Administrative Assistant

Company Overview

Seasons Kosher Supermarkets is one of the largest kosher supermarket chains in the nation. At present, there are 4 Seasons Supermarket locations & 4 Convenience store models across the Tri-State area with plans to expand. Seasons offers its customers a full-service kosher shopping experience where everyone, including its highly dedicated associates, is treated like family.

Due to our continued growth and expansion, we are looking for a highly motivated individual to join our company. In this role, you will work closely with the company's finance and operations management teams.

Job Description:

We are looking for a Bookkeeper/Office Manager to join our team in our Lawrence location. In this position, you will ensure that you track and manage financial data. As a Bookkeeper/Office Manager, you will help us in recording and maintaining daily financial transactions, performing reconciliations, assisting...

Responsible Administrative Assistant needed to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support primarily to our human resources and leadership team, assisting in daily office needs, and managing our company’s general administrative activities.

Primary Duties and Responsibilities:

• Payroll preparation and process support
• Answer phones and greet visitors
• Schedule appointments and maintain calendars for leadership team
• Schedule and coordinate staff, customer, and vendor meetings
• Schedule travel arrangements and lunches for the team.
• Collate and distribute mail
• Prepare communications, such as memos, emails, invoices, reports and other correspondence
• Special projects for leadership team
• Write and edit documents from letters to reports and instructional documents
• Create and maintain filing systems, both...

Responsibilities:

• Edit and proofread routine law office correspondence and legal case matters.
• Organize and prioritize numerous tasks and complete them under time constraints.

• Professional and positive interpersonal skills necessary in order to communicate and follow instructions effectively from a diverse group of clients, attorneys and staff and provide information with ordinary courtesy and tact.
• Problem solve, use sound judgment and works well under pressure.

• Work within deadlines and effectively handle stress.

• Establish effective working relationships and appropriately interact with others.
• Complete check request forms.
• CLE tracking, renewing subscriptions/memberships, enrollment in conferences, etc.

• Make travel arrangements for attorneys; complete and submit expense reports.
• Schedule meetings, depositions and court reporters. Perform all...

Reports to: Executive Director  

Status: Part-time, Non-exempt, Hourly

Hourly Rate: $25.00 - $35.00

Schedule: 20-29 hours per week, Monday-Friday, 8 a.m. - 5 p.m. Pacific Time

Location: Veloz is based in Sacramento, California. This position is expected to be in-person in Veloz's office 1-2 days a week with the other days remote within California. Travel within California (and potentially nationwide) is expected up to 5% annually (3-4 trips a year).

Application Deadline: August 16, 2024

Opportunity and Position Description  
In this position, the Administrative Assistant is part of a passionate and collaborative organization that is changing the conversation about EVs in California and sparking a virtuous cycle of consumer awareness and demand. Veloz plays a unique and important role in the EV landscape in...

Mark Granlund Studio is a fine art studio dedicated to capturing the beauty of the natural world through vibrant and expressive landscape paintings. Our mission is to inspire a sense of wonder and connection to the environment through our art, while pushing the boundaries of traditional landscape painting. We're a dynamic and growing studio seeking a highly organized and detail-oriented Administration Assistant to join our team remotely.

We're looking for a skilled and enthusiastic Administration Assistant to provide exceptional support to our studio operations. As a key member of our team, you'll be responsible for:

- Managing calendars, scheduling appointments, and coordinating travel arrangements
- Handling email and phone correspondence, responding to inquiries, and resolving issues
- Maintaining accurate records, files, and databases
- Assisting with special projects, events, and presentations
- Ensuring confidentiality and discretion in handling...

Cairn Partners, a full-service business consulting agency, is seeking an organized and detail-oriented Administrative Assistant for our team at Evergreen Memorial Gardens. The successful candidate will be responsible for providing on-site administrative support to the Advance Planning team.

Responsibilities

• Assist Sales Manager
• Sales contract quality control and entry
• Meeting notes
• Supply orders
• Create/edit documents
• File and maintain paper and electronic records for the company
• Prepare and send correspondence, such as letters and emails, to clients and vendors on behalf of the sales team
• Assist in preparing internal and external reports
• Create, update, and maintain databases and spreadsheets
• Perform other administrative tasks as requested by the team

Requirements

1-3 years minimum experience as an administrative assistant or...

Cairn Partners, a full-service business consulting agency, is seeking an organized and detail-oriented Administrative Assistant for our team at Evergreen Memorial Gardens. The successful candidate will be responsible for providing on-site administrative support to the Advance Planning team.

Responsibilities

• Assist Sales Manager
• Sales contract quality control and entry
• Meeting notes
• Supply orders
• Create/edit documents
• File and maintain paper and electronic records for the company
• Prepare and send correspondence, such as letters and emails, to clients and vendors on behalf of the sales team
• Assist in preparing internal and external reports
• Create, update, and maintain databases and spreadsheets
• Perform other administrative tasks as requested by the team

Requirements

1-3 years minimum experience as an administrative assistant or relevant...

Blackstone’s personal/administrative assistant to the president is responsible for assisting the president in all things relating to administration, client relations, scheduling, errands and personal tasks. You must be a detailed, highly organized, energetic person, have relentless project management skills, and a get-it-done attitude! Also, due to our unique office environment, you must be able to work focused in an open, dynamic environment. 

• Assists the president in various aspects of daily operations of his companies
• Assists the president in personal scheduling, reporting and errands
• Manages and prioritizes email correspondence and communications on behalf of the president
• Manages agreements and documents
• Plan and organize office and client meetings. Prepares and maintains detailed agendas and minutes for meetings
• Collaborates with team members on specific needs pertaining to the president for each...

We are looking for a Medical Administrative Assistant (working title: Injury Coordinator) to join our team! Are you someone who thrives in a fast-paced environment where your time management, attention-to-detail, and communication skills are put to good use? We might have the perfect entry/mid-level opportunity for you. Join our medically-based concierge service and early intervention program and help impact injured workers lives by coordinating services, providing resources to our constituencies, and helping people when they need it most.

In this job, you will:

• Manage and/or assign files to appropriate staff member and initiate appropriate verbal and/or written contacts with employers, clients, claimants, and medical providers.
• Set up files in all appropriate systems; assign files, when applicable, to the nurse.
• Maintain responsibility of an individual caseload.
• Maintain appropriate...

Title: Migration and Policy Administrative Assistant (Temporary)

FLSA Classification: Non-exempt  

Salary Grade: Grade C 

Job Location: Hybrid, within commuting distance to D.C. 

Reports to: Legislative Director, Domestic Policy  

End date: until June 2025

Position Summary 

The Friends Committee on National Legislation (FCNL), an established Capitol Hill Quaker lobbying organization, is seeking an administrative and legislative assistant to provide program support for FCNL’s Legislative Director for Domestic Policy (“Director”).  This is a temporary role with an expected duration through June 2025. 

Essential Position Duties  

Reporting to the Director, the Migration and Policy Administrative Assistant will provide administrative and policy support to the Director within the Domestic Policy Team and Policy and Advocacy...

BEST CONSIDERATION DATE FOR APPLICATIONS: August 14, 2024

PURPOSE OF POSITION:

The Executive Administrative Assistant plays a crucial role in facilitating the smooth execution of the University System of Maryland Office's (USMO) Budget office activities as well as the activities of the Vice Chancellor for Administration and Finance (VCAF) Office. This position contributes to the overall effectiveness of the Budget team. This is a contractual, Contingent II position. The contract will run for one year with the option for renewal.

RESPONSIBILITIES:

Budget and VCAF Office Organization, Coordination, and General Office Support:

• Manages the Budget Officer portal and listserv and maintains budget contacts lists.
• Manages routine and ad-hoc requests from internal and external sources, ensuring timely and accurate responses.
• Acts as the administrative lead for...

We are seeking a proactive and highly organized Virtual Administrative Assistant to join our team. The ideal candidate will have a strong background in social media management, scheduling, and customer service, along with a basic knowledge of accounting. This role requires excellent communication skills, a great English accent, and exceptional organizational abilities. Performance-based bonuses are available.

Requirements

• Social Media Management: Create, schedule, and manage content across various social media platforms. Monitor engagement and respond to comments and messages.
• Scheduling: Coordinate and manage appointments, meetings, and events. Ensure all schedules are up-to-date and conflicts are resolved promptly.
• Customer Service: Provide outstanding customer service by responding to inquiries, resolving issues, and maintaining positive client...

We are looking for a Virtual Administrative Assistant to join our team at ACCRUE SELECT. As a Virtual Administrative Assistant, you will be responsible for providing administrative support to our team members remotely. This includes handling various administrative tasks, managing schedules, coordinating meetings, and assisting in maintaining our documentation and records.

The ideal candidate should have excellent organizational skills, strong attention to detail, and the ability to multitask effectively. You should also have excellent communication skills and be able to work independently with minimal supervision. Experience working as a virtual assistant or in a similar role is a plus.

Requirements

• Proven experience as a Virtual Administrative Assistant or similar role
• Strong organizational skills with the ability to prioritize tasks and handle multiple deadlines
• Excellent attention to detail and accuracy
...

Medical Benefits Specialist

East Petersburg, PA

• Handle the setup, maintenance, and renewal of group medical insurance policies for our clients
• Process forms and applications
• Respond to questions from clients or their employees regarding benefits, open enrollment, claims, plan changes, etc.
• Act as a point of contact for our clients, offering a high level of customer service
• Must be competent with Excel
• Excellent written and verbal communication skills are a must
• Attention to detail
• Must be able to multi-task
• Must be able to effectively organize multiple projects
• Must have the ability to prioritize tasks
• Must have knowledge of basic office equipment
• Answering phones
• Greeting clients
• Knowledge of 401(k) industry an asset for cross-training opportunities

For over 40 years, we have been pleased to offer our clients a full range of group...

CALIWATER, a celebrity-backed start-up, offers a unique opportunity to significantly impact the success of a rapidly growing business in an emerging category. You'll work closely with the Founders and Executive leadership, gaining invaluable experience. As entrepreneurs, we are committed to building a great company and nurturing talent. Joining us at this early stage provides the right candidate with the chance to quickly develop their career and acquire valuable skills.

CALIWATER is defined by a drive to create innovative, fresh functional beverages that connect us to the Earth and to one another. Inspired by the lush & varied landscapes of California, we looked to our own desert regions to locally source prickly pear cactus fruit, known for its rare & potent healthful properties. We applied our creativity and resourcefulness to bring CALIWATER to life with our first product, Prickly Pear Cactus Water. It’s like sipping on Cali in a can!

What...