Administrative Assistant

Our partner is looking for an Office Administrator to join our Chicago office. Our admin team plays a critical role in ensuring the smooth operation of our business by providing essential support to our offices, partners, and practice teams.

Workplace Flexibility

We operate under a "Workplace for Your Day" model, which emphasizes flexibility while maintaining the benefits of a primarily in-person work environment. We value face-to-face interactions for professional growth but also encourage our team members to work with their supervisors to find the optimal work setting for their needs.

Requirements

As an Office Administrator, you will:

• Provide daily support to multiple partners and their teams.
• Assist in the production of client and firm deliverables, such as proposals, presentations, reports, and spreadsheets.
• Coordinate meetings and events, including arranging travel for partners and staff.
• Create and review client invoices, utilizing our firm's management system.
• Gain expert knowledge of internal systems and train practice staff on their use.
• Arrange conference rooms, including equipment setup, video conferencing, catering, and more.
• Assist with various administrative projects.
• Communicate frequently with all levels of the organization.

Qualifications

• A high school diploma or GED is required; higher education or college coursework is preferred.
• 2+ years of experience in an administrative or executive administrative role, ideally within professional services.
• Exceptional verbal and written communication skills, with a strong focus on client service.
• Ability to exercise independent judgment and maintain high levels of confidentiality.
• Proficiency in MS Office applications (Word, Excel, PowerPoint, Outlook).

Benefits

Hourly rate ranges from $24.16 to $36.24, depending on experience and technical skills. Please note that this range is specific to positions located in Colorado. Compensation for other locations may vary.

• We offer a robust benefits package, including health, dental, vision, disability, and life insurance, effective the first of the month following your start date. We also provide a 401(k) plan, flexible benefits plans, business-related travel expense reimbursement, and more. A discretionary bonus plan and a pension plan are available for eligible staff.
• Additional Information
• This is a non-exempt position, so you may be required to work beyond the standard 40-hour work week.
• We are an Equal Opportunity Employer and maintain a drug-free workplace.
• Candidates must be legally authorized to work in the United States without sponsorship, except for those bilingual in Japanese and English.

Join us and take the next step in your career. Apply now!