Assistant in Florida

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Office Assistant / Listing Coordinator

ONE Sotheby's International Realty

Coral Gables, florida

Coral Gables based top producer real estate agent with established reputation is looking for an Assistant to join his team. Some of the responsibilities include, but are not limited to:

Managing calendar and appointments (both personal and business)
Manage the process of listings from start to finish
Responsible for answering and returning all calls
Must be extremely organized and structured with ability to multitask within a fast-paced environment
Responsible for managing emails, text and client communication.
General Marketing Background

Work alongside other team members (marketing coordinator, transactions manager and subagents); must be able to interact well within a closely-knit team (particularly to coordinate appointments & multiple tasks)
Assist with all administrative projects and research.
Collecting and analyzing...

Full-time

Operations Assistant - Tampa

UniUni Logistics

Tampa, florida

Quien es UniUni?

UniUni, líder norteamericano en logística de última milla, entrega decenas de millones de paquetes anualmente en Canadá, de costa a costa, y se está expandiendo rápidamente por todo Estados Unidos. Fundado en 2019, el modelo de entrega de innovación y crowdsourcing impulsado por la tecnología de UniUni ofrece servicios rápidos, económicos y confiables a clientes de comercio electrónico locales, nacionales e internacionales.

Que Ofrece UniUni?

En UniUni, ofrecemos oportunidades emocionantes a nuestros empleados para alcanzar sus objetivos profesionales. Valoramos los movimientos laterales tanto como los ascensos verticales: creemos que todos los puestos deben desarrollar tus habilidades, ampliar tu experiencia y ayudarte a construir una carrera gratificante. Sabemos que no solo está buscando un trabajo, sino una carrera que seguir. Si estás listo para unirte al dinámico equipo de UniUni, mientras...

Full-time

Administrative Assistant

The Lake Doctors, Inc.

Fort Myers, florida

Administrative Assistant sought to join The Lake Doctors, Inc. We are currently seeking an Administrative Assistant responsible for relaying incoming telephone calls, assisting customers, and providing administrative and organizational support for the Branch office, Sales Manager, Branch Manager and Corporate Office by performing the following duties. Please note the current Administrative Assistant will be available for on-the-job training and will assist with the first 90 days.

Essential Duties and Responsibilities:

Answer multi-line telephone system.
Assist with general Branch and customer correspondence.
Responsible for shipping, receiving and other postal duties.
Within ServSuite; setup new leads and customer accounts, maintain Branch account list, set payment plans for all recurring billing, assist with creating and completing work orders. On the job...

Full-time

Operations Assistant-Miami - Bilingual Required - Mandarin or Spanish

UniUni Logistics

Miami, florida

Who Are We?
UniUni, a North American leader in last-mile logistics, delivers tens of millions of parcels annually in Canada, from Coast to Coast, and is rapidly expanding across the United States. Founded in 2019, UniUni’s tech-driven innovation and crowdsourcing delivery model offers fast, economical, and reliable services to local, national, and international e-commerce clients.

What Do We Offer?

At UniUni, we offer exciting opportunities to our employees to achieve their career goals. We value lateral moves as much as vertical promotions – we believe all roles should develop your skills, broaden your experience, and help you build a rewarding career. We know you are not only seeking a job, but a career to pursue. If you are ready to join UniUni’s dynamic team, while working hard and having fun doing it, we invite you to apply online and let us know how you can be part of our success...

Full-time

Assistant Manager - Pandora Boutique, Countryside Mall

REEDS Jewelers

Clearwater, florida

Join us today at our Pandora Boutique! This store is owned and operated by REEDS Jewelers, with a Pandora branded storefront and exclusively sells Pandora bracelets, charms, necklaces and rings.

REEDS Jewelers celebrates our 78th Anniversary in 2024. We’re family owned and operated with the highest standards of quality merchandise, superior customer service, and industry ethics. To learn more about us, visit our careers page at REEDS.jobs.

If you enjoy working as part of an amazing team while selling exquisite jewelry, then REEDS Jewelers is the place for you! Our sales professionals have passion, integrity, and love connecting with customers. We build lifelong relationships in a productive sales environment and find success through friendly, personalized service guiding customers through in-store and online purchases.

As a REEDS Assistant Manager, you will be responsible for inspiring associates to...

Full-time
Assistant Manager
KPM
Orlando, florida
KPM is looking for an ambitious Assistant Manager with strong customer service skills and a passion for people to join our team at our Orlando, FL property! This is a full time position and compensation will range based on experience.
KPM is based in Houston, Texas and is a privately held full-service multifamily management company that focuses on providing exceptional management services to apartment communities. KPM places a strong emphasis on hiring talented employees as we recognize that our people are our best assets, which we believe has helped differentiate ourselves from competitors and achieve superior performance.
If you inspire others by your energetic and engaging personality, have a natural curiosity and interest in people then KPM is for you! We are looking for people wanting to kick start their careers in a fast paced and growing company!
The Assistant Manager is responsible for the daily operations of a property under the...

Full-time
Operations Assistant (Bilingual, Spanish)
UniUni Logistics
Miami, florida
Quien es UniUni?
UniUni, líder norteamericano en logística de última milla, entrega decenas de millones de paquetes anualmente en Canadá, de costa a costa, y se está expandiendo rápidamente por todo Estados Unidos. Fundado en 2019, el modelo de entrega de innovación y crowdsourcing impulsado por la tecnología de UniUni ofrece servicios rápidos, económicos y confiables a clientes de comercio electrónico locales, nacionales e internacionales.
Que Ofrece UniUni?
En UniUni, ofrecemos oportunidades emocionantes a nuestros empleados para alcanzar sus objetivos profesionales. Valoramos los movimientos laterales tanto como los ascensos verticales: creemos que todos los puestos deben desarrollar tus habilidades, ampliar tu experiencia y ayudarte a construir una carrera gratificante. Sabemos que no solo está buscando un trabajo, sino una carrera que seguir. Si estás listo para unirte al dinámico equipo de UniUni, mientras...

Full-time
Commercial Property Rental Assistant
Datex Inc.
Clearwater, florida
Commercial Property Rental Assistant will support a commercial office space/business center with multiple tenants of varying business types. You will have the opportunity to interact with professionals and their customers on a daily basis as you are the friendly face they will see as they go about their day in the business center. A heart for customer service, a commitment to professionalism, and the willingness to adjust to various changes or procedures will be key qualities in this role.
Responsibilities

Open and close the building

Greet visitors

Receive, route and deliver mail to tenants

Answer phone calls: route to appropriate tenant, if necessary and answer questions regarding rental space

Provide tours to prospective tenants

Communicate with tenants in a professional and courteous manner

Respond to tenant questions and concerns in timely manner and escalate concerns to management when...

Full-time
Administrative Assistant / Commercial Loan Clerk
FFCFC
Jacksonville, florida
Full-Time Administrative Assistant / Commercial Loan Specialist

Industry: Non-profit organization specializing in SBA 504 loans
Compensation: Competitive annual salary + full benefit package that includes a generous IRA contribution (see below for details)
Location: Jacksonville, FL
Summary of Mandatory Qualifications:

High school diploma or equivalent

At least one (1) year of professional experience as an administrative assistant, executive admin assistant, paralegal, or a specialist in banking or real estate

Ability to work full-time Monday - Friday, 8am - 5pm, in our Jacksonville, FL office

Ability to pass a rigorous background check

About Us: Florida First Capital Finance Corporation (FFCFC) is a self-sufficient non-profit organization with offices in Tallahassee, FL; Jacksonville, FL; and Melbourne, FL....

Full-time
Trading Operations - Assistant Vice President
Arena Investors I Quaestor Advisors
Jacksonville, florida
Arena is looking to expand the global Operations Team through the addition of an Assistant Vice President of Trading Operations to provide unparalleled support to the firm’s Corporate Securities business lines. In this role, this individual will oversee all aspects of the life cycle of tradeable securities across global markets. The individual will also work closely with all departments of the firm, including c-suite executives. Ideal candidates will be self-motivated, resourceful, and have excellent communication skills.
KEY RESPONSIBILITIES

Organize and lead initial investment discussions and ensure the firm’s internal investment pipeline and order management system (OMS) maintain complete, real-time accuracy

Support investment team in the operational aspects related to insurance client portfolios.

Bring a control first mindset to trade management; have an exceptional knowledge of trade capture, post trade reconciliation and...

Full-time
Legal Assistant
Build My Great Team
Fort Myers, florida
We are a boutique firm committed to protecting the rights of employees and individuals with disabilities in Southwest Florida. We specialize in employment law, we provide expert legal support during some of life’s most challenging moments. We only represent employees, never employers or insurance companies, and pride ourselves on offering personalized, compassionate representation.
About You
You are detail-oriented, compassionate, and have a strong work ethic. You thrive in a small-team environment, working independently while being a team player. Our clients are often in crisis, requiring a sensitive and supportive approach as you guide them through legal challenges. You are proactive, learn quickly, and offer excellent customer service to individuals experiencing emotional stress.
Responsibilities

Schedule and manage appointments, mediations, and depositions

Serve as backup for reception, taking calls and...

Full-time
Administrative Assistant (Cleared)
IT Concepts
Tampa, florida
Founded in 2003, IT Concepts’ core values – customer-centricity, teamwork, drive to deliver, innovation, and integrity – ensure we work together to be the best, realize objectives, and make a positive impact in our communities. We intentionally created and sustain our ITC culture that embraces change, experimentation, continuous learning, and improvement. We bring our design thinking problem-solving approach that challenges assumptions, prioritizes curiosity, and invites complexity to deliver innovative, efficient, and practical solutions. As we continue to grow in the support of our government customers, we are looking for driven and innovative individuals to join our team.
IT Concepts, Inc. (ITC) seeks a Jr. Administrative Assistant to support a DOD SOCOM opportunity. ITC will provide the Government with program management and services related to emerging technology solutions, including Enterprise Architecture (EA) and data science,...

Full-time
Assistant Controller - Remote
Ride Health
Orlando, florida
Who We Are:
Ride Health removes the transportation barriers that keep our most vulnerable populations from accessing health care. Ride Health partners with healthcare organizations and transportation providers to strengthen enterprise transportation programs and drive intelligent transitions of care. We blend technology and data with a human approach to break down access barriers and solve some of the biggest transportation challenges that care coordinators, providers, and payers face. Our platform maps out each patient’s unique needs and preferences for the best ride experience across clinical and social needs, ensuring greater access, improved efficiencies, lower costs, and better outcomes.
Who We’re Hiring:
The Assistant Controller is responsible for overseeing day-to-day accounting functions, preparing financial reports, and ensuring organizational financial stability.
Success in this position...

Full-time
Administrative Assistant (Must Reside near Tallahassee Florida)
Acentra Health
Tallahassee, florida
CNSI and Kepro are now Acentra Health! Acentra Health exists to empower better health outcomes through technology, services, and clinical expertise. Our mission is to innovate health solutions that deliver maximum value and impact.
Lead the Way is our rallying cry at Acentra Health. Think of it as an open invitation to embrace the company’s mission, actively engage in problem-solving, and take ownership of your work daily. Acentra Health offers you unparalleled opportunities. In fact, you have all you need to take charge of your career and accelerate better outcomes – making this a great time to join our team of passionate individuals dedicated to being a vital partner for health solutions in the public sector.
Position Summary
As an Administrative Assistant within our organization, your contribution will be pivotal in the precise management of our claims tracking system. Your chief responsibility will...

Full-time
Executive Assistant
FFP
Lake Mary, florida
JOB SUMMARY: The Executive Assistant will support multiple Executive Leaders and oversee the general administrative function and activities of the corporate office and administrative staff members (indirectly). Administrative support includes managing day-to-day activities, schedule/calendar, constituent communications, meetings and agendas, and strategic priorities.
To have success in this role you must have a knack for anticipating company and executive needs, juggling and reprioritizing tasks, resolving issues as they arise, and being focused on task and project execution.
This is an individual contributor position and receives minimal guidance and supervision.
KEY DUTIES AND RESPONSIBILITIES:

Manage the day-to-day operations of the Office and multiple Executive Leaders, performing administrative tasks, including creating, implementing, and assessing...

Full-time
Trading Operations - Assistant Vice President
Arena Investors I Quaestor Advisors
Miami, florida
Arena is looking to expand the global Operations Team through the addition of an Assistant Vice President of Trading Operations to provide unparalleled support to the firm’s Corporate Securities business lines. In this role, this individual will oversee all aspects of the life cycle of tradeable securities across global markets. The individual will also work closely with all departments of the firm, including c-suite executives. Ideal candidates will be self-motivated, resourceful, and have excellent communication skills.
KEY RESPONSIBILITIES

Organize and lead initial investment discussions and ensure the firm’s internal investment pipeline and order management system (OMS) maintain complete, real-time accuracy

Support investment team in the operational aspects related to insurance client portfolios.

Bring a control first mindset to trade management; have an exceptional knowledge of trade capture, post trade reconciliation and...

Part-time
Assistant
New Home Star
Rockledge, florida
Want a challenging, inclusive work culture that emphasizes personal development and recognition? Are you a motivated, goal-oriented professional looking to take an exciting and rewarding step towards greatness in your career? New Home Star may be the place for you!
Our company is looking for a New Home Sales Assistant with experience in sales, customer service, and/or real estate to add to our nationwide team. As a New Home Sales Assistant, you have the opportunity to participate in the building of the American Dream. New Home Star is the largest privately owned seller of new homes in America. You can join us in a role in assisting the sales team for a division in the capacity of staffing the model, administrative tasks, and marketing assistance. Your role in this process is crucial, as you will act as a resource to the sales team. This role will be on an ad-hoc and on an as-needed basis assisting in our communities within Rockledge, Port Saint John, Palm Bay, Merritt...

Part-time
Assistant
New Home Star
Palm Coast, florida
Want a challenging, inclusive work culture that emphasizes personal development and recognition? Are you a motivated, goal-oriented professional looking to take an exciting and rewarding step towards greatness in your career? New Home Star may be the place for you!
Our company is looking for a New Home Sales Assistant with experience in sales, customer service, and/or real estate to add to our nationwide team. As a New Home Sales Assistant, you have the opportunity to participate in the building of the American Dream. New Home Star is the largest privately owned seller of new homes in America. You can join us in a role in assisting the sales team for a division in the capacity of staffing the model, administrative tasks, and marketing assistance. Your role in this process is crucial, as you will act as a resource to the sales team. This role is located in Palm Coast, FL with our builder partner, Maronda Homes.
Why New Home Star?
At New...

Full-time
Assistant Maintenance
KPM
Orlando, florida
KPM is looking for an Assistant Maintenance to join the team at Orlando, FL property! This is a full time position and compensation will range based on experience.
As an Assistant Maintenance, you will be responsible for completing any service requests made by residents of the property. This position reports to the Lead Maintenance Supervisor and Property Manager.
Responsibilities:

Troubleshoot, repair residential air conditioning and multi-zone heating and cooling systems and replace appliances such as refrigerators, dishwashers, stoves, washers, and dryers

Ability to efficiently prioritize and run multiple work orders or service requests daily

Ability to examine heating, ventilation, and air conditioning (A/C), as well as perform preventative maintenance duties on HVAC units

Perform interior plumbing repairs, replacements, and/or installations including repairing leaks and clogs from sinks and/or...

Part-time
Administrative Assistant
Marc Primo Warren
Miami, florida
We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities. Administrative Assistant responsibilities include making travel and meeting arrangements, preparing reports and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment. If you also have previous experience as a Secretary or Executive Administrative Assistant and familiarity within our industry, we’d like to meet you. Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.
Responsibilities

Answer and direct phone calls

Organize and schedule...

Full-time
Assistant Showroom Manager - Town Center at Boca Raton
Blue Nile
Boca Raton, florida
At Blue Nile, we believe that love deserves better. We are passionately driven to reimagine the fine jewelry experiences and disrupt the jewelry industry. From engagements to anniversaries, from welcoming a new child to the family to celebrating a promotion, from holidays to birthdays, at Blue Nile we celebrate all stories of love.
Blue Nile is looking for a passionate and talented Assistant Showroom Manager who will help lead a team of Luxury Sales Consultants at our retail showroom in Town Center at Boca Raton in Boca Raton, FL. The ideal candidate understands our white glove culture and has a passion to educate customers about jewelry purchases. The Assistant Showroom Manager supports the team by being a resource regarding Blue Nile products, practices, selling techniques, and policies and procedures. Ideal candidates will...

Full-time
Assistant Maintenance
KPM
Orlando, florida
KPM is looking for an Assistant Maintenance to join the team at the Palmetto at Lakeside property! This is a 558 unit property. This is a full time position and compensation will range based on experience.

As an Assistant Maintenance, you will be responsible for completing any service requests made by residents of the property. This position reports to the Lead Maintenance Supervisor and Property Manager.

Responsibilities:

Troubleshoot, repair residential air conditioning and multi-zone heating and cooling systems and replace appliances such as refrigerators, dishwashers, stoves, washers, and dryers

Ability to efficiently prioritize and run multiple work orders or service requests daily

Ability to examine heating, ventilation, and air conditioning (A/C), as well as perform preventative...

Full-time
Medical Assistant
H2 Performance Consulting
Pensacola, florida
H2 Performance Consulting is subject to the Vietnam Era Veteran's Readjustment Assistance Act as a Federal Contractor and is an Equal Opportunity/Affirmative Action Employer and strives to build a diverse workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status or disability status. Additionally, as mandated under Executive order 12989, H2 is required to verify employment eligibility of selected candidates through the Department of Labor’s - E-Verify.
Be part of a growing Team! Work for a locally-owned and operated healthcare company that is making difference in the Northwest Florida Community. ProHealth is the largest provider of Occupational Health services to employers in the Florida Panhandle. H2's sister company also is the largest independent laboratory testing company on the Gulf Coast and provides...

Full-time
Administrative Assistant
Craft Distilling Group
Miami, florida
Account Executive
Miami, FL
Welcome to Whiskey & Wealth Club.
Who we are
We are a dynamic and rapidly growing alternative investment company, who specialise in innovative investment strategies that leverage data-driven insights to generate exceptional returns for our clients.
Here at Whiskey and Wealth Club, we look for people who are driven, self-starting and want to be part of something special.
We are now looking for an Administrative Assistant, to help the day to day running of our Miami Office.
You will have experience working in an office environment, performing administrative tasks, and providing support to co-workers, stakeholders and external clients. You will have an ability to multitask, manage complex schedules, and meet changing deadlines, all of which are essential to this position.
What you will...

Not Specified
Assistant Golf Professional
The Club at Gateway
Fort Myers, florida
The position will assist with the management of daily golf operations including managing and tracking play, protecting and controlling assets, supervising golf staff, assisting with all merchandising functions, managing tournaments, teaching lessons, and providing other professional services to ensure an exceptional golf experience. This position will also provide exceptional experiences for the club’s pickleball program including scheduling of team matches, clinics, private lessons and managing the day to day operations.
Requirements
Supervise and manage the total golf operations in a professional and efficient manner in the absence of the Head Golf Professional.
Provide excellent customer services, professional advice and assistance to all patrons.
Control and manage play; ensure guest check-in and fee collection in coordination with the starter.
Manage the total operation of the practice facility.
Provide golf instruction and...

Full-time
Certified Medical Assistant
TRE Industries dba ProHealth
Pensacola, florida
The Medical Assistant/Phlebotomist position is responsible for assisting the Providers with various medical procedures while providing excellence in patient care. Responsible for the collection, administration and proper processing of lab work, immunizations, in-house clinical testing and procedures and general office duties. Responsible for standard operating procedures, including but not limited to, ensuing policies and procedures within each office are carried out in a fair and consist manner while providing excellence in patient care.

Responsible assisting the Providers with procedures and patient care during office visits.

Responsible for collecting patient history and reason for visit and communicating the same to the Provider.

Responsible for the collection and processing of lab work, including blood urine, stool and cultures while ensuring that information is correct (the correct patient is identified and noted correctly on all...

Not Specified
Floating Medical Assistant PT
TRE Industries dba ProHealth
Pensacola, florida
SUMMARY OF POSITION:
The Onsite Medical Assistant is responsible for administering occupational testing at various business locations. The onsite medical assistant will be required to travel to various sites at varying times to conduct testing and collect specimens for testing. The work may be conducted at late hours and on weekends depending on business needs. May also assist in clinic and lab testing facilities as needed.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
·         Responsible for conducting various occupational tests such breathe alcohol, respirator fit tests and other testing as necessary.
·         Responsible for collecting specimens for drug screens through random testing and post-accident testing.
·         Completes necessary paperwork with...

Not Specified
On Call Medical Assistant PT
TRE Industries dba ProHealth
Pensacola, florida
SUMMARY OF POSITION:
The On Call Medical Assistant is responsible for administering occupational testing, taking vitals and completing blood draws at various ProHealth locations and offsite locations. The on call medical assistant will be required to travel to various sites at varying times to conduct testing and collect specimens for testing.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
·         Responsible for conducting various occupational tests such breathe alcohol, respirator fit tests and other testing as necessary.
·         Responsible for collecting specimens for drug screens through random testing and post-accident testing.
·         Completes blood draws and administers injections
·         Completes necessary paperwork...

Full-time
Veterinary Central Sterilization Assistant
Fetch Veterinary
Brandon, florida
Fetch Veterinary is looking for a detail-oriented and dedicated Veterinary Central Sterilization Assistant to join our team. In this role, you will play a vital part in ensuring the cleanliness, sterility, and readiness of surgical instruments and equipment, contributing to the highest standards of patient care in our facilities.
Responsibilities:

Receive, clean, decontaminate, and sterilize surgical instruments and equipment in accordance with established protocols

Operate sterilization equipment, including autoclaves, ultrasonic cleaners and gas sterilizers

Inspect, assemble, and package surgical instruments in preparation for sterilization

Maintain accurate records of sterilization cycles and equipment maintenance

Ensure the cleanliness and proper organization of the sterilization area

Assist in inventory management, including ordering and restocking supplies

Work collaboratively with veterinary staff to...

Full-time
Accounts Assistant
Mosaic Media
N/Aflorida
Are you ready to kick-start your career in the fast-paced world of advertising? Look no further than Mosaic Media! We are an innovative advertising agency specializing in media buying, and we are seeking a talented and motivated Accounts Assistant to join our team.
In this exciting role, you will work closely with our account management team to support client relationships and assist in the execution of successful advertising campaigns. You will have the opportunity to learn from experienced professionals in the industry and gain valuable hands-on experience in client management, strategic planning, and campaign implementation.
Responsibilities:

Assist in managing client accounts, including maintaining regular communication and updating account documentation

This includes budgets, insertion orders, traffic orders, etc.

Quality assurance: make sure that client campaigns are running properly and match what was...

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