Administrative Assistant

About Baird & Warner Real Estate

Over the last decade, Baird & Warner was named a Chicago Tribune Top Workplace eight times in a row. But we didn’t get there by accident — behind every great company is a culture created by the professionals who work there. Throughout our rich history, one thing has remained true: we believe that when you give people the support they need, amazing things can happen. That’s why at Baird & Warner we empower you to be independent, to grow in your career, to do the right thing by your colleagues and your community, and to have a true work/life balance. We truly care about making our team feel part of something bigger by sharing a single purpose — making it easier for homebuyers and sellers to realize their real estate dreams.

Job Summary

We are looking for a dynamic, administrative professional to join our team supporting Real Estate Sales Professionals at our Highland Park office.

*This is a full time, in-office position with expected hours M-F 9:00am-5:00pm.

Essential Duties And Responsibilities:

• Compile property transaction files for all listings and contracts and verify information.
• Technologically savvy
• Marketing support
• Listing maintenance, create paperless listing files, process listing agreements
• Process sales, closings and earnest money
• Answer phones
• Administrative support services
• Document management
• Distribute and prepare incoming and outgoing mail
• General office support functions including greeting customers and maintaining office appearance.
• Process buyer rep agreements
• Data entry
• Office supply upkeep
• Communicate office maintenance requests to home office
• Assisting agents with in office document preparation
• Tasks assigned by Broker Manager & Sales Support Manager
• Punctual arrival time by 9am
• Assisting other employees in office duties
• Attend office events, happy hours, meetings

Qualifications

• Strong communication skills (verbal & written)
• Ability to multi-task & prioritize
• Strong computer skills - including Google platform and Microsoft Office
• Ability to perform accurate data entry
• Team player but can work independently
• Professional appearance
• Proactive
• Real estate knowledge is a plus

Education/Experience

• High School Diploma or equivalent required.
• Minimum 1 year Administrative Assistant experience.
• Previous Real Estate administrative experience desired.

Benefits

Medical, dental, vision, PTO, VTO