Administrative Assistant

Clean Air Task Force (CATF) is a nonprofit organization working to safeguard against the worst impacts of climate change by catalyzing the rapid global development and deployment of low-carbon energy and other climate-protecting technologies. This is accomplished through research and analysis, public advocacy leadership, and partnership with the private sector. CATF is highly respected for its deep expertise and research on energy and industrial systems and potential strategies, technologies, and policies that can radically shrink their impact on the planet's atmosphere. Our team of experts and advocates (and global network of subject matter experts and civil society partners) put this research and knowledge into action by designing and enacting public policies that drive toward zero emissions. We also support policies and work directly with private industry to innovate in technology to make the path to zero emissions swift and affordable. CATF has offices in Boston, Washington D.C., and Brussels, with staff working virtually around the world.

CATF Action, Inc. (CATF Action), a 501(c)(4) nonprofit organization and the counterpart of Clean Air Task Force, was established in 2019 with a mission to advance climate advocacy and political objectives in the United States by building coalitions, leading campaigns, and educating lawmakers on viable pathways to realizing a zero-emissions, high-energy society at an affordable cost. The organization supports federal and state policies that foster the innovation required to decarbonize the U.S. economy, improve air quality, and create prosperous pathways for communities engaged in the low- and zero-carbon transition.

ROLE

The Administrative Assistant will provide administrative support to various teams and departments within Clean Air Task Force. They will perform a wide range of tasks, including managing calendars, scheduling appointments and meetings, organizing and maintaining files and records, preparing documents and reports, booking travel arrangements, and handling general administrative duties. The Administrative Assistant will also interact with staff at all levels, coordinate with external partners, and contribute to the smooth functioning of the organization.

Requirements

Experience:

• High school diploma or equivalent required; Associate's or Bachelor's degree in Business Administration or a related field preferred.

• Minimum of 2 years of experience in an administrative support role.

• Proficiency in using office productivity tools, such as Microsoft Office Suite.

• Excellent organizational and time management skills, with the ability to prioritize tasks and manage multiple projects simultaneously.

• Strong communication and interpersonal skills, with the ability to interact effectively with staff at all levels.

• Attention to detail and accuracy in record-keeping and data management.

• Ability to maintain confidentiality and handle sensitive information with discretion.

• Strong problem-solving skills and ability to work independently with minimal supervision.

• Knowledge of environmental sustainability and climate change issues is a plus.

• Flexibility to work outside regular business hours and assist with occasional evening or weekend events.

• Friendly and professional demeanor with a customer service mindset.

• Ability to adapt quickly to changing priorities and demands in a fast-paced environment.

Benefits

• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401k, IRA)
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off (Vacation, Sick & Public Holidays)
• Family Leave (Maternity, Paternity)
• Short Term & Long Term Disability
• Wellness Resources
• Stock Option Plan