Administrative Assistant

COMPANY OVERVIEW

CBH Homes is a best place to work in Idaho and is Idaho’s #1 home builder based out of Meridian, Idaho.  We’re an award winning company with high growth and killer benefits and we’re looking for an amazing, full-time Administrative Assistant to join our team of high producers and support our Vice President’s Assistant. If you are a highly organized administrative professional with experience or the desire to support a team, read on to learn more about this exciting opportunity!

POSITION OVERVIEW

This is a full-time in-person position, reporting to our Vice President’s Assistant. For this role, you’ll need to live in or near Meridian and be willing to work in our main office in Meridian 5 days per week. Typical hours for this role are 8am-5pm, Monday-Friday; on occasion there is a need to work additional hours early mornings, evenings, and weekends during events throughout the year.

MISSION

The mission of the...

Provides general purpose administrative and clerical support for project tasks. • Duties may include word-processing, graphics, desktop publishing, editing, meeting coordination and facilitation, answering telephones, photocopying, coordination of communications materials and additional tasks.• Duties also include regular tasks defined at point of need. These may include some presentation drafts and editing/proofreading of documents, presentations or other meeting materials and miscellaneous research tasks.

• Minimum Education: Associates Degree

• Minimum Experience: 3 years

• Associate Degree requirement may be substituted with five (5) years of relevant experience.

Requirements

• Performs varied administrative and support tasks required for executive management.

• Responsibilities may include screening calls; managing calendars; making travel, meetings and event arrangements; conducting research; preparing reports and data; customer relations; special projects.

• Requires strong computer and Internet research skills, project coordination experience, and the ability to work well with all levels of management and staff, outside clients and vendors. Sensitivity to confidential matters may be required.

Requirements

Advanced experience with general office software programs and standard office equipment.

• Create a collaborative environment as a liaison between Agents and Departments within the organization, including Accounting, Marketing, Human Resources, etc.
• Accurately prepare and copy board packages as instructed by Agents.
• Provide administrative support to Agents, which includes generating letters, copying, faxing, assisting with mailings, etc.
• Assist Agents with uploading photos for their listings, running credit reports, and responding to general client inquiries.
• Run daily listings search for Agents and email to all daily, by 9:00am.
• Order/track business cards and name plates for all Agents.
• Coordinate and track all advertising loans between Agents and Marketing.
• Process mail, and create the mailing tracker to be sent to Marketing
• Proof read all deliverables, communications, etc.
• Ensure consistency and standards are met on all work products.
• Maintains the Agent mailbox...

• Create a collaborative environment as a liaison between Agents and Departments within the organization, including Accounting, Marketing, Human Resources, etc.
• Accurately prepare and copy board packages as instructed by Agents.
• Provide administrative support to Agents, which includes generating letters, copying, faxing, assisting with mailings, etc.
• Assist Agents with uploading photos for their listings, running credit reports, and responding to general client inquiries.
• Run daily listings search for Agents and email to all daily, by 9:00am.
• Order/track business cards and name plates for all Agents.
• Coordinate and track all advertising loans between Agents and Marketing.
• Process mail, and create the mailing tracker to be sent to Marketing
• Proof read all deliverables, communications, etc.
• Ensure consistency and standards are met on all work products.
• Maintains the Agent mailbox...

We are looking for an Front Desk Administrative Assistant for our growing outpatient mental health facility. It is a full time position (40 hours a weeks. Benefits include PTO, health and dental and a 401K). The position is for the night shift, which is flexible with the office closing at 8:00pm. No weekends or holidays! We promote from within and provide growth. The practice is located in Phoenixville, PA.

Duties include:
- Providing word processing, general clerical and receptionist support to the Administrative Office.
- Greet and interact with clients appropriately, demonstrating a welcoming attitude, through phone or direct contact.
- Answer phones and route messages promptly and appropriately.
- Schedule, reschedule, and cancel appointments using electronic medical records system.
- Reconcile cash and credit card copayments daily.
- Process mail, faxes and maintain confidentiality and follow HIPAA requirements.
- Interact with...

We are currently seeking an individual with excellent administrative/organizational skills who can thrive in a fast-paced environment for a full-time role working as part of our Operations team.

Whether you come in as a newbie or we train you from the ground up, Operations team members are exceptional at assisting multiple client accounts with day-to-day activities like internal training, hit tracking, report building, incoming/outgoing shipment logistics, and other miscellaneous agency support tasks.

Responsibilities

• Work out of Downtown Miami offices approximately once per week.
• Assist in the preparation of regularly scheduled reports for several client accounts across the agency.
• Update and maintain office policies and procedures.
• Order office supplies and research new deals and suppliers.
• Coordinate incoming/outgoing shipments.
• Submit and reconcile expense reports.
• Provide...

As an Administrative Assistant at Firetrol Protection Systems, you will work under the direction of the General Manager and Office Manager, performing various administrative functions to support the department's operations. Your responsibilities will include:

• Answering phones and providing exceptional customer service to both technicians and customers
• Reviewing vendor A/P invoices for accuracy, coding, and approvals, and entering them into the payables module
• Scanning invoices and emailing them to the corporate office for payment
• Resolving A/P issues and addressing reconciliation errors and omissions
• Working with Microsoft Excel, Word, Great Plains software, and Service Trade
• Assisting with maintaining inventory and performing other duties as assigned

Requirements

• High School diploma or equivalent
• Previous accounting experience preferred
• Excellent organizational...

This is a part-time position, estimated at 20-25 hours per week, with the potential for full-time work for the right candidate.

Are you passionate about merging creativity with strategic business development? If so, Project Support Services (PSS) is looking for you! Based in sunny Corona, CA, PSS is a dynamic project management firm specializing in the construction industry. As we continue to grow, we're on the hunt for a skilled Sales and Marketing Assistant to join our energetic team. You’ll play a pivotal role in maintaining smooth office operations and supporting the team in various capacities. Your dedication to organization, communication, and problem-solving will contribute to the overall success of the company. Join us in contributing your unique strengths to our collective success!

Position Overview:

• Location: Corona, CA (Part-time on-site, potential for full-time)
• ...

We are assisting a non-profit client in filling this role.

This is a part-time position working 20 - 30 hours per week.

This position provides administrative support to Executive Director.                                               

Specific responsibilities include:

Handle routine office procedures.

Answer phones; respond to emails and voice mails, greet guests, send USPS mail, management of supplies; make bank deposits.

Arrange travel for ED, Staff and Board of Directors

Assist with coordinating annual conference and other training programs for both emerging and existing association members and multidisciplinary professionals.

Organization and maintenance of...

Vector Atomic is building quantum devices for applications including GPS-free navigation and timing, geophysical exploration, and telecommunications. We are focused on delivering near-term products that take advantage of the exquisite properties of quantum systems. Our devices are designed with the form, fit, function, and cost for the real world.

We are seeking an Administrative Assistant to join our growing Operations Team, This position will primarily provide assistance to the Operations Department with conference and meeting set-ups and catering orders, as well as reception coverage, stocking, organization and clean-up of kitchens, supply rooms, conference rooms. This role will report to the Senior Executive Assistant.

Our rapidly growing team of 50 plus brings an innovative but practical approach to developing quantum devices. If you'd like to work on transformational technologies in a dynamic, team-oriented environment, come join our...

At Grapevine MSP, we have the vision to partner with businesses to help them make sound technological decisions by promoting efficiency, security, and innovation. Our team takes pride in its hard work and dedication; we are excited to support the community and existing customers. We are the Central Valley's largest managed service IT firm, based in Bakersfield, CA. Starting in 2009, owner and CEO Joe Gregory started the company in the middle of a recession with the vision to partner with small businesses to provide innovative technology solutions. Our team at Grapevine MSP has grown exponentially; we serve small to enterprise businesses throughout the Central Valley. Services include proactive IT support, infrastructure management, strategic IT consulting services, phone system solutions, 24×7 help desk services, staff augmentation, managed cloud services, cybersecurity, and more. We attribute much of our success to our fantastic team. We are looking for new members passionate...

Global Dimensions LLC is seeking a highly organized and professional Executive Administrative Assistant to provide comprehensive administrative support to the Command Digital and Artificial Intelligence Office (CDAO) of USSOCOM (United States Special Operations Command). The successful candidate will play a pivotal role in ensuring the efficient operation of the CDAO office, managing communication flows, coordinating schedules, and managing confidential information with the utmost discretion. This is an exceptional opportunity for a detail-oriented individual to contribute to the success of a dynamic and critical command within the United States military.

The Executive Administrative Assistant supports SOCS-CDAO primarily focused on coordinating, tracking and handling the day-to-day management and administration of the CDAO office. Supports the CDAO office on all matters relative to the coordination, integration and synchronization of staff actions, events, and activities....

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities. Administrative Assistant responsibilities include making travel and meeting arrangements, preparing reports and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment. If you also have previous experience as a Secretary or Executive Administrative Assistant and familiarity within our industry, we’d like to meet you. Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.

Responsibilities

• Answer and direct phone calls
• Organize and schedule...

Expertise and Functions:

• Develop, prepare, and coordinate reports, information papers, and organizational briefings for the government
• Assist in coordinating, consolidating, analyzing, distributing, and monitoring action items, and tracking suspenses and responses
• Prepare agendas, schedule meetings, maintain calendars, and conference room schedules
• Assist with development and implementation of program schedules and project plans
• Use government travel systems to ensure travel is efficiently scheduled
• Plan and execute organizational activities for both internal and external agencies
• Determine customer requirements and translate these requirements into organizational plans
• Analyze business and technical processes to develop and implement new and modified processes and policies
• Develop metrics that provide data for process measurement, identifying indicators for future improvement...

NoGigiddy, a leader in connecting gig workers with dynamic job opportunities, is offering Administrative Assistant positions in Atlanta, GA. We are seeking organized, efficient, and professional individuals to provide administrative support across various businesses in the Atlanta area. If you possess excellent communication skills, a knack for multitasking, and a detail-oriented mindset, this flexible role is an excellent opportunity for you.

Requirements

Responsibilities (Varies by Assignment):

• Manage and coordinate office schedules, appointments, and calendars.
• Handle phone calls, emails, and other forms of correspondence.
• Assist in the preparation and organization of documents, presentations, and reports.
• Maintain efficient file systems and manage office supplies.
• Provide general support to business operations as needed.
• Collaborate with team members and...

We are seeking an Administrative Assistant who will perform complex administrative functions across multiple levels of management including external business partners. The successful Administrative Assistant will be confident, extremely detail-oriented and organized. They will manage procurement of good and services including computer equipment, office supplies, reference materials, and vendor relationships.

**This is a contract role through June 30, 20234 with possibility of extension. Must be located in the greater Seattle area and willing to work onsite**

Responsibilities:

• Calendar support and management
• Coordinate travel arrangements
• Process business expenses
• Prepare expense reports
• Coordinates Meetings and Events
• Processing vendors (onboarding/offboarding)
• Purchase orders and invoices
• Organizing team meetings and morale events
...

We are growing! Fred Astaire Dance Studios® is excited to be adding to our team. We are currently hiring for a Customer Support Representative. Do you enjoy making others smile, helping those around you, staying organized, and being part of a fast-paced environment? If so, then we may have an opportunity for you.

This role is of crucial importance to our clients, team members, and studio experience. Daily, you will greet students and answer questions about their accounts and studio activities. You will also help keep information organized to best help management and team members succeed. A love of people and building rapport will be a must as you talk to possible new clients and share with them how we can improve the quality of their life through dance. We know this won't be for everyone, but if this sounds like an excellent fit for you, please apply quickly as we are looking to hire this new team member as soon as possible.

Who we are:

Enriching...

Paradigm Life is a vibrant, fast paced company. We are a nationally recognized insurance agency and specialize in providing insurance and financial services online using various communication technologies. As a Financial Services Company, Paradigm Life’s mission is providing solutions to the financial challenges many American’s currently face. Our unique marketing and business model attracts individuals across the country to our online resources. Our on-demand education creates awareness of our value proposition and our one-on-one client education provides customized solutions to assist in overcoming the average American’s financial challenges.

As an Administrative Assistant, your primary responsibilities would include:

• Works with several Agents and provides administrative support to them and their clients
• Assists clients in ushering the sales and underwriting process
• Works closely with all internal parties of the sales and underwriting process...

We are growing! Fred Astaire Dance Studios® is excited to be adding to our team. We are currently hiring for a Customer Support Representative. Do you enjoy making others smile, helping those around you, staying organized, and being part of a fast-paced environment? If so, then we may have an opportunity for you.

This role is of crucial importance to our clients, team members, and studio experience. Daily, you will greet students and answer questions about their accounts and studio activities. You will also help keep information organized to best help management and team members succeed. A love of people and building rapport will be a must as you talk to possible new clients and share with them how we can improve the quality of their life through dance. We know this won't be for everyone, but if this sounds like an excellent fit for you, please apply quickly as we are looking to hire this new team member as soon as possible.

Who we are:

Enriching...

Primary Role

Answer inquiries and provide information to the general public, customers, visitors, and other interested parties regarding activities conducted at establishment and location of departments, offices, and employees within the organization.

Key Responsibilities

Key Competencies

Rate: $17/hr +

About the Role

Druid Hills Golf Club, one of the most prestigious clubs in Atlanta, is seeking a highly motivated and service-oriented individual to join our team as an Administrative Assistant - Fitness Center. With a commitment to excellence and a dedication to providing an exceptional experience for our members, Druid Hills Golf Club offers a working environment characterized by teamwork and a passion for service. As a member of our team, you will have the opportunity to learn from some of the best leaders in the private club industry, while enjoying a warm and welcoming atmosphere.

As an Administrative Assistant for the Fitness Center, you will be responsible for providing outstanding customer service and ensuring a smooth operation of our fitness center.

This role has an opportunity to turn into a Supervisor role when we build our new fitness center in 1-2...

The HR Assistant is responsible for the administrative support of day-to-day human resource operations.  Responsibilities:

• Prepare job postings and schedule candidates for interviews
• Assist with new-hire orientation
• HRIS maintenance and reporting
• Maintenance of employee files
• Schedule meetings and conference calls; follow up with participants prior to meetings; preparation of related materials
• Assist with Event Planning

Requirements

• A Bachelor’s Degree in Human Resources required
• Must be highly organized and possess the ability to prioritize, be a team player, have excellent written and verbal skills and ability to demonstrate a high degree of confidentiality and discretion. 
• Strong working knowledge of Microsoft Word, Excel, PowerPoint experience with HRIS systems a plus.  

The Administrative Assistant facilitates the efficient operation of the assigned department by performing a variety of clerical and administrative tasks.

Position start date: July 01, 2024

Requirements

Supervisory Responsibilities:

• May direct the work of clerical employees in lower job classifications.
• May assist in training newly hired clerks and secretaries.

Duties/Responsibilities:

• Answers and transfers phone calls, screening when necessary.
• Welcomes and directs visitors and clients.
• Maintains filing systems as assigned.
• Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.
• Responds to and resolves administrative inquiries and questions.
• Coordinates and schedules travel, meetings, and appointments...

Join the team at Fred Astaire Dance Studios and be part of an organization that is dedicated to enriching lives through the power of dance. As an Administrative Assistant, you will play a vital role in supporting the day-to-day operations of our studio.

Responsibilities:

• Assist with general administrative tasks including answering phones, replying to emails, and managing schedules
• Provide excellent customer service by greeting visitors, addressing inquiries, and assisting with registrations
• Manage and maintain records, databases, and filing systems
• Prepare and distribute correspondence, memos, and reports
• Coordinate meetings, events, and travel arrangements
• Assist with marketing and promotional activities

Requirements:

• Proven experience as an administrative assistant or in a similar role
• Strong attention to detail and organizational skills
• Excellent communication and...

Join the team at Fred Astaire Dance Studios and be part of an organization that is dedicated to enriching lives through the power of dance. As an Administrative Assistant, you will play a vital role in supporting the day-to-day operations of our studio.

Responsibilities:

• Assist with general administrative tasks including answering phones, replying to emails, and managing schedules
• Provide excellent customer service by greeting visitors, addressing inquiries, and assisting with registrations
• Manage and maintain records, databases, and filing systems
• Prepare and distribute correspondence, memos, and reports
• Coordinate meetings, events, and travel arrangements
• Assist with marketing and promotional activities

Requirements:

• Proven experience as an administrative assistant or in a similar role
• Strong attention to detail and organizational skills
• Excellent communication and...

Cain Hibbard & Myers, a fast-paced, dynamic law firm, is seeking a driven, energetic, Administrative Assistant/Executive Support to join our busy business and banking/real estate department in our Pittsfield, Massachusetts location.

Our business and banking/real estate department provides an interesting, wide-range of legal services to individuals and businesses that include, among other services, residential and commercial real estate acquisitions, sales and refinancing transactions involving business purchases, sales and mergers, commercial and construction financings, formation and maintenance of corporations and limited liability companies, real estate and equipment leasing and contract preparation, review and negotiation, as well as probate services, including estate planning and estate and trust administration services.

The position’s duties and responsibilities include the following:

• Document preparation and editing and...