Administrative Assistant

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Administrative Assistant

Cairn Partners

Vancouver, washington

Cairn Partners, a full-service business consulting agency, is seeking an organized and detail-oriented Administrative Assistant for our team at Evergreen Memorial Gardens. The successful candidate will be responsible for providing on-site administrative support to the Advance Planning team.

Responsibilities

Assist Sales Manager
Sales contract quality control and entry
Meeting notes
Supply orders
Create/edit documents
File and maintain paper and electronic records for the company
Prepare and send correspondence, such as letters and emails, to clients and vendors on behalf of the sales team
Assist in preparing internal and external reports
Create, update, and maintain databases and spreadsheets
Perform other administrative tasks as requested by the team

Requirements

1-3 years minimum experience as an administrative assistant or relevant...

Full-time

Personal & Administrative Assistant

Blackstone Agency

Fort Lauderdale, florida

Blackstone’s personal/administrative assistant to the president is responsible for assisting the president in all things relating to administration, client relations, scheduling, errands and personal tasks. You must be a detailed, highly organized, energetic person, have relentless project management skills, and a get-it-done attitude! Also, due to our unique office environment, you must be able to work focused in an open, dynamic environment.

Assists the president in various aspects of daily operations of his companies
Assists the president in personal scheduling, reporting and errands
Manages and prioritizes email correspondence and communications on behalf of the president
Manages agreements and documents
Plan and organize office and client meetings. Prepares and maintains detailed agendas and minutes for meetings
Collaborates with team members on specific needs pertaining to the president for each...

Full-time

Medical Administrative Assistant

Rising Medical Solutions

Chicago, illinois

We are looking for a Medical Administrative Assistant (working title: Injury Coordinator) to join our team! Are you someone who thrives in a fast-paced environment where your time management, attention-to-detail, and communication skills are put to good use? We might have the perfect entry/mid-level opportunity for you. Join our medically-based concierge service and early intervention program and help impact injured workers lives by coordinating services, providing resources to our constituencies, and helping people when they need it most.

In this job, you will:

Manage and/or assign files to appropriate staff member and initiate appropriate verbal and/or written contacts with employers, clients, claimants, and medical providers.
Set up files in all appropriate systems; assign files, when applicable, to the nurse.
Maintain responsibility of an individual caseload.
Maintain appropriate...

Temporary

Migration and Policy Administrative Assistant (Temporary)

Friends Committee on National Legislation

Washington, district of columbia

Title: Migration and Policy Administrative Assistant (Temporary)

FLSA Classification: Non-exempt

Salary Grade: Grade C

Job Location: Hybrid, within commuting distance to D.C.

Reports to: Legislative Director, Domestic Policy

End date: until June 2025

Position Summary

The Friends Committee on National Legislation (FCNL), an established Capitol Hill Quaker lobbying organization, is seeking an administrative and legislative assistant to provide program support for FCNL’s Legislative Director for Domestic Policy (“Director”). This is a temporary role with an expected duration through June 2025.

Essential Position Duties

Reporting to the Director, the Migration and Policy Administrative Assistant will provide administrative and policy support to the Director within the Domestic Policy Team and Policy and Advocacy...

Contract

Executive Administrative Assistant (Contractual)

University System of Maryland Office

Adelphi, maryland

BEST CONSIDERATION DATE FOR APPLICATIONS: August 14, 2024

PURPOSE OF POSITION:

The Executive Administrative Assistant plays a crucial role in facilitating the smooth execution of the University System of Maryland Office's (USMO) Budget office activities as well as the activities of the Vice Chancellor for Administration and Finance (VCAF) Office. This position contributes to the overall effectiveness of the Budget team. This is a contractual, Contingent II position. The contract will run for one year with the option for renewal.

RESPONSIBILITIES:

Budget and VCAF Office Organization, Coordination, and General Office Support:

Manages the Budget Officer portal and listserv and maintains budget contacts lists.
Manages routine and ad-hoc requests from internal and external sources, ensuring timely and accurate responses.
Acts as the administrative lead for...

Full-time

Virtual Administrative Assistant

ACCRUE SELECT

Scranton, pennsylvania

We are seeking a proactive and highly organized Virtual Administrative Assistant to join our team. The ideal candidate will have a strong background in social media management, scheduling, and customer service, along with a basic knowledge of accounting. This role requires excellent communication skills, a great English accent, and exceptional organizational abilities. Performance-based bonuses are available.

Requirements

Social Media Management: Create, schedule, and manage content across various social media platforms. Monitor engagement and respond to comments and messages.
Scheduling: Coordinate and manage appointments, meetings, and events. Ensure all schedules are up-to-date and conflicts are resolved promptly.
Customer Service: Provide outstanding customer service by responding to inquiries, resolving issues, and maintaining positive client...

Full-time

Virtual Administrative Assistant

ACCRUE SELECT

Scranton, pennsylvania

We are looking for a Virtual Administrative Assistant to join our team at ACCRUE SELECT. As a Virtual Administrative Assistant, you will be responsible for providing administrative support to our team members remotely. This includes handling various administrative tasks, managing schedules, coordinating meetings, and assisting in maintaining our documentation and records.

The ideal candidate should have excellent organizational skills, strong attention to detail, and the ability to multitask effectively. You should also have excellent communication skills and be able to work independently with minimal supervision. Experience working as a virtual assistant or in a similar role is a plus.

Requirements

Proven experience as a Virtual Administrative Assistant or similar role
Strong organizational skills with the ability to prioritize tasks and handle multiple deadlines
Excellent attention to detail and accuracy

Not Specified

Administrative Assistant

Comprehensive Companies

East Petersburg, pennsylvania

Medical Benefits Specialist

East Petersburg, PA

Handle the setup, maintenance, and renewal of group medical insurance policies for our clients
Process forms and applications
Respond to questions from clients or their employees regarding benefits, open enrollment, claims, plan changes, etc.
Act as a point of contact for our clients, offering a high level of customer service
Must be competent with Excel
Excellent written and verbal communication skills are a must
Attention to detail
Must be able to multi-task
Must be able to effectively organize multiple projects
Must have the ability to prioritize tasks
Must have knowledge of basic office equipment
Answering phones
Greeting clients
Knowledge of 401(k) industry an asset for cross-training opportunities

For over 40 years, we have been pleased to offer our clients a full range of group...

Full-time

Administrative Assistant

Caliwater

N/AN/A

CALIWATER, a celebrity-backed start-up, offers a unique opportunity to significantly impact the success of a rapidly growing business in an emerging category. You'll work closely with the Founders and Executive leadership, gaining invaluable experience. As entrepreneurs, we are committed to building a great company and nurturing talent. Joining us at this early stage provides the right candidate with the chance to quickly develop their career and acquire valuable skills.

CALIWATER is defined by a drive to create innovative, fresh functional beverages that connect us to the Earth and to one another. Inspired by the lush & varied landscapes of California, we looked to our own desert regions to locally source prickly pear cactus fruit, known for its rare & potent healthful properties. We applied our creativity and resourcefulness to bring CALIWATER to life with our first product, Prickly Pear Cactus Water. It’s like sipping on Cali in a can!

What...

Not Specified
Administrative Assistant, Intellectual Disability and Autism Program
Access Services
Fort Washington, pennsylvania
Access Services is hiring an Administrative Assistant to support our Home and Community Supports program!
Position Summary: Work closely with the leadership team to ensure timeliness and accuracy of all information, manage smooth flow of information, accurate data tracking, and effective administrative functions. Provide clerical and administrative support to program by typing, faxing, scanning, filing, scheduling appointments, and answering telephones as needed. Assist other regional office administrative assistant staff. Routinely utilize excellent Excel skills and develop proficiency with our electronic health record system and other essential technologies. .
Essential Functions:
1. Work closely with the leadership team to ensure timeliness and accuracy of all information, manage smooth flow of information, accurate data tracking, and effective administrative functions.
2. Type letters,...

Full-time
Administrative Assistant
LaBella Associates
Latham, new york
We are currently seeking a diligent and efficient individual to join our team as an Administrative Assistant/Front Desk Staff. Your expertise in handling administrative tasks and providing exceptional front desk services will be invaluable to our organization. This role encompasses various responsibilities, including answering phone calls, managing mail and supplies, overseeing printing and binding tasks, greeting visitors, and supporting general administrative duties.
Responsibilities

Respond promptly and professionally to incoming phone calls, redirecting them to the appropriate staff members or taking accurate messages.

Efficiently handle all incoming and outgoing mail, including sorting, distributing, and ensuring timely delivery.

Manage FedEx shipments, tracking packages, and coordinating with courier services as necessary.

Maintain and organize inventory, ensuring an adequate supply of office materials for...

Full-time
Administrative Assistant
Neal R Gross & Co
Washington, district of columbia
Neal R. Gross and Co. is seeking an Administrative Assistant to join our team. We are a leading Court Reporting and Transcription services company and have provided nationwide services for more than 45 years. This position requires an energetic and motivated candidate with the ability to work in an autonomous setting. We hire intelligent, well-rounded people from a variety of backgrounds.
NRGCO provides comprehensive paid training to new hires in order to provide you with the tools necessary to succeed. The position provides broad business experience in a small company setting with exposure to the legal, judicial and government sectors.
This role is an eight hour shift, Monday through Friday with occasional remote work opportunities.
Responsibilities include (but are not limited to):

Standard administrative duties

Taking and processing client orders electronically or by telephone

Maintaining and confirming client schedules
...

Full-time
Administrative Assistant / Receptionist
Local 26 IBEW-NECA Joint Trust Funds
Lanham, maryland
The Local 26 IBEW-NECA Joint Trust Funds ("Fund Office"), located in Lanham, MD, is currently seeking an Administrative Assistant A to support the administration of four multi-employer benefit funds. Covering over 11,000 members of Local 26 IBEW and their dependents, these Taft-Hartley funds consist of a private health and welfare fund, defined benefit pension fund, defined contributions pension fund, and industry promotion fund. To learn more, go to www.ewtf.org.
The ideal candidate will be an experienced, forward-thinking professional who works well in a dynamic environment; an efficient and effective communicator of benefit plan provisions to members and employers; and proactive team member who supports the Fund Office's efforts to provide excellent service.
Duties:
Duties include, but may not be limited to:
Perform member and dependent enrollment/disenrollment; Liaise with facility management; Perform administrative tasks to support...

Part-time
Part-Time Administrative Assistant
National Star Services
Bossier City, louisiana
National Star Services is a 26-year-old facility management company providing different services all nationwide and we are now in search of a part-time admin assistant in Bossier City, LA 71112.
Details of the job:
Duties may include fielding telephone calls, receiving and directing visitors, word processing, excel processing, scanning, inventory. Also helping to load the trailer in the morning
Schedule: Monday to Friday starting time at 6:00am
Pay Rate: 15.00 hourly (bi-weekly)
Requirements:

Background check

Drug Test

Reliable transportation to get to work

Experience as a Admin

Warehouse experience

Must be bilingual

**Depending on the volume of interests and...

Full-time
Administrative Assistant
Bright Harbor Healthcare
Bayville, new jersey
Bright Harbor Healthcare is seeking an upbeat, dynamic Administrative Assistant for our Adult Residential Programs.
Position Title: Administrative Assistant
Position Type: Full Time; 40 Hours Weekly
Benefits Eligible: Yes
Location: Berkeley, NJ
Department: Adult Residential
Responsibilities:

Triage incoming phone calls, taking messages and referring to clinical staff as needed

Assist Program Director with hiring process, including scheduling interviews and assisting with completion of hiring paperwork

Send monthly reports, including billables, admissions, discharges, census, etc. to appropriate departments

Assist with data input into Wellsky (NJ SAMS), USTF and other systems as needed

Coordinate medical records releases with quality management coordinator

Assist with minute taking at board and other...

Full-time
Administrative Assistant, Remarketing
First Help Financial
Needham, massachusetts
First Help Financial (FHF) is a fast-growing and culturally diverse company in the U.S. We provide auto loans to the underserved and care for our customers and partners with exceptional service. Through flexible financing options and tri-lingual support, we offer consumers an easier way to finance their first car. We lend to and support our portfolio which has consistently grown 30-40% each year over the last six years. Here you will find hard-working colleagues that come from over 20 countries. We hold ourselves to the highest standards of professionalism but also enjoy our work. Our culture and benefits are geared towards making you successful in life and comfortable at work.
Your Title: Remarketing Administrative Assistant
Your Location: Remote/within the US
Schedule: Monday – Friday 8:00 am – 4:30 pm EST
You Report To: Loss...

Full-time
Medical Administrative Assistant
Rising Medical Solutions
Chicago, illinois
We are looking for a Medical Administrative Assistant (working title: Pre-Clinical Coordinator) to join our team! Are you someone who thrives in a fast-paced environment where your time management, attention-to-detail, and communication skills are put to good use? We might have the perfect entry/mid-level opportunity for you. Join our medically-based concierge service and early intervention program and help impact injured workers lives by coordinating services, providing resources to our constituencies, and helping people when they need it most.
In this job, you will:

Manage and/or assign files to appropriate staff members and initiate appropriate verbal and/or written contacts with employers, clients, claimants, and medical providers.

Set up files in all appropriate systems; assign files, when applicable, to the nurse

Facilitate and schedule appointments as needed, and keep the Telephonic Nurse...

Full-time
Investigative Administrative Assistant
Nevada State Contractors Board
Reno, nevada
The Nevada State Contractors Board is seeking a qualified candidate for the position of Investigative Administrative Assistant. Under the general supervision of the Investigations Supervisor, the Investigative Administrative Assistant performs routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers. This position prepares investigative files for investigators and prepares, maintains and distributes monthly and quarterly building reports. The Investigative Administrative Assistant prepares and mails opening/closing letters to complainants and contractors and opens and closes workmanship, money owing and industry-regulation complaints. This position requires good organizational and time-management skills.
Requirements
Duties and Responsibilities May Include, But Are Not Limited To:...

Part-time
Part Time Administrative Assistant
Baird & Warner
La Grange, illinois
We are looking for a part time administrative assistant to join our team supporting Real Estate Sales Professionals at our La Grange location to work Monday-Friday, 1-5pm.
ESSENTIAL DUTIES AND RESPONSIBILITIES:

Compile property transaction files for contracts and verify the information.

Obtain missing information as required.

Compile buyer packets.

Answer phones.

Open and Distribute daily courier items.

Distribute and prepare incoming and outgoing mail.

General office support functions including greeting customers and maintaining office appearance.

Maintain monthly floor scheduling.

Pull MLS reports as directed.

Process buyer rep agreements/listing agreements

Data entry

Requirements

Strong written and verbal communication skills

Ability to multi-task & prioritize

Strong computer skills - including Google...

Full-time
Sales and Marketing Administrative Assistant
Belmond
Santa Barbara, california
El Encanto, A Belmond Hotel, has been meticulously restored to capture all the romance and glamour that endeared it to both the local Santa Barbara community and visitors alike. Ninety-two quintessential, California-styled suites and bungalows, terraced grounds featuring seven-acres of gloriously landscaped gardens with sweeping views of Santa Barbara and the Pacific Ocean. Original architectural features have been lovingly restored, including the historic, trellis-lined Arbor and Lily Pond. Modern additions to the expansive outdoor zero-edge pool and a new beautifully appointed boutique spa enhance the journey for today’s luxury-seeking guest. With our vast offerings, the opportunities to craft a unique career here are endless. Join us and achieve the truly exceptional.
Your duties include, but are not limited to administratively supporting the Director of Sales and Marketing, Sales and Marketing Teams General Manager, and the Belmond Commercial Organization Leisure...

Full-time
Administrative Assistant
ATS Institute of Technology, Nursing School
Chicago, illinois
ATS Institute Of Technology has been successfully helping students achieve their educational goals since 1998. We are currently seeking a full-time Administrative Assistant to join our team of motivated and passionate professionals. If you are looking for a rewarding career and would like to make a difference to yourself, your team, and to our students, we encourage you to apply today.
Summary:
The position is responsible for supporting the Nursing Program office and working directly with the administration, staff, and faculty to coordinate Nursing Program activities and enhance the positive educational experience at school. This position supports and services the student body and general public. This position will also aid the Nursing Program Administrator in operating and administering all facets of the nursing school operations. Maintains current knowledge of all nursing programs policies, procedures and processes to assure efficiency and...

Full-time
Site Administrative Assistant
Child Start, Inc.
Wichita, kansas
Child Start, Inc. is seeking a proactive and detail-oriented individual to join our team as a Site Administrative Assistant. In this role, you will be responsible for the daily systems operation, including Go Engage data entry, clerical work, and other programmatic responsibilities for individual Head Start or partnership centers.
Key responsibilities:

Enter and verify data into Go Engage on all Head Start applications

Complete applications as assigned

Calculate and verify income eligibility on all 0-5 applications

Enter all center or partnership information into Go Engage

Prepare routine reports as requested

Support enrollment and attendance processes for all Head Start 0-5 Programs

Requirements

High school diploma or equivalent

One year of related experience

Data entry skills and proficiency in Microsoft Office

Ability to operate office...

Full-time
Administrative Assistant
Adcetera
Houston, texas
We’re seeking a full-time Administrative Assistant, who thrives in a high-impact environment. This position is vital to our business, as it is the face of our company and a representation of who we are.
Ideal candidates enjoy doing a variety of tasks, have a team-player attitude, are hard working, and dependable. The administrative assistant supports our VP, People & Performance as well as our Account Service team.
Responsibilities:

Serve visitors by greeting, welcoming, and directing them appropriately; and by maintaining security

Perform data entry

Coordinate ordering of office and kitchen supplies

Perform administrative duties such as schedule deliveries, run errands, filing, etc.

Coordinate and manage travel arrangements

Be proficient in all Microsoft applications

Answer multi-line phones

The ideal candidate will be outgoing and articulate, will have initiative...

Full-time
Healthcare Administrative Assistant (Hybrid/Remote)- Tuscaloosa, AL
Vatica Health
Tuscaloosa, alabama
Vatica Health is seeking candidates that are highly organized, detail oriented, and adaptable in a fast paced environment for our Field Coordinator I opportunity. The Field Coordinator I works with our provider clients and our clinical team to optimize practice workflows and generate a high level of penetration in the office. The Field Coordinator I works closely with internal departments (Clinical Consultants, Schedulers, Operations) and our provider clients to organize and coordinate patient and provider engagement.  The Field Coordinator I will ultimately drive practice penetration rates by maintaining our practice rosters and ensuring that every active patient has a Vatica visit. 
Responsibilities

Visit provider offices to assist with Medical Record transfers

Work with the Clinical Consultants to identify practice workflows and areas of opportunity

Coordinate with practices to run reports out of the...

Full-time
Healthcare Administrative Assistant (Hybrid/Remote)- Rochester, NY
Vatica Health
Rochester, new york
Vatica Health is seeking candidates that are highly organized, detail oriented, and adaptable in a fast paced environment for our Field Coordinator I opportunity. The Field Coordinator I works with our provider clients and our clinical team to optimize practice workflows and generate a high level of penetration in the office. The Field Coordinator I works closely with internal departments (Clinical Consultants, Schedulers, Operations) and our provider clients to organize and coordinate patient and provider engagement.  The Field Coordinator I will ultimately drive practice penetration rates by maintaining our practice rosters and ensuring that every active patient has a Vatica visit. 
Responsibilities

Visit provider offices to assist with Medical Record transfers

Work with the Clinical Consultants to identify practice workflows and areas of opportunity

Coordinate with practices to run reports out of the...

Full-time
Healthcare Administrative Assistant (Hybrid/Remote)- Moline, IL
Vatica Health
Moline, illinois
Vatica Health is seeking candidates that are highly organized, detail oriented, and adaptable in a fast paced environment for our Field Coordinator I opportunity. The Field Coordinator I works with our provider clients and our clinical team to optimize practice workflows and generate a high level of penetration in the office. The Field Coordinator I works closely with internal departments (Clinical Consultants, Schedulers, Operations) and our provider clients to organize and coordinate patient and provider engagement.  The Field Coordinator I will ultimately drive practice penetration rates by maintaining our practice rosters and ensuring that every active patient has a Vatica visit. 
Responsibilities

Visit provider offices to assist with Medical Record transfers

Work with the Clinical Consultants to identify practice workflows and areas of opportunity

Coordinate with practices to run reports out of the...

Full-time
Healthcare Administrative Assistant (Hybrid/Remote)- Lexington, KY
Vatica Health
Lexington, kentucky
Vatica Health is seeking canddiates that are highly organized, detail oriented, and adaptable in a fast paced environment for our Field Coordinator I opportunity. The Field Coordinator I works with our provider clients and our clinical team to optimize practice workflows and generate a high level of penetration in the office. The Field Coordinator I works closely with internal departments (Clinical Consultants, Schedulers, Operations) and our provider clients to organize and coordinate patient and provider engagement.  The Field Coordinator I will ultimately drive practice penetration rates by maintaining our practice rosters and ensuring that every active patient has a Vatica visit. 
Responsibilities

Visit provider offices to assist with Medical Record transfers

Work with the Clinical Consultants to identify practice workflows and areas of opportunity

Coordinate with practices to run reports out of the...

Full-time
Healthcare Administrative Assistant (Hybrid/Remote)- Glasgow, KY
Vatica Health
Glasgow, kentucky
Vatica Health is seeking candidates that are highly organized, detail oriented, and adaptable in a fast paced environment for our Field Coordinator I opportunity. The Field Coordinator I works with our provider clients and our clinical team to optimize practice workflows and generate a high level of penetration in the office. The Field Coordinator I works closely with internal departments (Clinical Consultants, Schedulers, Operations) and our provider clients to organize and coordinate patient and provider engagement.  The Field Coordinator I will ultimately drive practice penetration rates by maintaining our practice rosters and ensuring that every active patient has a Vatica visit. 
Responsibilities

Visit provider offices to assist with Medical Record transfers

Work with the Clinical Consultants to identify practice workflows and areas of opportunity

Coordinate with practices to run reports out of the...

Full-time
Healthcare Administrative Assistant (Hybrid/Remote)- Elizabethtown, KY
Vatica Health
Elizabethtown, kentucky
Vatica Health is seeking candidates that are highly organized, detail oriented, and adaptable in a fast paced environment for our Field Coordinator I opportunity. The Field Coordinator I works with our provider clients and our clinical team to optimize practice workflows and generate a high level of penetration in the office. The Field Coordinator I works closely with internal departments (Clinical Consultants, Schedulers, Operations) and our provider clients to organize and coordinate patient and provider engagement.  The Field Coordinator I will ultimately drive practice penetration rates by maintaining our practice rosters and ensuring that every active patient has a Vatica visit. 
Responsibilities

Visit provider offices to assist with Medical Record transfers

Work with the Clinical Consultants to identify practice workflows and areas of opportunity

Coordinate with practices to run reports out of the...

Full-time
Healthcare Administrative Assistant (Hybrid/Remote)- Detroit, MI
Vatica Health
Detroit, michigan
Vatica Health is seeking candidates that are highly organized, detail oriented, and adaptable in a fast paced environment for our Field Coordinator I opportunity. The Field Coordinator I works with our provider clients and our clinical team to optimize practice workflows and generate a high level of penetration in the office. The Field Coordinator I works closely with internal departments (Clinical Consultants, Schedulers, Operations) and our provider clients to organize and coordinate patient and provider engagement.  The Field Coordinator I will ultimately drive practice penetration rates by maintaining our practice rosters and ensuring that every active patient has a Vatica visit. 
Responsibilities

Visit provider offices to assist with Medical Record transfers

Work with the Clinical Consultants to identify practice workflows and areas of opportunity

Coordinate with practices to run reports out of the...

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