Administrator

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Financial Services Administrative Assistant

Smoker & Company LLC

Ephrata, pennsylvania

Smoker & Company LLC, a leading financial services firm based in Lancaster, PA, is seeking a dedicated and detail-oriented Financial Services Administrative Assistant to join our team. As a member of our team, you will play a crucial role in providing administrative support to our financial advisors and help ensure the smooth operation of our office.

Responsibilities:

Provide administrative assistance to financial advisors, including managing calendars, scheduling appointments, and handling client inquiries
Prepare and process client documentation, including account applications, transfers, and investment forms
Assist in the preparation of financial reports, presentations, and marketing materials
Perform research and gather data on various financial products and services
Maintain accurate and up-to-date client records in compliance with regulatory requirements
Assist with marketing and business...

Full-time

System Administrator, Senior

Resource Management Concepts, Inc.

Port Hueneme, california

RMC is hiring for a Senior Systems Administrator to support a Department of the Navy (DoN) customer in Port Hueneme, CA. Position is contingent of successful award of contract.

Resource Management Concepts, Inc. (RMC) provides high-quality, professional services to government and commercial sectors. Our mission is to deliver exceptional management and technology solutions supporting the protection and preservation of the people and environment of the United States of America.

Salary Range for this position is: $150,000 to $160,000 annually

Responsibilities include:

Monitor existing systems to ensure structural integrity.
Oversee the development and installation of new hardware and software.
Install and configure...

Full-time

Workplace & Administrative Coordinator

Lithos

Bellevue, washington

Lithos is looking for a highly motivated and multi-faceted candidate for our Workplace & Administrative Coordinator role. The Workplace & Administrative Coordinator will collaborate with the Technology Chief of Staff to provide comprehensive support to our team, work with internal stakeholders on the Business Operations team, and manage the physical space for the Bellevue team.

We are looking for a candidate with extreme attention to detail, exceptional communication skills, and experience working at a fast-paced startup.

This Workplace & Administrative Coordinator role is a hybrid role, requiring in-person work. Employees will be expected to work from the Bellevue office a minimum of 3 days a week (Tuesday, Wednesday, and Thursday).

Responsibilities

Administrative tasks:

Liaise with the Technology Chief of Staff for strategic planning
Support onboarding activities, new hire...

Full-time

System and Network Administrator

New Flyer

Louisville, kentucky

New Flyer is North America's heavy-duty transit bus leader and offers the most advanced product line under the Xcelsior® and Xcelsior CHARGE® brands. It also offers infrastructure development through NFI Infrastructure Solutions™, a service dedicated to providing safe, sustainable, and reliable charging and mobility solutions. Further information is available at www.newflyer.com.

WHY JOIN OUR TEAM:

Employee social committee organizes numerous events throughout the year, including summer barbecues, holiday festivities, sporting events and tournaments, and much more.
Ongoing employee development through a variety of in-house training initiatives along with tuition subsidies for courses at outside institutions.

POSITION SUMMARY:

The Server Administrator plays a crucial role in managing and maintaining the organization’s IT infrastructure. This can be...

Part-time

Administrative Assistant - part time

Fred Astaire Dance Studios

Riverside, rhode island

We are growing! Fred Astaire Dance Studios® - Riverside is excited to be adding to our team. We are currently hiring for a part-time Front-Office Executive. Do you enjoy making others smile, helping those around you, staying organized, and being part of a fast-paced environment? If so, then we may have an opportunity for you.

This role is of crucial importance to our clients, team members, and studio experience. Daily, you will greet students and answer questions about their accounts and studio activities. You will also help keep information organized to best help management and team members succeed. A love of people and building rapport will be a must as you talk to possible new clients and share with them how we can improve the quality of their life through dance. We know this won't be for everyone, but if this sounds like an excellent fit for you, please apply quickly as we are looking to hire this new team member as soon as possible.

Who we are:

Enriching...

Full-time

System Administrator

InProduction

Wheaton, illinois

InProduction is the leading provider of temporary seating, staging, structures, and scenic production for the U.S. live events industry. The Company is a valuable partner to event organizers throughout the entire venue transformation process, with core services including design and fabrication, delivery and installation, on-site execution, and tear down. These services span a variety of end verticals including golf, motorsports, music festivals, other sports & entertainment, and corporate events. InProduction maintains a total commitment to excellence for an exceptional outcome at every event.

The Company is backed by ZMC. ZMC is a leading private equity firm comprised of experienced investors and executives who invest in, and manage, a diverse group of media and communications enterprises. Founded in 2001, ZMC’s investment philosophy centers on operational value creation driven by targeted investment themes, deep sector expertise, and strong partnerships with industry...

Full-time

System Administrator

InProduction

Aurora, illinois

Full-time

Network Administrator

ACT1 Federal

Honolulu, hawaii

Position Title: Network Administrator

Company: ACT1 Federal

Location: Honolulu, Hawaii

About ACT1: ACT1 Federal advances our Nation’s and Allies’ missions by taking ACTION! We provide mission operations support, technical services, and innovative solutions by leveraging our talented workforce. By doing so, we are making the world a better, safe and more productive and inclusive place.

Job Description: The Network Administrator will focus on the maintenance, support, and management of existing network infrastructure. They handle day-to-day operations, user support, and routine troubleshooting, ensuring the network runs smoothly and efficiently.

**THIS POSITION IS CONTINGENT UPON CONTRACT AWARD**

Responsibilities:

Network Infrastructure Management: Administer, maintain, and troubleshoot the network infrastructure, including routers,...

Full-time

System Administrator, Junior

Resource Management Concepts, Inc.

Dahlgren, virginia

RMC is hiring Junior System Administrator to support our customer at NSWC Dahlgren. The selected applicant will work with a team of highly talented individuals supporting a robust DoD Hosting environment.

Requirements

The selected applicant will be responsible for:

Tier 2 and 3 Web Application support.
Support System Integration in an RDT&E environment.
Patching and maintaining various software applications.
Ensure configuration control procedures are followed for all work activities.
Troubleshoot issues across multiple environments to include SharePoint / IIS /...

Full-time

Plant Administrator (DAY shift)

IPEX Group of Companies

Lynchburg, virginia

Harco Fittings is a member of the IPEX group of companies. Our mission is to compete and grow using innovation, differentiation and extraordinary service.

Harco Fittings LLC, founded in 1966 in Lynchburg, Virginia is a producer of gasketed joint injection-molded PVC and push-on gasketed joint ductile fittings. Our Harco locations span across seven states in the US and we are looking for new individuals to come be a part of a dynamic and growing team today!

We currently have an exciting opportunity as a Plant Administrator. This role is based in our facility in Lynchburg, VA and reports to the Plant Manager.

The hours are Mo-Fri from 8am until 5pm. The starting wage is $22.00 per hour.

Do not miss the opportunity to join a diverse group of people-centric professionals, thought leaders and rapid thinkers, entrepreneurs in spirit and status quo-fighters!

Job Summary

Responsible for coordinating the administrative duties...

Full-time

Legal Administrative Assistant

Scan.com

Atlanta, georgia

We’re Scan.com, the digital health scale-up making diagnostics accessible, fast, and transparent. From MRIs to tests for TBIs, our technology speeds up diagnoses for timely treatments, improving healthcare outcomes for hundreds of patients each day.

We’re doing diagnostics differently, with a portfolio of brands tailored to both patients and providers, all backed by our world-class customer operations team. Our B2C marketplace simplifies booking a scan, making it as straightforward for patients as booking a hotel. Our B2B platforms provide live scheduling at the point of care and harness AI to ease workflows for physicians, attorneys, and providers.

We’re looking for a Legal Administrative Assistant at an exciting time - we’ve successfully launched multiple platforms and products, raised over $60m in VC funding, reached profitability, and have a growth trajectory of over 300% for 2024.

WHAT YOU WILL BE GETTING INVOLVED IN

At Scan.com, we're...

Full-time

Administrative Assistant II - University Union

Associated Students, Inc.

San Luis Obispo, california

Definition and Purpose

Under the direct supervision of the Director – ASI Programs and Services, the Administrative Assistant II (University Union) is responsible for performing a full range of moderate to complex general office and clerical work assignments using judgment and discretion in support of ASI programs, services, and facilities operations staff.

Additionally, all ASI employees are responsible for upholding the core values of the organization including but not limited to exhibiting professional behavior, acting as a role model to others, displaying a positive and cooperative attitude, communicating effectively, developing expert knowledge in area of specialization, and working together as a team.

Requirements

Education Requirements and Qualifying Experiences

Educational/License/Credential Requirements

High school diploma, GED, or equivalent.
Associates degree preferred.

Full-time

Systems Administrator

Auria

Albuquerque, new mexico

Auria is seeking an experienced System Administrator with a background in configuring, maintaining, and troubleshooting cross-domain systems. The successful candidate will work within a cross-functional team to provide hands-on experience designing, installing, configuring, monitoring and maintaining enterprise systems. The SA must have a team-oriented and customer-focused attitude due to multiple locations and various end users.

Primary responsibilities may include:

· Oversee the execution of security measures called out in the security plan to include timely scans of network resources and software patches and applying DISA STIG compliance controls to secure systems.

· Provide effective provisioning, installation/configuration, operation, and maintenance of production Linux Servers in a VMWare Virtualized...

Full-time

Contract Administrator

CoreSite

Denver, colorado

As a member of CoreSite’s Procurement Department, the Contract Administrator will support the development and operation of new and existing data centers by processing contracts and purchase orders with third-party partners, managing indirect procurement vendors, and ensuring adherence to procurement processes and compliance best practices.

Duties:

Review independent contractor’s agreements, purchase orders, and change orders for accuracy and completeness
Review lien waivers, collaborate with contractors and vendors to ensure forms are completed to Company standards, and work closely with Accounts Payable to ensure compliance with the Company’s lien waiver policy Supports the Director of Procurement with competitive bidding activities, including document preparation and analysis
Manage the purchasing card (“Pcard”) program, including overseeing the monthly accounting process and user management
Identify issues,...

Not Specified

KSU Platform Administrator

Apex Informatics

Atlanta, georgia

Job Summary:

Under broad supervision, full life cycle administration, operations and maintenance of an enterprise document management platform. Creates a collaborative partnership with all internal and external team members to accomplish the deliverables within the timeframes.

Qualifications:

This position will be part of a team that manages the administration of an enterprise document management platform.

This position will be responsible for completing customer requests/projects to make adjustments or enhancements to the tool.

This position will be responsible handling any operations and maintenance related to the assigned tool.

This position will be responsible for developing, tracking and documenting any changes or procedures/processes.

Working with a team and communicating with well with customers.

Has the ability to work on multiple tasks and projects...

Full-time

Administrator (Chinese Bilingual)

CorDx

Alpharetta, georgia

Who is CorDx？

CorDx, a multi-national biotech organization, focused on pushing the limits of innovation and supply in global health. With over 2000 employees across the world serving millions of users in over 100 countries, CorDx delivers rapid testing and point-of-care medical device solutions used in the detection of infectious disease such as COVID-19, pregnancy, drug abuse, biomarkers and more. CorDx is at the cutting edge of technology, artificial intelligence, and data science with the goal of delivering diagnostic solutions to some of the most critical questions in healthcare.

Job Type: Full time
Job Title: Administrator
Location: Onsite - Alpharetta/Chamblee Office

Job Summary: The Administrator will be responsible for the overall management and maintenance of CorDx HQ property in Alpharetta and periodically at Chamblee office. You will ensure that our facilities are...

Full-time

Administrative Assistant

Credit Bureau Services of Iowa

Oskaloosa, iowa

Join the CBSI Team!

Credit Bureau Services of Iowa, a trusted name in collections for more than 60 years, is currently seeking an Administrative Assistant to join our team.

Primary responsibilities include providing administrative support to CBSI staff, answering phone calls, providing customer support, and ensuring efficient operation of our office. If you’re good with people and have excellent communications skills, let’s talk!

This is a full-time or part-time, entry-level position; salary is commensurate with experience.

RESPONSIBILITIES

Provides standard administrative support functions to CBSI staff, such as data entry, filing, copying, scanning, etc.
Answers phone calls.
Prepares documents supporting collection...

Full-time

Administrative Assistant

Baird & Warner

Highland Park, illinois

About Baird & Warner Real Estate

Over the last decade, Baird & Warner was named a Chicago Tribune Top Workplace eight times in a row. But we didn’t get there by accident — behind every great company is a culture created by the professionals who work there. Throughout our rich history, one thing has remained true: we believe that when you give people the support they need, amazing things can happen. That’s why at Baird & Warner we empower you to be independent, to grow in your career, to do the right thing by your colleagues and your community, and to have a true work/life balance. We truly care about making our team feel part of something bigger by sharing a single purpose — making it easier for homebuyers and sellers to realize their real estate dreams.

Job Summary

We are looking for a dynamic, administrative professional to join our team supporting Real Estate Sales Professionals at our Highland Park office.

*This...

Full-time
Executive Secretary / Office Administrator - REMOTE
The Diocese of Singapore
Oklahoma City, oklahoma
The Executive Secretary will provide efficient and professional administrative support to the management team of the company. This is a key role in ensuring the smooth operation of the organization and supporting the accomplishment of its goals.
Responsibilities

Manage and maintain executive schedules, including arranging meetings, appointments, and travel arrangements.

Prepare and edit correspondence, reports, and presentations for internal and external stakeholders.

Handle incoming and outgoing communications, including phone calls, emails, and mail.

Coordinate and prepare materials for meetings, conferences, and other company events.

Perform general office duties, such as filing, data entry, and record keeping.

Handle confidential and sensitive information with utmost discretion and professionalism.

Assist in project coordination and follow-up on action items.
...

Contract
Project Administrative Assistant
1 Resource Group
Lebanon, indiana
1 Resource Group is seeking a Bilingual Project Administrative Assistant to join our team. In this role, you will provide administrative support to our Project Managers and assist with the coordination of various projects. Fluency in both English and Spanish is required for this position.
Responsibilities:

Assist Project Managers with administrative tasks and project coordination

Translate documents and communications between English and Spanish

Organize and maintain project documentation, including contracts, reports, and correspondence

Schedule and coordinate meetings, conference calls, and appointments

Manage travel arrangements and accommodations for project team members

Support the preparation of project reports, presentations, and other materials

Track project timelines, deliverables, and milestones

Communicate with clients, contractors, and vendors as necessary

Perform...

Full-time
Accounting Administrative Assistant
Cal Farley's Boys Ranch
Amarillo, texas
Provides administrative support for the accounting department. Administration and review of monthly receipts related to the corporate purchasing cards; journal entries, account reconciliations, deposits, coding of bills, emails, filing, copies, scanning; and other related functions that are performed daily in support of the accounting department.
Essential Duties:
1.    Exhibits regular and punctual attendance.
2.    Maintains accounting records by data entry, filing, scanning, and other methods.
3.    Administration and review of monthly receipts related to the corporate purchasing cards.
4.    Account reconciliations.
5.    Daily journal entries as needed.
6.    Daily deposits and bank runs.
7.    Performs various clerical duties for the accounting department.
8.    Generates reports, correspondence...

Full-time
Administrative Assistant-Office of Instruction
Stanbridge University
Alhambra, california
Stanbridge University is a vibrant academic community composed of California's most brilliant thinkers, gifted leaders, and creative problem solvers. At Stanbridge, we are more than just a job - we are committed to each other and to our students, working together to achieve great things. As a Scheduling Coordinator, you will play a crucial role in supporting the smooth administrative operations of our higher education institution. You will be responsible for coordinating schedules and ensuring the efficient use of time and resources. Join our team and help us make a positive impact on the lives of our students.
Essential Functions:

Coordinate and manage schedules for faculty, staff, and students.

Schedule and monitor classrooms, labs, and meeting spaces to maximize usage.

Collaborate with academic departments to determine scheduling needs.

Resolve scheduling conflicts and adjust as necessary.

Maintain accurate...

Full-time
Junior Network Administrator
Clearwaters.IT
Charleston, south carolina
Clearwaters.IT is currently seeking a Junior Network Administrator to join our team. As a Junior Network Administrator, you will be responsible for maintaining and supporting the organization's network infrastructure, ensuring efficient and secure network operations.
Key Responsibilities:

Assist in the design, implementation, and management of network systems and architectures

Monitor network performance and troubleshoot network issues

Configure and maintain network equipment, such as routers, switches, and firewalls

Manage network security by implementing and enforcing policies and procedures

Provide technical support and assistance to end-users

Collaborate with cross-functional teams to ensure smooth network operations

Coordinate among Ports, Protocol and Service Management (PPSM), Firewall, Virtual Private Network (VPN) and Wide Area Network (WAN) teams to provide end-to-end connectivity support for...

Full-time
Warranty Administrator
Martin Management Group
Bowling Green, kentucky
Martin Management Group is seeking a Warranty Administrator to join our growing team! Are you an organized individual? Do you pay incredible attention to detail? Do you have prior experience working in an automotive dealership with warranty claims? If you answered yes, we want to talk to you!

Responsibilities:

Verify all repair orders against criteria required by the manufacturer.

Post warranty labor operations to repair orders.

Flag and close repair orders.

Maintain current warranty claims requiring authorization and special handling.

Process warranty and service contract claims.

Review and correct rejected warranty claims.

Complete all training as directed by supervisor.

Complete OSHA right-to-know training.

Follow policies and procedures as set forth in Employee Handbook.

Any other duties as assigned.
...

Full-time
Warranty Administrator
Martin Management Group
Dayton, ohio
Martin Management Group is seeking a Warranty Administrator to join our growing team! Are you an organized individual? Do you pay incredible attention to detail? Do you have prior experience working in an automotive dealership with warranty claims? If you answered yes, we want to talk to you!

Responsibilities:

Verify all repair orders against criteria required by the manufacturer.

Post warranty labor operations to repair orders.

Flag and close repair orders.

Maintain current warranty claims requiring authorization and special handling.

Process warranty and service contract claims.

Review and correct rejected warranty claims.

Complete all training as directed by supervisor.

Complete OSHA right-to-know training.

Follow policies and procedures as set forth in Employee Handbook.

Any other duties as assigned.
...

Full-time
Warranty Administrator
Fun Town RV
Denton, texas
The Warranty Administrator is responsible for:

Recording and processing claim information to manufacturer specifications.

Ensure warranty repairs are carried out to customer satisfaction.

Investigate overdue, unsettled and short-paid claims.

Check, verify, process, document and file warranty forms.

Receive, reconcile and record payment summaries from manufacturers/concessionaires.

Working knowledge of activities, methods, procedures and policies of the Service Department.

Other duties as assigned.

Requirements
Qualified candidate will have the following:

Strong computer skills and familiar with MS Excel/google sheets.

High School Diploma or equivalent.

Excellent organizational/sequencing skills.

Excellent communication and listening skills to resolve issues in a professional and tactful manner...

Full-time
In-House Operations Administrator
Shepard Exposition Services
Baltimore, maryland
The In-House Operations Administrator will provide administrative support to In-House Operations Managers and Supervisors.
Essential Job Duties

Support purchase order and invoice processing

Assist with inventory verification/counts process and supply ordering

Support managers with payroll processing and new hire onboarding

Assist in maintenance and housekeeping of the branch, including maintenance of office equipment

Collaborate with in-house team to complete equipment data entry and provide communications to operations

Order office and warehouse supplies as needed

Organize morale and training events, including holiday parties and Good News Fridays

Assist with expense reports and reimbursements for the operations team

Additional duties may include:

Provide general support to visitors

Receive and sort incoming and outgoing mail...

Full-time
Office Administrator (Mandarin Speaking Required)
CorDx
San Diego, california
Who is CorDx？

CorDx a multi-national biotech organization focused on pushing the limits of innovation and supply in global health. With over 2,100 employees across the world, serving millions of users in over 100 countries, CorDx delivers rapid testing and point-of-care medical device solutions used in the detection of infectious disease such as COVID-19, pregnancy, drugs of abuse, biomarkers, and more. CorDx is at the cutting edge of technology, artificial intelligence, and data science with the goal of delivering diagnostic solutions to some of the most critical questions in healthcare.

Position: Office Administrator
Location: San Diego, 92121 (Onsite)
Position Type: Full Time
Basic pay $21/hour-$25/hour, Job Skill 100-300 biweekly

Key Responsibilities:

Managing office communications, including phone calls, emails, and mail.

Scheduling and coordinating meetings, appointments, and...

Full-time
Administrative Assistant
Fred Astaire Dance Studios
Boise, idaho
Fred Astaire Dance Studios® is growing! Join our team of professionals in a fun, exciting atmosphere and warm, welcoming community. We are currently hiring an experienced Administrative Assistant and Front Desk Representative at our Boise studio.
If you love making others smile, helping those around you, staying organized, and being part of a fast-paced team environment, you will love working with us! This role is of crucial importance to our students, team members, and studio experience.
This customer service position is the first point of contact for our studio. We are looking for an outgoing, detail-oriented individual with excellent time management and multi-tasking skills to serve as our front desk communications hub, manage student accounts, and assist the team with daily studio operations. This includes: greeting and engaging with students, taking payments, scheduling lessons, handling phone...

Full-time
Administrative Assistant
Seasons Kosher Supermarket
Lawrence, new york
Company Overview
Seasons Kosher Supermarkets is one of the largest kosher supermarket chains in the nation. At present, there are 4 Seasons Supermarket locations & 4 Convenience store models across the Tri-State area with plans to expand. Seasons offers its customers a full-service kosher shopping experience where everyone, including its highly dedicated associates, is treated like family.
Due to our continued growth and expansion, we are looking for a highly motivated individual to join our company. In this role, you will work closely with the company's finance and operations management teams.
Job Description:
We are looking for an Administrative Assistant to join our team. In this position, you will ensure that you track and manage financial data. As a Administrative Assistant, you will help us in recording and maintaining daily financial transactions, performing reconciliations, assisting accountants in preparing...

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