Administrative Assistant I

We are an Accounting and Taxation firm located in West Palm Beach. Continued growth has increased our workload, and we require a Administrative Assistance to assist our team just to keep with the workload. We are looking for individuals that are willing to adjust to a quickly growing business.

Requirements

• Must be proficient with use of various Office Equipment and Software’s and be able to work independently
• Must be detailed oriented
• Knowledge of QuickBooks, experience in Payroll, Sales Tax, Communication Tax, Tourist Tax and other Local Taxes preparation is a PLUS
• Must have good organizational skills. Multi-Lingual is a PLUS. Our clients speak various languages, including English, Spanish, French, Indian & Chinese
• New Graduates from College in Accounting, Economics or Finance Major are welcome to apply without experience in working an office environment. Growth opportunity is limited to your...

SUMMARY

Second Presbyterian Church (2PC), Nashville, Tennessee, is seeking an Administrative and Communications Assistant to join our staff. This role plays a pivotal part in supporting the administrative functions of the church and coordinating communication efforts through social media management and website maintenance. The ideal candidate will be passionate about serving others, possess strong organizational skills, and have a creative flair for effective communication strategies.

ESSENTIAL DUTIES AND RESPONSIBILITIES

ADMINISTRATIVE

• Provide clerical support to Administrator and other church staff
• Edit bulletin weekly and copy, collate and prepare for Sunday distribution
• Coordinate the church benevolence program, facilitating financial aid via our partner organizations to those needing help with rent and utilities; manage walk-in requests for assistance
• Answer incoming calls, providing...

Apple Roofing and St. Raphael Roofing have recently merged and are looking for an experienced Administrative Assistant for our Ft. Myers, FL location! We are searching for a dependable professional to fill a pivotal support role within the organization. 

Job Description 

• Answer multi-line phone system 

• Greet visitors 

• Schedule appointments and maintain calendars for the sales team 

• Prepare communications, such as memos, and emails 

• Assist the various departments with appointment confirmation phone calls 

• Create and maintain project information in CRM 

• Make follow-up phone calls to potential leads from lead generation sources 

• Handle Certificate of Insurance requests 

• Prepare office supply orders 

• File Notice to Owners...

H2 Performance Consulting is subject to the Vietnam Era Veteran's Readjustment Assistance Act as a Federal Contractor and is an Equal Opportunity/Affirmative Action Employer and strives to build a diverse workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status or disability status. Additionally, as mandated under Executive order 12989, H2 is required to verify employment eligibility of selected candidates through the Department of Labor’s - E-Verify.

H2 Performance Consulting (H2) is seeking an Administrative Assistant to support administrative tasks such as documentation and correspondence, in support of one or more executives, to facilitate the efficient operation of the assigned department(s). This position fully utilizes and embraces technology in the performance of the job....

We are seeking an experienced Executive Administrative Assistant to join our team at the Law Office of David P. Shapiro. As an Executive Administrative Assistant, you will provide high-level administrative support to our executive team and ensure the smooth operation of our office.

Responsibilities:

• Maintain executive calendars, schedule appointments, and coordinate meetings

• Manage travel arrangements and itineraries

• Prepare and edit correspondence, memos, and other documents

• Answer and direct phone calls, take messages, and handle inquiries

• Prepare and distribute meeting agendas and minutes

• Make travel arrangements and reservations

• Manage and maintain confidential files and documents

• Coordinate and schedule internal and external events and...

About Lumata Health:

Lumata Health aims to stop preventable blindness with a human-led, intelligent care management platform that’s almost always free to the patient. The company partners with physicians, payers and health systems to offer turnkey care management services provided by eye care experts who are supported by cutting edge technology and data science. Lumata Health’s programs improve clinical outcomes, patient satisfaction, and clinic staff efficiency by providing between-visit patient assistance and care management for patients with chronic eye diseases such as diabetic retinopathy, macular degeneration, and glaucoma.

Lumata Health takes a holistic approach to care, combining behavioral information with clinical data to create tailored, high-impact interventions delivered by a team of highly-trained ophthalmic care coaches. Lumata’s Intelligent Engagement Platform, developed with over $2MM in support from the National Eye Institute, is the...

We have a position available for an Administrative Assistant in our Service Department.  This position plays a crucial role in providing top quality customer service.  The job requires managing multiple tasks and responsibilities while communicating effectively to customers and co-workers. 

Responsibilities (include but not limited to the following):

·         Answering phone calls & taking detailed messages.

·         Entering and Scheduling customers in database.

·         Responding to email inquiries.

·         Assisting service manager.

·         Close communication with field technicians.

Requirements

·         Excellent...

We're looking for an experienced Administrative Assistant/Compliance Manager to join our team at Bragg Canna. This role involves providing administrative support and ensuring compliance with regulations and standards. Responsibilities include optimizing inventory processes, ensuring accuracy, and improving efficiency while collaborating with various departments. The Compliance Manager will help maintain smooth operations and enhance inventory visibility. The ideal candidate possesses strong organizational skills, attention to detail, and the ability to multitask in a fast-paced environment. They will work closely with the management team to ensure operations run smoothly and maintain accurate records.

Requirements

Core Responsibilities

• Organize, manage, and assist in weekly/monthly physical inventory counts within the facility.
• Weekly inventory audits of all products in retail/wholesale packaging – in coordination...

WEAH'S COMPANION SERVICE INC. is seeking a highly organized and detail-oriented individual to join our team as an Administrative Assistant. As an Administrative Assistant, you will play a crucial role in providing administrative support to ensure the smooth operations of our company. This position requires strong communication skills, the ability to prioritize tasks, and a proactive attitude.

Responsibilities

• Manage and maintain executive calendars, scheduling meetings and appointments as necessary
• Handle and prioritize incoming and outgoing correspondence, including mail, emails, and phone calls
• Prepare and distribute important documents, reports, and presentations
• Assist in organizing and coordinating company events, conferences, and meetings
• Maintain and update databases and filing systems, ensuring accuracy and confidentiality
• Monitor office supplies inventory and place orders when necessary
• Support...

Are you passionate about real estate and eager to dive into its diverse realms? This entry-level administrative position offers a gateway to a dynamic career within a comprehensive real estate enterprise. As an Administrative Assistant, you'll play a pivotal role in ensuring an exceptional experience for both our office and clients, setting the stage for Colliers | WI and Harmoniq Residential's esteemed reputation. Your responsibilities will encompass a wide spectrum, from maintaining a welcoming reception area to providing essential administrative support across the organization.

Key Responsibilities:

• Financial Management: Organize and review invoices meticulously, ensuring accuracy in data and adherence to payment schedules.
• Document Management: Handle incoming mail, scanning and filing documents promptly to keep an organized repository.
• Communication Hub: Monitor phones and...

We are a Portland-based 4th Party Logistics provider, focused on providing custom freight programs for manufacturers, distributors, and direct-to-consumer companies. Located off HWY 26/217, we are a small, stable company that has been in business since 1996.

We are looking for an Administrative Assistant to provide on-site support in key areas of our company. The ideal candidate will be a Jack-or-Jill-of-All-Trades type, able to provide strong problem-solving skills when dealing with internal and external customers.

Primary Duties

·         Report creation, formatting, and distribution to internal and external customers.

·         Provide backup to the Finance Manager by assisting in AR/AP functions within QuickBooks Online.

·         Retrieving data sets from internal systems for analysis by various...

Quick Hire Staffing is seeking a talented and efficient Virtual Administrative Assistants to join our team. As an Administrative Assistant, you will play a vital role in supporting our company by handling various administrative tasks and providing excellent customer service.

In this position, you will be responsible for managing calendars, scheduling meetings, preparing documents, and handling incoming and outgoing communication. Your ability to multitask, prioritize, and work independently will be essential in ensuring the smooth operation of our office.

Quick Hire Staffing is a reputable staffing agency that connects job seekers with a wide range of career opportunities. Our dedication to fostering meaningful relationships with our clients and candidates sets us apart in the industry. With a supportive and collaborative work environment, joining our team means being part of a dynamic and growing company.

Responsibilities

• Assist with recruitment...

Quick Start Staffing, LLC is currently seeking a skilled and detail-oriented Administrative Assistant to join our team in the financial services industry. As an Administrative Assistant, you will play a crucial role in supporting our mortgage department and ensuring efficient operations. This is a fantastic opportunity to work in a fast-paced environment and contribute to the success of our clients and candidates.

In this role, you will be responsible for a variety of administrative tasks, including managing schedules, assisting with document preparation, and providing excellent customer service to clients and candidates. As an integral part of our team, you will have the opportunity to work closely with mortgage professionals and gain valuable industry experience.

Quick Start Staffing, LLC is a leading staffing and recruitment agency based in Detroit, MI. With a strong focus on the manufacturing, health, and janitorial services sectors, we pride ourselves on connecting...

We at AdvisaCare Home Health and Hospice are seeking a self-motivated, driven Medical Recruiter/ Administrative Assistantin the East Lansing, MI area to support our Home Health and Hospice Division.

** This will NOT be a remote position** In office recruiter**

AdvisaCare Home Health and Hospice company, has a successful 20 year history of generating start-up programming around the needs of clients and families we serve. We are passionate about attracting professionals that DEMAND BETTER to promote and support optimal programs focused on the people, process, and product/service. We DO NOT BELIEVE in what our competitors view as "REALISTIC," we ONLY BELIEVE IN our ORGANIZATIONAL GOALS and obtaining 100% revenue growth, year over year.

Recruiting Specialist...

This position can work remote from anywhere in the USA

SUMMARY

Provide day to day administrative support for Service Delivery functions and Team Members in addition to overall corporate tasks, as needed.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following.

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• Managing and processing data entry of incoming relocation Authorizations from clients, with attention to detail.

• Maintaining data integrity, completion of required data and clear communication with Bristol’s clients and internal teams.

• Answering incoming calls and route appropriately to the correct person; be the voice of Bristol for all customers, clients, partners and employees.

• Tracking and documenting real estate transactions as needed

• Conducting audits of data and general reporting and distribution responsibilities for Operational...

HIROTEC America is more than just a global industry leader with worldwide sales in excess of 1.6 billion dollars and 33 facilities in 8 countries. HIROTEC is a company that is constantly changing and growing with its community. We believe there is always room for advancement in every aspect of a business. If it’s not broken, don’t fix it, improve it.

Currently, we are seeking a Bilingual (Japanese-English) Administrative Assistant to become a part of the HIROTEC Team. We are looking for a Full-Time employee.

The ideal candidate will be responsible for providing translations in Japanese and English that focus on various communications (general business writing, routine correspondence, sales reports and automotive/technical content) for HIROTEC AMERICA and other Global HIROTEC Companies. The candidate will also communicate with bi-lingual employees, support expatriates from Japan as they acclimate to the US, provide general administrative...

We are currently seeking a highly organized and detail-oriented Administrative Assistant to join our team in Los Angeles. As an Administrative Assistant, you will play a vital role in ensuring the smooth day-to-day operations of our office.

To learn more about our executive recruitment and headhunting services in Los Angeles, California please see our page:
https://www.kellerexecutivesearch.com/executive-recruitment-headhunters-los-angeles/

About Keller Executive Search:

Keller Executive Search is a leading executive search firm specializing in providing recruitment and headhunting services to clients in Los Angeles and across various industries. With our vast network and expertise, we help companies find top-tier executive talent that aligns with their organizational goals and values.

Responsibilities:

• Manage and maintain executive calendars, scheduling appointments and organizing meetings
• Handle...

Access Services is hiring a full-time Administrative Assistant to provide exceptional organizational support to all programs served in our Housing & Homeless Services division. This role will be a fully in office position in Plymouth Meeting, PA. The Administrative Assistant for Housing & Homeless Services will support fiscal needs, customer service, scheduling, specialized project assistance, and give administrative support to housing managers. The ideal administrative assistant will be a confident self-starter, able to efficiently organize and meet needs, with a kind, responsible, and helpful attitude.  

Essential Responsibilities of the Administrative Assistant:  

• Enter all cash receipts into applicable systems.  
• Provide exceptional customer service toward all clients, visitors, and staff. 
• Answer phone inquiries and resolve complaints in a courteous, professional manner...

Want a challenging, inclusive work culture that emphasizes personal development and recognition? Are you a motivated, goal-oriented professional looking to take an exciting and rewarding step towards greatness in your career? New Home Star may be the place for you!

Our company is looking for a Bilingual Administrative Assistant to add to our nationwide team. As an Assistant, you have the opportunity to participate in the building of the American Dream. New Home Star is the largest privately owned seller of new homes in America. You can join us in a role in assisting the sales team for a division in the capacity of staffing the model, administrative tasks, and marketing assistance. Your role in this process is crucial, as you will act as a resource to the sales team. This role is located 35 miles north of Denver in Fort Lupton, CO with our builder partner Sun Communities.

Why New Home Star?

At New Home Star, our number one core value is to...

Description

Move For Hunger is seeking a part-time administrative assistant up to 25 hours per week to work out of our office/warehouse in Neptune, NJ, this position is not eligible for remote/telework. We are looking for an extremely organized and detail oriented individual. Their duties include organizing inventory for easy retrieval as new orders come in, reviewing incoming and outgoing shipment schedules to maintain productive operations and documenting damages to inventory. The Logistics Specialist will also oversee episodic volunteer support in the shipping and receiving department, and other duties as assigned. This person will have to be able to lift 40lbs. This position will report directly to the COO and the Events Coordinator.

ESSENTIAL FUNCTIONS:

• Managing processes through Salesforce database, and assisting with database tracking, entry, and management;
• Provide “white-glove” customer service to individuals...

Greenbacker Capital (“Greenbacker”) is an investment management firm that focuses on renewable energy and sustainable infrastructure investing. Since its’ founding in 2011, Greenbacker has grown to just over 100 employees, located in four offices (New York City, Portland, ME, Denver CO and Montpelier VT), and a number of additional individual locations throughout the United States. With over 60 years of combined infrastructure investment experience and more than $20 billion in combined transactions across the investment team, we are positioned as a market leader in sustainable infrastructure investments. We invest in a diversified portfolio of income-producing renewable energy power facilities that sell power under long-term contract to high credit worthy counterparties such as utilities, municipalities, and corporations.

Greenbacker strives to create a workforce that encourages a supportive and inclusive culture by promoting diversity and excluding all forms of...

Founded in 2003, IT Concepts’ core values – customer-centricity, teamwork, driven to deliver, innovation, and integrity – ensure we work together to be the best, realize objectives, and make a positive impact in our communities. We intentionally created and sustain our ITC culture that embraces change, experimentation, continuous learning, and improvement. We bring our design thinking problem solving approach that challenges assumptions, prioritizes curiosity, and invites complexity to deliver innovative, efficient, and effective solutions. As we continue to grow in the support of our government customers, we are looking for driven and innovative individuals to join our team.

IT Concepts Inc. is seeking an Administrative Assistant for our headquarters (HQ) in Vienna, VA (walking distance from the Spring Hill Metro stop). The incumbent will support our executive committee, corporate services team, and maintain the HQ office. If you are resourceful and customer service driven,...

Resource Management Concepts, Inc. (RMC) provides high-quality, professional services to government and commercial sectors. Our mission is to deliver exceptional management and technology solutions supporting the protection and preservation of the people and environment of the United States of America.

RMC is hiring an Executive Administrative Assistant in Indian Head, MD. The selected applicant will be responsible for providing clerical/administrative support and will be working with and providing technical guidance to personnel throughout the Naval Surface Warfare Center Indian Head Division (NSWC IHD). This position will require the candidate to perform a variety of clerical and administrative duties, which are auxiliary to the work of the organization.

Duties may include:

• Supporting, tracking and reporting on technical evaluation board activities
• Working with Cooperative Research and Development Agreements (CRADAs)...