Project Administrative Assistant

Youth Bridge Housing at Bright Harbor Healthcare will provide an opportunity for youth to gain the skills needed to live independently. We are seeking a dedicated management professional who will be responsible for successful completion of the bridge housing project within the required time frame of 2 years.

Position Title: Project Administrative Assistant
Position Type: Full Time; 35 Hours Weekly
Benefits Eligible: Yes
Location: Toms River, NJ
Department: Youth Bridge Housing
Salary: $35,000 - $42,000

Responsibilities:

• Prepare reports, communications, and meeting minutes
• Utilize project tracking systems to keep project information current and accessible to a variety of users
• Prepare and manage construction contracts
• Manage subcontractor inquiries and preparing responses
• Prepare permits and applications
• Receive, organize, distribute, and file all documents for new and ongoing projects and properties
• Update database files and pipeline of community opportunities
• Maintain a directory and inventory of community support materials including, but not limited to, community plans, photography, print materials, collateral and web pages
• Ensuring all directory resources are current and accurate
• Assist with vendor approval and setup for payment
• Track, review and code invoices, and submit for approval and payment
• Handle special projects and other administrative duties as assigned

Requirements

• High school diploma or equivalent required; college degree preferred
• Experience in administrative support preferred
• Flexibility with hybrid work location/schedule
• Strong computer skills required, proficiency in full Microsoft Office suite, especially Excel and PowerPoint
• Experience in Adobe Acrobat, Microsoft Project preferred

Benefits

Full Benefits!

• 12 Paid Holidays
• Sick Days
• Personal Days
• Accrued Vacation
• Medical/Dental/Vision
• Company paid Life Insurance and Long-Term Disability
• 403B Plan with Company Match
• Opportunities for training/education/Continuing Education Credits
• Opportunities for Public Loan Forgiveness