as assigned

The ideal candidate will have excellent organizational and multitasking skills, strong attention to detail, and the ability to work independently as well as part of a team. Previous experience in an office administration role is preferred.

Requirements

Requirements:

  • High school diploma or equivalent (required)
  • Previous experience in office administration or a related field (preferred)
  • Excellent organizational and multitasking skills
  • Strong attention to detail
  • Proficiency in Google Suite
  • Excellent communication and interpersonal skills
  • Ability to work independently and as part of a team

Benefits

  • 401(k)
  • Dental insurance
  • Health insurance
  • Paid time off
  • Vision insurance

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